WCPSS--Board of Education

OPEN SESSION

CALL TO ORDER - 3 P.M.

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chair's Comments
Superintendents Comments

APPROVAL OF MEETING AGENDA

INFORMATION ITEMS

1. BATTLE OF THE BOOKS 2008-2009

There were 23 middle schools involved in the competition on February 28, 2009.
Participating schools were:
ApexCarnage
CarrollDaniels
Davis Drive Dillard Drive
Durant RoadEast Garner
East Wake Fuquay-Varina
HeritageHolly Ridge
Leesville RoadLigon
Lufkin Martin
North GarnerReedy Creek
Wake Forest-RolesvilleWakefield
West CaryWest Lake
Zebulon
1st Place - Davis Drive and 2nd Place�West Cary
Davis Drive was the winner of the Regional competition in Johnston County on April 2,
2009. They will compete in the State competition in May.

2. POTENTIAL CHANGES IN LOCAL EXPENDITURES FOR 2008-2009

To report potential changes in local expenditures for 2008-2009 as of March 31, 2009. Fiscal Implications: Potential adjustments within the local budget. Transactions transferring budget between accounts will be reported to the Board of Education with all Budget Amendments and Transfers quarterly. Recommendation for Action: No action. Administration is reporting potential changes in local expenditures.

PUBLIC COMMENT - 4 P.M.

Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

CONSENT ITEMS

APPROVAL OF MEETING MINUTES

April 14, 2009 -Facilities and Operations Committee Meeting Minutes
April 14, 2009 -Student Achievement Committee Meeting Minutes
April 15, 2009-Joint Board of Education & County Commissioners Meeting Minutes
April 21, 2009-Committee of the Whole Minutes
April 21, 2009-Board of Education Meeting Minutes
April 21, 2009-Closed Session Minutes

FINANCE

1. BUDGET AMENDMENTS AND TRANSFERS, 2008-2009

To report changes in the budget resolution resulting from transactions processed during
January - March, 2009. Fiscal Implications:
Adjust State Public School Fund+ $ 12,835,436
Adjust Local Current Expense Fund+ $ 895,289
Adjust Federal Programs Fund+ $ 498,198
Adjust Capital Outlay Fund+ $ 2,869,680
Adjust Multiple Enterprise Fund - $ 88,421
Adjust Direct Grant Fund+ $ 754,717
Net Changes+ $ 17,764,899
Recommendation for Action:No action. In accordance with the Budget Resolution, administration is reporting changes in appropriations.

2. AUTHORIZATION FORMS

These authorization forms designate the persons authorized to sign vouchers for the payment of money on behalf of Sanford Creek Elementary. Fiscal Implications: These authorization forms are required for bank records. Recommendation for Action: Approval of Authorization Forms.

3. GIFTS TO THE SYSTEM

Seventy-seven gifts have been donated to the Wake County Public School System. The approximate value of the gifts is $72,687.00. Fiscal Implications: Not applicable. Recommendation for Action: No action is required.

FACILITIES

1. HVAC DESIGN SERVICES: BRENTWOOD ELEMENTARY

Negotiations have been completed with Dewberry & Davis, Inc., to provide mechanical
engineering design services for HVAC system replacement in accordance with the Master
Service Agreement for Mechanical Engineering Services and the Individual Project
Proposal Agreement. Fiscal implications: Funding is available from the total budget of
$67,813,687 for CIP 2006 Life-Cycle Replacement of Building Components. The total
project budget includes proposed compensation for the design consultant of $159,600.
The amount authorized by this contract funds the design through the construction
documents phase; thus, this agreement is for $111,720. The remaining amount of $47,880
will be authorized at a later date. Recommendation for action: Board approval is
requested.

2. HVAC DESIGN SERVICES: ZEBULON ELEMENTARY

Negotiations have been completed with Dewberry & Davis, Inc., to provide mechanical
engineering design services for HVAC system replacement in accordance with the Master
Service Agreement for Mechanical Engineering Services and the Individual Project
Proposal Agreement. Fiscal implications: Funding is available from the total budget of
$67,813,687 for CIP 2006 Life-Cycle Replacement of Building Components The total
project budget includes proposed compensation for the design consultant of $165,200.
The amount authorized by this contract funds the design through the construction
documents phase; thus, this agreement is for $115,640. The remaining amount of $49,560
will be authorized at a later date. Recommendation for action: Board approval is
requested.

3. CHANGE ORDER NO. 13: LYNN ROAD ELEMENTARY

Board approval is requested for Change Order No. 13 to Balfour Beatty Construction
for their Construction Management at Risk (CMAR) contract for Lynn Road
Elementary School. This change order, a reduction in the amount of $300,367.77,
provides final reconciliation of the remaining construction manager contingency,
unused general conditions, and allowances. This change order will complete this
contract. The final Guaranteed Maximum Price for this contract is $13,709,948.88.
The CMAR contracts allow for unused construction manager contingency funds to be
credited to the construction manager as follows: 40% of the original contingency
amount for meeting substantial completion; 20% of the original contingency amount
for meeting final completion; and up to 40% of the remaining contingency amount for
meeting specific performance measures. This construction manager met substantial
and final completion and met 87.1% of the performance measures. The attachments
show how the unused construction manager contingency distribution was calculated,
the process for evaluation of their performance, and other key criteria about this
contract. Fiscal implications: Funding is available from the total project budget of
$18,995,384, of which $1,206,943 is from Plan 2004 and $17,788,441 from CIP 2006.
It is anticipated that savings from this project will be available for reallocation to CIP
2006 Program Contingency in the near future. Recommendation for action: Board
approval is requested.

