OPEN SESSION
1. CALL TO ORDER
2. QUORUM DETERMINATION
3.PLEDGE OF ALLEGIANCE
4.INFORMATION
Chair's CommentsSuperintendent's Comments
Board Members' Comments
5. APPROVAL OF MEETING AGENDA
PUBLIC COMMENT - 6 P.M.
Citizens who sign up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.CONSENT ITEMS
APPROVAL OF MEETING MINUTES
6. February 21, 2012-Special Called Board of Education Meeting Minutes
March 29, 2012-Joint Board of Education & County Commissioners Meeting
Minutes
FINANCE
7. FUND BALANCE ASSIGNED FOR WORKERS' COMPENSATION
APPROPRIATION REQUEST
The Wake County Public School System manages its locally funded workers' compensationclaims through a self-insurance program. The estimated workers' compensation claims for
the remainder of the 2011-12 fiscal year now exceed the available budget established for the
year. An additional $255,000 is required to complete estimated workers' compensation
payments for 2011-12. $2.2 million are currently reserved in an assigned workers'
compensation insurance line item in fund balance. Fiscal Implications: The appropriation of
$255,000 of fund balance assigned for workers' compensation claims will leave a remaining
fund balance assigned for workers' compensation claims of $1.95 million. Savings: N/A.
Recommendation for Action: Board Approval is requested.
8. AUDIT COMMITTEE / SELECTION OF AUDIT COMMITTEE MEMBERS
In 2006-2007, the Board of Education established an Audit Committee to provideindependent expert guidance to the Board in the selection of an external financial audit firm
and to review the annual financial audit including the audit findings and recommendations.
Policy 8810 establishes criteria for the selection of the Committee members and the term of
service. The Board received a list of nominees for the Committee and reviewed the
candidates in preparation for the selection of the members. Fiscal Implications: None.
Savings: N/A. Recommendation for Action: Selection of new Audit Committee members
by the Board of Education.
FACILITIES
9. CHANGE ORDERS: CUSTODIAL SERVICE AGREEMENTS
RTP Building Maintenance, Inc., Royal Janitorial, Inc. / DBA Facilico, A-K BuildingMaintenance, LLC,SSC Service Solutions, and Cenplex Building Services, Inc., are providing cleaning services under current contract services agreements. Funds have been encumbered for floor stripping, waxing, and carpet cleaning at school sites, using prices established in the current contracts. The lack of floor stripping, waxing, and carpet cleaning have resulted in perceived unkempt appearances, increased focus on spot cleaning, and accelerated wear to floor and carpet surfaces. Therefore these change orders are for a one-time cleaning of the floors for all of the schools in the system. Total amount of the five change orders is $1,842,809.12. Fiscal Implications: Funds in the amount of $1,842,809.12 are available in the current Custodial Services operating budget. Savings: Not applicable. Recommendation for Action: Board approval is requested.
10.BIDS: HOLLY SPRINGS HIGH MODULAR ADDITION
Bids were received on April 18, 2012 for connecting and installing all services (power, water, sewer, data, and ADA access) and interior fit-up for an eight-classroom modular unit at Holly Springs High. The lease for the modular unit was previously approved by the Board on March 6, 2012. Staff and Ross/Deckard Architects, PA, recommend award of the single-prime contract to C. Blake Lewis, Inc., in the amount of $199,072. Fiscal Implications: Funding for the setup of the unit is available from the total project budget of $12,518,625, all of which is from the CIP 2006 Ninth Grade Center budget. Savings: Not applicable. Recommendation for Action: Board approval is requested.11. BIDS: ATHENS DRIVE HIGH MODULAR ADDITION
Bids were received on April 19, 2012 for transporting and installing all services (power,water, sewer, data, and ADA access) and interior fit-up for an eight-classroom modular unit
at Athens Drive High. This modular unit will be relocated from Wendell Middle. Staff and
Ross/Deckard Architects, PA, recommend award of the single-prime contract to Beau
Chene Company, LLC, in the amount of $330,500. Fiscal Implications: Funding for the
setup of the unit is available from the total project budget of $12,518,625, all of which is
from the CIP 2006 Ninth Grade Center budget. Savings: Not applicable. Recommendation
for Action: Board approval is requested.
