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Board Agenda for the Week of 05/18/2004 |
OPEN SESSION
CALL TO ORDER - 4:00 p.m.QUORUM DETERMINATION
PLEDGE OF ALLEGIANCE
INFORMATION
Chair's CommentsSuperintendent's Report
RECOGNITION
1. RECOGNITION OF 2004 BATTLE OF THE BOOKS WINNERS FOR GRADES 6, 7, & 8
Student teams, teacher advisors and media specialists will be recognized for their outstanding achievement in the Battle of the Books Literacy program. Grade Six: Durant Road Middle School, Grade Seven: Ligon Middle School, and Grade Eight: Carnage Middle School.2. SIGMA XI OUTSTANDING TEACHER AWARD
To honor middle and high school teachers in science and/or mathematics who instill in their students a love and appreciation for their subject matter.PUBLIC HEARING
Citizens who signed up to address the board during public hearing will be called on in priority order—first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public hearing, any speakers remaining will be recognized at the end of the agenda for their comments.APPROVAL OF MEETING AGENDA
CONSENT ITEMS
FACILITIES
1. UTILITY EASEMENT - WEST LAKE ELEMENTARY AND MIDDLE
The Town of Cary requires an easement 20 feet wide and approximately 2,290 feet in length to provide for a loop system for fire protection at West Lake Elementary and Middle schools. A second easement 20 feet wide and approximately 474 feet in length will provide additional fire protection for the elementary and middle schools. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval of two 20-foot wide waterline easements to the Town of Cary to provide a loop system for fire protection at West Lake Elementary and Middle schools.2. RESOLUTION: CLOSING OF PHASE IIIB PROJECT
Resolution requests closing of Phase IIIB project Combs Elementary. Staff presented and the Board approved a resolution to close $182,454.68 from the Combs Elementary project on April 13, 2004. An additional $1,222 can be closed from the project due to a reconciliation item with Wake County. Fiscal Implications: The amount closed from this project is $1,222. These funds will be transferred to Program Contingency. Recommendation for Action:Board approval is requested.
3. BIDS: 2004 RELOCATION OF MOBILE UNITS PACKAGE "D"
Bids for the 2004 Relocation of Mobile Units Package "D" were received on April 15, 2004. Staff and H.S. Annis Architect, AIA recommend award of the single prime contract to Blake Lewis House Moving Company in the amount of $490,160. Fiscal Implications: Funding is available from the total project budget of $2,500,000, as provided in year one of the PLAN 2004 School Building Program. Recommendation for Action: Board approval is requested.4. BIDS: 2004 RELOCATION OF MOBILE UNITS PACKAGE "E"
Bids for the 2004 Relocation of Mobile Units Package "E" were received on April 13, 2004. Staff and Brown & Jones Architects, Inc. recommend award of the single prime contract to Recon Corporation in the amount of $424,700. Fiscal Implications: Funding is available from the total project budget of $2,500,000, as provided in year one of the PLAN 2004 School Building Program. Recommendation for Action: Board approval is requested.
