WCPSS--Board of Education

OPEN SESSION

CALL TO ORDER - 4 p.m.

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chair's Comments
Superintendent's Report

PUBLIC COMMENT

Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

RECOGNITION

1.2004-2005 STATE TREASURER'S AWARD FOR EXCELLENCE IN ACCOUNTING AND FINANCIAL MANAGEMENT

The Wake County Board of Education is the winner of the 2004-2005 State Treasurer's Award for Excellence in Accounting and Financial Management in the category of School Units with Average Daily Membership of 12,000 and over. This awards program provides an excellent opportunity to recognize the Wake County Public School System and share with others its innovative approach to responsible fiscal management and improvements to current operations. Fiscal Implications: None. Recommendation for Action: None.

BOARD ADVISORY COUNCIL REPORTS

APPROVAL OF MEETING AGENDA

CONSENT ITEMS

APPROVAL OF MEETING MINUTES

March 3, 2006 - Facilities Committee Minutes
April 18, 2006 - Closed Session Minutes
April 19, 2006 - Joint Meeting of the Board of Commissioners and Board of Education Minutes
April 27 & 28, 2006 - Board Quarterly Planning Meeting Minutes
May 2, 2006 - Committee of the Whole Minutes
May 2, 2006 - Board Meeting Minutes
May 2, 2006 - Closed Session Minutes
May 3, 2006 - Joint Meeting of the Board of Commissioners and Board of Education Minutes

FINANCE

1.AUTHORIZATION FORMS

These authorization forms designate the persons authorized to sign vouchers for the payment of money on behalf of West Millbrook Middle. Fiscal Implications: These authorization forms are required for bank records. Recommendation for Action: Approval of authorization forms.

2.REPORT OF ADMINISTRATION APPROVED CONTRACTS

The attached summaries are provided as information in accordance with Board Policy 8361. The summaries list all change orders, and contracts having a value greater than $50,000 and not over $100,000, and purchase orders in excess of $250,000 for April 2006. Fiscal Implications: Not applicable. Recommendation for Action: Not applicable.

FACILITIES

1.UTILITY EASEMENT: WAKELON ELEMENTARY

For the sum of one dollar ($1.00) and other good and valuable consideration, Progress Energy requests that Wake County Board of Education grant to Progress Energy Carolinas a 10-foot easement to construct, maintain, and operate electric and/or communication facilities consisting of poles, cables, wires, underground conduits, enclosures and other pertinent facilities within the easement, upon land known as Wakelon Elementary. The requested easement will accommodate utility service to the elementary school and will not interfere with the Wake County Public School System's present or future use of the property. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval to grant Progress Energy an easement on the Wakelon Elementary School property for electrical service benefiting the Wakelon Elementary School.

2.UTILITY EASEMENT: PANTHER CREEK HIGH

For the sum of two hundred thirty-nine thousand and eight hundred dollars ($239,800), Wake County Board of Education grants Progress Energy Carolina, Inc., it successors and assigns, the right, privilege and easement for a 70 x 1574.34 foot utility easement upon the land deeded to Wake County Board of Education located adjacent to the proposed I-540 Outer Loop in the Town of Cary. The requested easement is located in a 100-foot Thoroughfare Overlay and will not interfere with the Wake County Public School's present or future use of the property. A copy of the plat is attached which indicates the areas of the easement. Fiscal Implications: Progress Energy Carolina, Inc., to make payment of $239,800 upon execution. Recommendation for Action: Board approval is requested.

3.RIGHT-OF-WAY ENCROACHMENT AGREEMENT: EAST MILLBROOK MIDDLE

Wake County Public School System desires to encroach on the right-of-way of the public road designated as Route SR 2041 (Spring Forest Road) 800 feet from the intersection of SR 2041 and US 1. The purpose is the construction of approximately 90 linear feet of curb and gutter as shown on the plans prepared by CLH Design, P.A. dated 3/31/06. Fiscal Implications: None. Recommendation for Action: Staff request Board approval.

4.BIDS: MODULAR AT HIGHCROFT DRIVE ELEMENTARY

Bids were received on April 25, 2006, for the site set-up of one six-classroom modular complex for Highcroft Drive Elementary. Staff and Gurel Architecture, PA, recommend award of the single-prime contract to Beau Chene Company in the amount of $126,800. Fiscal Implications: Funding is available in the project budget of $4,635,000 for the leasing and set-up of one hundred and three (103) mobile/modular classroom units, which are part of the $5,385,000 Crowding Solution budget for 2006. Recommendation for Action: Board approval is requested.