12. DESIGN CONSULTANT WAIVER AND AGREEMENT: WAKE YOUNG
WOMEN'S LEADERSHIP ACADEMY AND WAKE YOUNG MEN'S
LEADERSHIP ACADEMY AT GOVERNOR MOREHEAD SCHOOL
In accordance with the modified spending plan approved at the February 7, 2012 Boardmeeting, projects are being planned with the available savings in CIP 2006, including the
Wake Young Women's Leadership Academy and the Wake Young Men's Leadership
Academy at the Governor Morehead School (GMS). This resolution is presented to waive
the traditional designer selection process and to select Pearce Brinkley Cease & Lee
Architecture, PA, for the design of this school. This request is in accordance with NCGS
143-64.32, which allows exemptions to the statutory selection process. This designer has
previously done various major renovation projects for WCPSS and performed well. The
specific reason for this exemption is that this designer is familiar with the NC State
Construction Office, which will approve design and construction at the GMS, and part of
their design team is familiar with this facility. In addition, this waiver will shorten the design
time and help expedite the project. Staff recommends selection of Pearce Brinkley Cease &
Lee Architecture, PA. Negotiations have been completed with Pearce Brinkley Cease & Lee
Architecture, PA, for the design. The form of agreement is the standard form approved by
the Board attorney. Fiscal Implications: Funding is available from the $3,582,218 currently
appropriated for the Wake Young Women's Leadership Academy and the Wake Young
Men's Leadership Academy. This includes compensation for the design consultant of
$252,000, which will be split evenly between the two projects. Savings: Not applicable.
Recommendation for Action: Board approval is requested.
SCHOOL PERFORMANCE
13. CONTRACT WITH HILLTOP HOME (COMMUNITY RESIDENTIAL
CENTER)
Hilltop Home, a Community Residential Center, provides special education and relatedservices to students with special needs. The state assists with the cost of thee services by
providing funding for students served in community residential centers. Fiscal Implications:
The State of North Carolina provides categorical monies totaling $16,379.00 per child, per
year, for children ages three (3) through twenty one (21) served in community residential
centers. In addition, each year, the state provides $50.00 per child per year for needed
supplies and materials. Funding from the state in the amount of $262, 864.00 (or approved
state Community Residential rate) is to be used for these services. Savings: Not applicable.
Recommendation for Action: Board is requested.
14. SUMMER LEADERSHIP INSTITUTE AT CENTENNIAL CAMPUS MAGNET
MIDDLE SCHOOL HOSTS A LEADERSHIP DAY WITH SCHOOL PARTNERS
The Wake Young Men's Leadership Academy, Wake Young Women's Leadership Academy and Southeast Raleigh Magnet High School wants to partner with Centennial Campus Magnet Middle School's Summer Leadership Institute to offer a leadership seminar on June 28, 2012 on the school's campus.Cost for student participants $30 for the day.
Scholarships available through partner donations.
Lunch provided for the day.
Transportation will not be provided.
Activities include: Team building activities, guest leadership speakers, daily physical activity through leadership games and service learning experience
Staffed by teachers from each school who will be funded through the school's income from the institute fees.
Fiscal Implications: None to WCPSS-all costs covered with camp fees. Savings: N/A. Recommendation for Action: Board approval is requested.
TRANSFORMATION
15. GRANTS
Entitlement (#20612): PRC 017 - US Department of Education, NC Department of Public Instruction, Career and Technical Education Program Improvement / Central Services.Entitlement (#20712): PRC 103 - US Department of Education, NC Department of Public Instruction, Improving Teacher Quality / Central Services.
Entitlement (#20812): PRC 104 - US Department of Education, NC Department of Public Instruction, Language Acquisition Grant / Central Services.
Entitlement (#20912): PRC 049 - US Department of Education, NC Department of Public Instruction, IDEA Title VI-B Preschool Handicapped / Central Services.
Entitlement (#21012): PRC 060 - US Department of Education, NC Department of Public Instruction, IDEA Title VI-B Handicapped / Central Services.
Competitive (#21112): Target Corporation, Target School Library Makeover Program / Individual Schools.
