WCPSS--Board of Education

OPEN SESSION

CALL TO ORDER - 2 p.m.

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chair's Comments
Superintendent's Report

APPROVAL OF MEETING AGENDA

RECOGNITION

RESOLUTION - TEACHER APPRECIATION WEEK

INFORMATION ITEMS

INSTRUCTIONAL PROGRAM

1. CURRICULUM MANAGEMENT AUDIT

Since the WCPSS is committed to continuous improvement, the system has elected to engage Phi Delta Kappa, to conduct an audit of the curriculum. Each year we engage external auditors to examine our financial position and internal control. This is the first time that we have ever independently audited our core business - teaching and learning. Recommendations from the audit will help guide our efforts to move from good to great and to prepare our students for the more rigorous standards of the future.
Twenty-three auditors are here this week (May 6-May 11, 2007) to conduct the site visit. Lead auditor, Dr. Roseann Stripling will briefly describe the curriculum management audit process and its value to a school system. Fiscal Implications: contract approved by the Board on February 6, 2007. Recommendation for Action: This item is for information.

FACILITIES

1. IMPLEMENTATION OF YEAR-ROUND SCHOOL BASE AREA APPLICATION PROCESS

The 2007-2008 Growth Management Plan was approved by the Board of Education on February 6, 2007. It included the base area assignment of approximately 32,000 students to 52 year-round or modified calendar schools. The Memorandum of Decision and Order Re: Declaratory Judgment issued by Judge Howard Manning on May 3, 2007 states that "The Wake County Board of Education may not require the attendance of students at year-round calendar schools without informed parental consent." The Board of Education on May 4, 2007 approved a motion to implement an application process for base areas assigned to year-round schools.
The Growth and Planning Department will present a plan for complying with the court order and the Board's decision. Fiscal Implications: Funds for temporary staffing, reproduction and mailing services will be determined and reported. Recommendation for Action: None.

POLICY

1. EMERGENCY OPERATION PLANS PURSUANT TO BOARD POLICY 2311 3011 4011

The Board approved a revision of policy 2311 3011 4011 on April 24, 2007. This revision includes provisions for the development of "comprehensive emergency operation plans that will assist staff and students to respond quickly to emergency situations." In 2005, WCPSS was awarded an Emergency Response and Crisis Management grant from the US Department of Education. A condition of receiving the grant was to gain NIMS (National Incident Management System) compliance. A copy of the new, district-wide emergency operations plan which is NIMS compliance is attached. Additionally, a template of a school/site emergency operation plan has been completed and is attached.
PUBLIC COMMENT - 3 p.m.
Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

CONSENT ITEMS

APPROVAL OF MEETING MINUTES

March 13, 2007-Finance Committee Meeting Minutes
March 20, 2007 -Board of Education Meeting Minutes
April 12, 2007-Board of Education Work Session Minutes

FINANCE

1. GIFTS TO THE SYSTEM

Seventy-five gifts have been donated to the Wake County Public School System. The approximate value of the gifts is $77, 547.30. Fiscal Implications: Not applicable. Recommendation for Action: No action is required.

FACILITIES

1. MEAL PRICES FOR 2007-2008 SCHOOL YEAR

The meal prices are based upon comparable prices of other large school systems in North Carolina; see attachment A. Attachment B shows a history of meal prices for Wake County. Staff recommends that meal prices for breakfast and lunch for the 2007-2008 school year remain the same as the 2006-2007 school year.
Elementary SchoolsMiddle & High Schools
Breakfast$ .80 full price, $0.30 reduced$1.00 full price, $0.30 reduced
Lunch$1.75 full price, $0.40 reduced$2.00 full price, $0.40 reduced
Fiscal Implications: Child Nutrition Services Department 2007-2008 budget will be balanced. Recommendation for Action: Board approval is requested.