5.BIDS: MODULAR AT WAKEFIELD HIGH

Bids were received on May 9, 2006, for the site set-up of one eight-classroom modular complex for Wakefield High. Staff and Brown & Jones Architecture, PA, recommend award of the single-prime contract to C. Blake Lewis Construction in the amount of $193,908.39. Fiscal Implications: Funding is available in the project budget of $4,635,000 for the leasing and set-up of one hundred and three (103) mobile/modular classroom units, which are part of the $5,385,000 Crowding Solution budget for 2006. Recommendation for Action: Board approval is requested.

6.BIDS: PAVING OF BUS AND EMPLOYEE PARKING LOTS AT CENTRAL SERVICES COMPLEX

Bids for the paving of the bus and bus employee parking lots at Wake County Public Schools Central Services Complex were received on March 23, 2006. Staff recommends award of the single-prime contract to Eastern Services, LLC d/b/a Raleigh Paving in the amount of $125,488.22. Fiscal Implications: Funding is available from PLAN 2000 Priority Needs project budget of $145,000. Recommendation for Action: Board approval is requested.

7.BIDS: YORK ELEMENTARY BOILER REPLACEMENT

Bids for the York Elementary Boiler Replacement were received on April 26, 2006. Staff and Heery International, P.C., recommend award of the single-prime contract to Watco Corporation in the amount of $118,330. Fiscal Implications: Funding is available from the PLAN 2004 System-Wide Improvements budget. Recommendation for Action: Board approval is requested.

8.BIDS: LONGVIEW ASBESTOS ABATEMENT

Bids for the asbestos abatement at Longview were received on April 12, 2006. Staff and Childress Environmental Consultant, Inc. recommend award of the single-prime contract to Janezic Building Group, LLC in the amount of $111,045. Fiscal Implications: Funding is available from the total project budget of $11,216,478, all of which is from the PLAN 2000 School Building Program. Recommendation for Action: Board approval is requested.

9.COMMISSIONING SERVICES AGREEMENT: PANTHER CREEK HIGH

The Board recently selected firms to provide commissioning services. Negotiations have been completed with EMC Engineers Inc. to provide commissioning services for Panther Creek High in the amount of $142,165 in accordance with the attached Master Commissioning Agreement and Individual Project Proposal Agreement. Fiscal Implications: Funding is available from the total budget of $42,675,185, of which $1,546,945 is from PLAN 2000 Start-Up funds, $17,856,530 is from PLAN 2000, $66,500 is from PLAN 2000 Modernization, $6,591,219 is from Phase IIIB, and $16,613,991 is from PLAN 2004 School Building Program. Recommendation for Action: Board approval is requested.

10.CHANGE ORDER NO. 1: RELOCATION OF WCPSS MOBILE UNITS/PACKAGE B-3

Board approval is requested for Change Order No. 1 to C. Blake Lewis Construction. This change order, in the amount of $484,200 is for the relocation of (15) mobile classroom units and (1) toilet facility to various schools to shift capacity at various campuses. Fiscal Implications: Funding is available from the PLAN 2004 Mobile Relocation Budget. Recommendation for Action: Board approval is requested.

11.CHANGE ORDER NO. GC-03: WAKELON ELEMENTARY

Board approval is requested for Change Order No. GC-03 to Clancy & Theys Construction Company for their Construction Management at Risk contract for construction of the new Wakelon Elementary in Zebulon. This change order, in the amount of $3,317,681 is to establish a guaranteed maximum price (GMP) for the last of the work packages needed to accomplish the construction of this project. A list of the bid packages is attached. The total of all GMPs is $18,645,960. The final GMP includes bid alternate #3 for the Town of Zebulon's park development in the amount of $147,905. Fiscal Implications: The total proposed project budget is $22,073,088, of which $14,983,080 is currently available from the PLAN 2004 School Building Program. The Town of Zebulon is contributing $73,952 and Wake County Parks and Recreation is contributing $122,953. A reallocation of $6,893,103 is required because of escalating construction costs and is provided on a separate pr�cis at this meeting. Recommendation for Action: Board approval is requested.

12.RESOLUTION: LONG-RANGE BUILDING PROGRAM FUNDING REALLOCATION

Resolution requests reallocation of project funds from PLAN 2004 Program Contingency to East Garner Elementary (E-13), Wakelon Elementary (E-15), and Holly Grove Elementary (E-18). This is necessary to fund the cost escalation on the projects previously approved by the Board. Total reallocation amount is $15,754,903. Fiscal Implications: No additional appropriation of funding is necessary. Recommendation for Action: Board approval is requested.

INSTRUCTIONAL PROGRAM

1.GRANT PROPOSALS

1.Competitive (#1069): Wake County Human Services, Community Partnership Funding/Project Enlightenment.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by grant program. Recommendation for Action: Staff is requesting Board approval.