Competitive (#21212): National Center for Homeless Education (NCHE), NC Homeless Education Program (NCHEP), NC Head Start-State Collaboration Office (NCHSSCO), NC School District, Head Start Program,/ Central Services
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by grant program. Savings: Grant funding supplements existing resources. Recommendation for Action: Staff is requesting Board approval.
16. SRO CONTRACT FOR TOWN OF CARY
This contract will be made with the Town of Cary to provide school resource officers ateach of the high schools located within the city. The following is a list of the schools:
Cary High SchoolMiddle Creek High School
Green Hope High SchoolPanther Creek High School
Fiscal Implications: Funding for this contract, in the amount of $151,352.00 ($37,838.00 per
school), is available through At-Risk fund 69 for the 2012-13 school year. Recommendation
for Action: Staff is requesting Board approval.
17. SRO CONTRACT FOR CITY OF RALEIGH
This contract will be made with the City of Raleigh to provide school resource officers ateach of the following high schools:
Athens Drive High SchoolMillbrook High School
Broughton High SchoolSanderson High School
Enloe High SchoolSoutheast Raleigh High School
Longview/Phillips High SchoolWakefield High School
Leesville High School
Fiscal Implications: Funding for this contract, in the amount of $340,542.00 ($37,838.00 per
school), is available through At-Risk fund 69 for the 2012-2013 school year.
Recommendation for Action: Staff is requesting Board approval.
HUMAN RESOURCES
18. RECOMMENDATION FOR EMPLOYMENT
A. ProfessionalB. Support
19. REQUEST FOR LEAVE(S)
ACTION ITEMS
FINANCE
20. RECOMMENDATION OF EXTERNAL AUDIT CONTRACT
Board Policy 8210 requires an annual independent financial audit of the Wake County PublicSchool System. The audit is put to bid every three years to maintain a competitive
environment. The current contract for the external financial audit has run its three-year
course and the finance department bid the contract for fiscal years 2012, 2013 and 2014 this
spring. Staff reviewed proposals and presented responses to the Audit Committee for final
recommendation. The attached audit firm is the final recommendation of the Audit
Committee. Fiscal Implications: Funds are available in the 2012-13 budget. Savings: N/A.
Recommendation for Action: Board approval is requested.
TRANSFORMATION
21. WAKE YOUNG MEN'S LEADERSHIP ACADEMY
Staff recommends the Wake Young Men's Leadership Academy be assigned to the modularcampus adjacent to East Millbrook Middle School. Fiscal Implications: N/A. Savings:
N/A. Recommendation for Action: Board approval is requested.
BOARD
22. RECOMMENDATION FOR TRANSPORTATION OF PRE-ASSISNED
STUDENTS WHO LOST TRANSPORTATION
Board members will discuss Dr. Martin's motion regarding pre-assigned students who losttransportation in the choice selection student assignment plan. Fiscal Implications:
Undetermined. Recommendation for Action: Board approval is requested.
23. TRANSPARENCY OF BOARD AND DISTRICT OPERATIONS
New Policy; First Reading.Board members will discuss Ms. Goldman's proposal introduced at the last Board meeting
regarding transparency of board and district operations. The proposal has been formatted as
a new board policy at the recommendation of Board Attorney, Ann Majestic. Fiscal
Implications: Undetermined. Recommendation for Action: Board approval is requested.
CLOSED SESSION
To consider confidential personnel information protected under G.S. 143-318.11 (a) (6) and 115C-319.To consult with an attorney employed or retained by the Board in order to preserve the attorney-client privilege as provided in G.S. 143-318.11 (a)(3).
ACTION ITEMS CONT'D
HUMAN RESOURCES
24. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)
25. ADMINISTRATIVE TRANSFER(S)
ADJOURNMENT
Upcoming Committee MeetingsTuesday, May 29, 2012LocationTime
Policy Committee MeetingBoard Conference Rm.1:00-3:00
Dual Enrollment Policy
Enrollment/Attendance Policy
Tuesday, June 12th LocationTime
Facilities Committee MeetingBoard Conference Rm.
Meetings will be held at Crossroads I, 5625 Dillard Drive, Cary, NC 27518 unless otherwise indicated.