5. BIDS: BRENTWOOD ELEMENTARY SYSTEM-WIDE IMPROVEMENTS
Bids for the ceiling and lighting renovations, kitchen hood replacement, and kitchen air conditioning at Brentwood Elementary were received on April 27, 2004. Staff and Ramsay GMK Architects recommend award of the single prime contract to Climate Control, Inc. in the amount of $167,900. Fiscal Implications: Funding is available from the total project budget of $220,000, of which $120,000 is from the PLAN 2000 Deferred Maintenance component and $100,000 is from the PLAN 2000 Modernization component. Recommendation for Action: Board approval is requested.6. BIDS: LEESVILLE ROAD ELEMENTARY ROOF REPLACEMENT
Bids for the roof replacement at Leesville Road Elementary were received on April 22, 2004. Staff and Roof Engineering, Inc. recommend award of the single prime contract to Baker Roofing Company in the amount of $331,700. Fiscal Implications: Funding is available from the total project budget of $489,700, as provided in the re-roofing component of the PLAN 2004 School Building Program. Recommendation for Action: Board approval is requested.7. BIDS: MARTIN MIDDLE PHASE "A" CLEARING AND GRADING
Bids for the Phase "A" Clearing and Grading at Martin Middle were received on April 22, 2004. Staff and Davis Kane Architects, PA recommend award of the single prime contract to Beau Chene Construction, LLC in the amount of $244,645. Fiscal Implications: Funding is available from the total project budget of $22,479,417, of which $1,157,258 is from the PLAN 2000 School Building Program start up, and $21,322,159 is from the PLAN 2004 School Building Program. Recommendation for Action: Board approval is requested.FINANCE
1. REPORT OF ADMINISTRATION APPROVED CONTRACTS
The attached summaries are provided as information in accordance with Board Policy 8361. The summaries list all change orders, and contracts having a value greater than $50,000 and not over $100,000 for April 2004. Fiscal Implications: Not applicable.2. AUTHORIZATION FORMS
These authorization forms designate the persons authorized to sign vouchers for the payment of money on behalf of Olive Chapel Elementary. Fiscal Implications-These authorization forms are required for bank records. Recommendation for Action-Approval of authorization forms.PROGRAM
1. CONTRACT: SCHOOL RESOURCE OFFICERS FOR 2004-2005
This contract will be made with the Town of Cary to provide school resource officers at each of the high schools located within the city. The following is a list of the schools: Cary High School, Green Hope High School, and Middle Creek High School. Funding for this contract, in the amount of $113,514 ($37,838 x 3 schools) is available through At-Risk fund 69 for the 2004-2005 school year. Staff recommends this contract be approved.2. CONTRACT: CITY OF RALEIGH SCHOOL RESOURCE OFFICERS FOR 2004-2005
This contract will be made with the City of Raleigh to provide school resource officers at each of the high schools within the city. The following is a list of the schools: Athens Drive High School, Broughton High School, Enloe High School, Longview/Phillips High School, Millbrook High School, Sanderson High School, Southeast Raleigh High School, and Wakefield High School. Funding for this contract, in the amount of $302,704 ($37,838 x 8 schools), is available through At-Risk fund 69 for the 2004-2005 school year. Staff recommends this contract be approved.3. TRANSPORATION AGREEMENT FOR PARENTS OF EXCEPTIONAL CHILDREN
Staff recommends board approval of the agreement form that is proposed to reimburse parents who transport their exceptional children to their assigned school. Reimbursement will be based on the actual mileage to and from school. Funds are included in state and federal allotments. Staff recommends board approval of the agreement form.COMMITTEE CHAIRS' REPORTS
ACTION ITEMS
FACILITIES
1. SCHEMATIC DESIGN: MITCHELL MILL ROAD AREA ELEMENTARY (E11)
Staff will present the schematic design of E11 Elementary, a 792 student capacity school, prepared by Small Kane Architects, PA. The site is being developed in conjunction with Wake County Parks and Recreation and the City of Raleigh and will include a public multi-purpose field and track. Fiscal Implications: Funding is available from the total project budget of $14,537,821, of which $13,433,884 is from the PLAN 2004 School Building Program, and $1,103,937 is the cost to increase the capacity of the school from 677 to 792. The $1,103,937 will be reallocated from E17, which was originally designated as 792 capacity, but which will be reduced to 677. Recommendation for Action: Board approval is requested.2. BIDS: WILEY ELEMENTARY LIFE SAFETY IMPROVEMENTS
Bids for the Life Safety Improvements at Wiley Elementary will be received on May 17, 2004. Staff and Gurel Architecture will present a recommendation for award of the contract. This walk-in précis is due to the necessity of completing this work prior to the start of school. Fiscal Implications: Funding is available from the total project budget of $806,200, as provided in the PLAN 2000 School Building Program. Recommendation for Action: Board approval is requested.