2. SANITARY SEWER EASEMENT ACQUISITION: AVERSBORO ELEMENTARY

With the renovation of Aversboro Elementary School, it is necessary to relocate existing utilities on the campus to accommodate the new and renovated structures. A 20 foot wide sanitary sewer easement is required by The Town of Garner. The acquisition and dedication of a sanitary sewer easement will satisfy that requirement. This will cross a portion of the school site and a portion of the southwestern corner of the abutting property owned by Garner Rest Home, Inc. The portion of the utility easement crossing the school's property will not interfere with Wake County Public Schools' present or future use of the property. A copy of an Easement Plat is attached with the area of the sewer easement identified thereon. Fiscal Implications: Board is not compensating Garner Rest Home, Inc., for the easement. Recommendation for Action: Staff requests Board approval.

3. SEWER EASEMENT DEDICATION: HERITAGE HIGH

Board of Education previously approved dedication of a sewer easement to serve Heritage High. An adjacent property owner requests dedication of a sewer easement that runs from the common boundary line to the existing sewer easement to allow tie-in to the existing sewer line. Said property owner will absorb and bear all costs associated with the recordation and conveyance of the sewer easement and the tie-in to the sewer line. The proposed sewer easement and tie-in to the existing sewer line will not interfere with Wake County Public School's present or future use of the property. A copy of an Easement Plat is attached with the area of the proposed sewer easement identified thereon. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval.

4. TEMPORARY CONSTRUCTION EASEMENT: HERITAGE HIGH

As part of the development of Heritage High and the community park, NCDOT is requiring road improvements along Forestville Road. NCDOT is mandating the installation of turn lanes to address traffic and safety concerns, which will require road widening as well as minor grading and erosion control measures. To accommodate the road improvements, a temporary construction easement along Forestville Road is required from landowner, Phillip R. Stroud and wife, Linda M. Stroud. To allow construction to proceed on schedule, a temporary construction easement, 525'L by 15'W (7875 square feet), is required. A copy of an Easement Plat is attached, with the area of the easement identified thereon. Fiscal Implications: The Board will compensate the property owner in the amount of $3,375. Recommendation for Action: Staff request Board approval.

5. TEMPORARY CONSTRUCTION EASEMENT: EAST GARNER ELEMENTARY

As part of the development of East Garner Elementary School, it is necessary to make road improvements along East Garner Road to address traffic and safety concerns, and to accommodate required improvements. Due to the road widening, impacts to a neighboring property necessitate obtaining a temporary construction easement along East Garner Road from landowners, Frank A. Stafford, Jr. and wife, Ramona H. Stafford. To allow construction to proceed on schedule, a temporary construction easement of 1,965 square feet is required. A copy of an Easement Plat is attached with the area of the easement identified thereon. Fiscal Implications: The Board will compensate the property owner in the amount of $255. Recommendation for Action: Staff request Board approval.

6. RIGHT OF WAY DEDICATION: EAST CARY MIDDLE

Board of Education previously approved a right-of-way dedication to the Town of Cary for installation of curbing and sidewalks along Southeast Maynard Road as an element of site design. In preparation of consummation of the pending surplus property sale, it was noted that although the site was developed in compliance with the required right-of-way dedication areas as identified on the site plan, the right-of-way dedication was never formally memorialized in a recorded map and agreement. Board approval is requested for the granting of a right of way dedication to the Town of Cary along Southeast Maynard Road so that recordation of said dedication can occur. The requested easement will not interfere with Wake County Public Schools' present or future use of the property. A copy of the agreement and the Subdivision Easement Plat is attached, with the area of the easements identified thereon. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval.