2.SCHOOL IMPROVEMENT PLANS AND SCHOOL WAIVERS

�Board Members can access School Improvement Plans online. Instructions for accessing plans online are attached. Paper copies are also available in the Board Library.
�The six (6) schools that opened during the 2005-06 school year recently completed School Improvement Plans including waivers. The six schools are Cedar Fork Elementary, Forest Pines Elementary, Harris Creek Elementary, Wakelon Elementary, River Oaks Middle, and East Wake School of Health Science.
�Eight (8) schools opening during the 2006-07 school year requested a waiver to be utilized at the beginning of the school year. These schools include Barwell Road Elementary, Carpenter Elementary, Brier Creek Elementary, River Bend Elementary, Holly Grove Elementary, Panther Creek High School, Holly Springs High School, and East Wake School of Integrated Technology.
�In addition, several schools submitted a waiver related to class size not included in their initial plan.
�One waiver submitted by high schools in 2005-06 was approved for one year only, requiring approval for continuation.
�Copies of waivers requiring Board approval are attached.
Fiscal Implications: None. Recommendation for Action: Staff is requesting approval for School Improvement Plans and two (2) waivers.

3.AMENDMENT TO MAXIM HEALTHCARE SERVICES, INC., CONTRACT

Our agreement with Maxim also includes services of habilitation specialists. This year, because of the needs of students entering the county, we utilized this service more than previous years. Fiscal Implications: We are requesting that the original contract of $95,000 be increased by $30,000 for a total of $125,000 to meet these needs. Funds are in 02.5200.032.311.0136.0820.000. Recommendation for Action: Staff recommends that the Board approve the amendment.

HUMAN RESOURCES

1.REQUEST(S) FOR LEAVE

COMMITTEE CHAIRS' REPORTS

ACTION ITEMS

FACILITIES

1.CAPITAL IMPROVEMENT PROGRAM

POLICY

1.APPOINTMENT TO WAKE TECHNICAL COMMUNITY COLLEGE BOARD OF TRUSTEES

In accordance with NC General Statute 115D-12, the Board of Education appoints four of the trustees on the Wake Technical Community College Board of Trustees. Terms are for four years and are staggered. The term for one of the Board's appointees, Jim Perry, expires June 30, 2006. Attached is a spreadsheet showing the current appointees of the Board of Education as well as a biographical profile of Mr. Jim Perry, President & CEO of Waste Industries, Inc., who is being considered for reappointment by the Board. Fiscal Implications: None. Recommendation for Action: Presented for reappointment by the Board.

2.ESTABLISHMENT OF THE INDEPENDENT CAPITAL IMPROVEMENT PLAN ADVISORY COMMITTEE

The Board of Education and the Board of County Commission have agreed to establish an ad hoc committee to evaluate the WCPSS capital improvement program, school design criteria, construction management and/or delivery methods, and communicate its findings to both boards and the public. Membership is by a nomination process developed by both boards. The slate of nominees will be presented at a future Board meeting for approval. Fiscal Implications: None. Recommendation for Action: Board approval is requested for the establishment of the Independent Capital Improvement Plan Advisory Committee.

INFORMATION ITEMS

INSTRUCTIONAL PROGRAM

1.COMPETITIVE GRANT (#1071): US DEPARTMENT OF EDUCATION, MAGNET SCHOOLS ASSISTANCE PROGRAM CENTRAL OFFICE, MAGNET PROGRAMS

The United States Department of Education conducts the discretionary Magnet Schools Assistance Program grant competition. The purposes of the grant program include:
�Supporting the elimination, reduction, or prevention of minority group isolation in schools with substantial proportions of minority students, assisting in the efforts of the United States to achieve voluntary desegregation in public schools.
�Help school districts improve their capacity, including through professional development, to continue operating magnet schools at high performance level after Federal funding for the magnet schools has ended.
�Support instruction in magnet schools that substantially strengthens students' knowledge of academic subjects and attainment of tangible and marketable vocational, technological, and professional skills.
Staff with the WCPSS Magnet Programs office are actively considering preparing an application to submit in the fall of 2006. If awarded, funding would begin with the 2007-08 school year for a three-year period. Fiscal Implications: None initially. Continuation of grant activities after the grant funding ends may require additional funding at that time. Recommendation for Action: Presented for information at this meeting. Staff will present for Board approval at the June 6 meeting.

HUMAN RESOURCES

1.RECOMMENDATION(S) FOR CAREER STATUS

CLOSED SESSION

lTo consider confidential personnel information protected under G.S. 115C-319.
lTo consult with an attorney employed or retained by the Board in order to preserve the attorney-client privilege between the attorney and the Board pursuant to G.S.143-318.11 (a)(3).
ACTION ITEMS (cont'd.)

HUMAN RESOURCES

1.RECOMMENDATION(S) FOR ADMINISTRATIVE APPOINTMENT

2. ADMINISTRATIVE TRANSFER(S)

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.