3. CHANGE ORDER NO. 9: TURNER CREEK ROAD ELEMENTARY
Staff will present Change Order No. 9 to Barnhill Contracting Company. This change order is for construction of turn lanes at the intersection of Turner Creek Road and Highway 55. This walk-in précis is due to the necessity of completing this work prior to the start of school. Fiscal Implications: Funding is available from the total project budget of $11,042,649 of which $11,029,749 is from the PLAN 2000 School Building Program and $12,900 is from the Town of Cary. Recommendation for Action: Board approval is requested.PROGRAM
1. ASSIGNMENT OF NEW SUBDIVISION TO SCHOOLS
The staff of the Office of Growth Management presented recommendations for the following subdivision: Quarry Pointe (Phases 1, 2, and 3), Kenwood Reserve (Phase 1), Dutchman Creek (Phase 1), and Southern Oaks (Section 1A). Transportation costs will increase due to travel time. Other facilities-related costs will be avoided. This item is presented for Board approval.HUMAN RESOURCES
1. EMPLOYMENT OF PERMANENT SUBSTITUTE TEACHERS
In order to improve the system's capacity to protect teacher planning time, the board approved 1.2 million dollars for 2003-04 year to outsource substitute teacher management. The purpose of this strategy was to increase absence fill rates with high quality subs. After extensive research, staff has determined that technology and financial reconciliation issues are significant obstacles to outsourcing our process. Research has also suggested that the large urban benchmark systems do not outsource substitute teacher management for the same reasons. However, the goal of protecting teacher planning time remains critical to effective instruction and teacher retention. Staff recommends that funds originally allocated for outsourcing be used to employ 36 permanent subs to help improve absence fill rates. The advantages of using permanent subs are: greater instructional continuity for students, recruitment of high quality subs, and improved working conditions for teachers (who will not have to give up planning periods to cover for teacher absences when a sub cannot be obtained). Use of permanent substitutes as an option to fill long-term sick leave situations will also improve the quality of instruction for students and reduce costs. With Goal 2008 in mind, staff further recommends that one permanent sub be hired for each of the 17 traditional high schools and for each of the 19 Title I/non-AYP schools. Permanent subs would be employed for 160 student days at the rate of $ 85 per day plus benefits. Fiscal Implications - $645,912 in current continuing budget. Recommendation for Action- Board approval is requested.INFORMATION ITEMS
PROGRAM
1. THE 2005-2008 SCHOOL IMPROVEMENT PLANNING GUIDE
The next cycle of school improvement (as mandated by the state) will run from 2005 to 2008. Each school K-12 will receive a copy of this manual and use it as a guide for school improvement planning during 2004-2005. There are no fiscal implications. This item is presented for information only.CLOSED SESSION
To consider confidential personnel information protected under G.S.115C-319.To consider confidential student information protected under the Family Educational Rights and Privacy Act (FERPA) and G.S. 115C-402.
To establish or instruct Board's staff or negotiating agents concerning the position to be taken by or on behalf of the Board in negotiating (i) the price and other material terms of a contract for the acquisition of real property by purchase, option, exchange, or lease: or (ii) the amounts of compensation and other material terms of an employment contract or proposed employment contract. G.S. 143-318.11(a)(5).
ACTION ITEMS (cont'd.)
HUMAN RESOURCES
1. RECOMMENDATIONS FOR ADMINISTRATIVE APPOINTMENTS
2. RECOMMENDATION FOR ADMINISTRATIVE TRANSFER
PUBLIC HEARING CONTINUATION (if needed)ADJOURNMENT
To consider confidential personnel information protected under G.S.115C-319 and to establish or instruct Board's staff or negotiating agents concerning the position to be taken by or on behalf of the Board in negotiating (i) the price and other material terms of a contract for the acquisition of real property by purchase, option, exchange, or lease: or (ii) the amounts of compensation and other material terms of an employment contract or proposed employment contract. G.S. 143-318.11(a)(5).Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.