7. CHANGE ORDER No. GC-04: MILLS PARK ELEMENTARY (E-22)
Board approval is requested for Change Order No.GC-04 to Clancy & Theys Construction Company for their Construction Management at Risk contract. This change order, in the amount of $15,974,018, is to establish a guaranteed maximum price (GMP) for the "Release 1" package, which includes twenty (20) of the thirty-two (32) construction packages for this project. A list of bid packages is attached. The total GMP to date is $18,443,144. Another change order will be brought to the June 19, 2007 Board meeting to establish the total GMP for the Mills Park Elementary (E-22) School project. Fiscal Implications: Funding is available from the total project budget of $22,993,189, of which $745,000 is from PLAN 2004, $330,823 is available from funds passed through Wake County from the developer in fiscal year 2004-2005, $15,897,874 from CIP 2006, $850,315 is to be provided by the Town of Cary, and $5,169,177 is to be provided by the developer. Recommendation for Action: Board approval is requested.

8. MASTER JOB ORDER CONTRACT FOR MOVING SERVICES

Bids were received on April 9, 2007, for furniture moving services at various schools involved in the building programs. Staff recommends award of Unit Price Master Job Order Contracts to the two (2) lowest bidders. The second bidder will only be used in the event that the low bidder cannot provide sufficient resources for overlapping projects. The Low bidder is All-American Relocation, Inc. and the second lowest bidder is Graebel/Raleigh Movers, Inc. The selected firms will execute the attached standard form of agreement. These agreements are for work through December 31, 2007. Fiscal Implications: The actual fee will be negotiated for individual projects using the bid unit prices, and funded by the specific project. Recommendation for Action: Board approval is requested.

9. BIDS: WEST CARY MIDDLE ROOF REPLACEMENT

Bids for replacement of the gymnasium roof at West Cary Middle School were received on April 12, 2007. Staff and Rooftop Systems Engineers, P.C., recommend award of the single-prime contract to Baker Roofing Company, in the amount of $151,189. The existing asphalt built-up roof is at the end of its useful life and is being replaced with a new modified bitumen roof system. Fiscal Implications: Funding is available from the CIP 2006 Life Cycle Replacement Project budget of $67,813,687. Recommendation for Action: Board approval is requested.

10. BIDS: RELOCATE MODULAR UNIT TO HOLLY SPRINGS ELEMENTARY

Bids were received on April 19, 2007 for the disassembly of a six-classroom modular unit at Millbrook High and subsequent relocation, and reassembly with all services (power, water, sewer, ADA access, data, fire protection, security) required for permitted occupancy as elementary classrooms at Holly Springs Elementary. The modular unit is owned by WCPSS; therefore no rental fees are involved. Staff and Rotman Architecture, PA, recommend award of a single-prime contract to C. Blake Lewis Construction in the amount of $247,825 or $41,304 per classroom. Design costs are $4,050 per classroom, in addition to remaining projected costs of approximately $5,500 per classroom for furniture, and $150 per classroom for final cleaning and waxing. This results in a total of $51,004 per classroom. Fiscal Implications: Funding is available from the operating capital outlay budget designated for year-round school conversion. Recommendation for Action: Board approval is requested.

11. BIDS: RELOCATE MODULAR UNIT TO SALEM ELEMENTARY

Bids were received on April 10, 2007 for the disassembly of a six-classroom modular unit at Millbrook High and subsequent relocation, and reassembly with all services (power, water, sewer, ADA access, data fire protection, security) required for permitted occupancy as elementary classrooms at Salem Elementary. The modular unit is owned by WCPSS; therefore no rental fees are involved. Staff and H.S. Annis Architect, PA, recommend award of a single-prime contract to Beau Chene Company in the amount of $203,000 or $33,833 per classroom. Design costs are $4,283 per classroom, in addition to remaining projected costs of approximately $5,500 per classroom for furniture, and $150 per classroom for final cleaning and waxing. This results in a total of $43,766 per classroom. Fiscal Implications: Funding is available from the operating capital outlay budget designated for year-round school conversion. Recommendation for Action: Board approval is requested.

12. BIDS: CONSTRUCTION SERVICES FOR OCCUPANCY OF RENTAL UNITS AT

KNIGHTDALE HIGH SCHOOL

Bids were received on April 19, 2007 for single-prime construction services (power, water, sewer, ADA access, data, fire protection, security) required to obtain permitted occupancy for two (2) eight-classroom modular rental units at Knightdale High. Staff and H.S. Annis Architects, PA, recommend award of a single-prime contract to C. Blake Lewis Construction in the amount of $232,959 or $14,559 per classroom. Independent of this single-prime contract, Comark Building Systems, Inc., (the rental company) will install each eight-classroom modular for $81,122 or $10,140 per classroom. Design costs are $3,458 per classroom in addition to projected costs of approximately $5,500 per classroom for furniture, $150 per classroom for final cleaning and waxing, and approximately $625 per classroom for additional sidewalks required by the Town of Knightdale. This results in a total cost of $34,432 per classroom. This total does not include the yearly rental rate of $52,072 for each eight-classroom modular unit. Fiscal Implications: Funding is available from the total project budget of $16,935,553, all of which is from the CIP 2006 Mobile Classroom Relocation and Leasing, 2007-2009 project. Recommendation for Action: Board approval is requested.

HUMAN RESOURCES

1. RECOMMENDATION(s) FOR EMPLOYMENT
(a). Professional
(b). Support

COMMITTEE CHAIRS' REPORT

ACTION ITEMS

FACILITIES

1. SCHEMATIC DESIGN: NEW PROTOTYPE HIGH (H-6)

Staff will present the schematic design documents (building only) prepared by Cherry Huffman Architects, PA for the construction of H-6, a new prototype high school. Fiscal Implications: Funding is available from the total project budget of $73,255,556 of which $1,000,000 is from PLAN 2004 Start-Up and $72,255,556 from CIP 2006. Recommendation for Action: Board approval is requested.

2. SCHEMATIC DESIGN: LACY ELEMENTARY

Staff will present the schematic design documents prepared by Skinner, Lamm, & Highsmith Architects, PA for the new construction Lacy Elementary School. Fiscal Implications: Funding is available from the total project budget of $21, 854,837, of which $525,000 is from PLAN 2004 Start Up and $21,329, 837 from CIP 2006. Recommendation for Action: Board approval is requested.

3. BOARD OF COMMISSIONERS PROJECT BUDGET ACTIONS

The Board of Commissioners, at their February 5, 2007 and April 2, 2007 meetings, passed resolutions to move anticipated savings in CIP 2006 funds to a "Reserve Fund" from projects, as listed below. Staff recommends that actions be taken to adjust Wake County Public School Systems accounting to reflect the County's actions.
2/5/07Program Management$13,000,000Not appropriated
4/2/07Mills Park Elementary (E-22)$4,819,177Not appropriated
4/2/07Conversion of Elementary Schools to Year-Round$12,542,053Not appropriated
4/2/07Bugg Elementary$932,147Not appropriated
4/2/07Program Management$36,518Not appropriated
4/2/07Elementary E-31$1,119,016Appropriated
4/2/07Elementary E-34$1,035,536 Appropriated
4/2/07Middle School M-6$1,912,214Appropriated
The table above indicates the status of funds--either appropriated or not appropriated. Funds that have already been appropriated to the project will be treated as a reallocation of funds from that project to a reserve project. Project funds that have not been appropriated will be treated as an adjustment to that project's budget and reallocated to the reserve project budget. The total reserve project balance will be $35,396,661. These funds will be available for funding of additional projects. Fiscal Implications: Project budgets will be adjusted accordingly. Recommendation for Action: Board approval is requested.

RECOGNITION

SPOTLIGHT ON STUDENTS - 5 pm
Twenty-three students will be recognized as Spotlight on Students award winners. Fiscal Implications: None. Recommendation for Action: None

CLOSED SESSION

To consult with the Board of Education attorney and preserve the attorney-client privilege as provided in G.S. 143-318.11(a)(3) due to litigation involving Wake Cares, et al vs. Wake County Board of Education.
To establish or give instructions concerning the Board's negotiating position related to a potential acquisition of real property, as provided in G.S. 143-318.11(a)(5).

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.