4. BIDS: SOUTHEAST RALEIGH MAGNET HIGH COMPUTER ROOM

RETROFIT

Bids were received on March 31, 2009 for Phase II of a three year, three phase Magnet
School Assistance Program (MSAP) Grant renovation project. The renovation will
target five classrooms to retrofit according to the New Tech Foundation's
specifications. Retrofitting includes new wiring and associated mechanical changes.
The renovations will allow students to be trained in computers and to simulate real life
corporate settings. Staff and Sigma Engineered Solutions, PC, recommend award of a
single-prime contract to Imperial Design Construction, Inc., in the amount of
$148,455. Fiscal implications: Funding is available from the total budget of $195,000
from the Renaissance MSAP Grant allocated for 2008-2009. Recommendation for
action: Board approval is requested.

5. DESIGNER SELECTION AND AGREEMENTS: PROFESSIONAL

SERVICES PACKAGE 09-A

In accordance with the designer selection procedures adopted by the Wake County
Board of Education, the selection committee hereby recommends that the Board select
firms in accordance with the attached recommendation summaries for the indefinite
delivery service agreements for: Mobile Classrooms; Capital Projects less than
$1,000,000; Civil Engineering; Traffic Engineering; Geotechnical, Material Testing
and Phase 1 Environmental Assessments; Environmental Design; Roof Consulting;
Landscape Architecture; Mechanical and Electrical Engineering; Surveying; and
Wetland Delineation; all of which comprise Professional Services Package 09-A. The
selected firms will execute the appropriate form of agreement, as approved by the
Board's attorney. These agreements are for work beginning July 1, 2009 through
December 31, 2010. Fiscal implications: Negotiations for the actual fee will be done
on an individual project basis and funded by the specific project. Recommendation for
action: Board approval is requested.

6. POLICY 7100: GOALS OF TRANSPORTATION SERVICES (SECOND

READING)

Policy 7100, Goals of Transportation Services, is a new policy, modeled after a North
Carolina School Boards Association template. The Transportation Advisory
Committee has reviewed and supports the adoption of this policy. Fiscal implications:
None. Recommendation for action: Board approval is requested.

7. POLICY 7110: TRANSPORTATION RESPONSIBILITIES (SECOND

READING)

Policy 7110 is a new policy that delineates transportation responsibilities, incorporating
and replacing the following policies: 7110 - Appointment of Transportation Director;
7111 - Duties of the Transportation Director; 7120 - Transportation Department staff;
7130 - Duties of Principal in Transportation Program; and 7131 - Duties and
Responsibilities of School Bus Drivers. Policy 7132 - Duties and Responsibilities of
School Bus Monitors is eliminated, because WCPSS no longer has bus monitors. The
Transportation Advisory Committee has reviewed and supports the adoption of this
policy. Concurrent with adoption of the new Policy 7110, the above - mentioned policies
7110 (adopted August 20, 1976), 7111, 7120, 7130, 7131 and 7132 are eliminated. Fiscal
implications: None. Recommendation for action: Board approval is requested.

8. DELETION OF POLICY 7110 (AS ADOPTED AUGUST 20, 1976):

APPOINTMENT OF TRANSPORTATION DIRECTOR

Staff recommends deletion of Policy 7110 (as Adopted August 20, 1976): Appointment of
Transportation Director. The content of that policy is now included in the new Policy
7110: Transportation Responsibilities, which is addressed in a separate precis. Fiscal
implications: None. Recommendation for action: Board approval is requested.

9. DELETION OF POLICY 7111 DUTIES OF THE TRANSPORTATION

DIRECTOR

Staff recommends deletion of Policy 7111: Duties of Transportation Director. The
content of that policy is now included in the new Policy 7110: Transportation
Responsibilities, which is addressed in a separate precis. Fiscal implications: None.
Recommendation for action: Board approval is requested.

10. DELETION OF POLICY 7120: TRANSPORTATION DEPARTMENT STAFF

Staff recommends deletion of Policy 7120: Transportation Department Staff. The
content of that policy is now included in the new Policy 7110: Transportation
Responsibilities, which is addressed in a separate precis. Fiscal implications: None.
Recommendation for action: Board approval is requested.

11. DELETION OF POLICY 7130: DUTIES OF THE PRINCIPAL IN

TRANSPORTATION PROGRAM

Staff recommends deletion of Policy 7130: Duties of the Principal in Transportation
Program. The content of that policy is now included in the new Policy 7110:
Transportation Responsibilities, which is addressed in a separate precis. Fiscal
implications: None. Recommendation for action: Board approval is requested.

12. DELETION OF POLICY 7131: DUTIES AND RESPONSIBILITIES OF

SCHOOL BUS DRIVERS

Staff recommends deletion of Policy 7131: Duties and Responsibilities of School Bus
Drivers. The content of that policy is now included in the new Policy 7110:
Transportation Responsibilities, which is addressed in a separate precis. Fiscal
implications: None. Recommendation for action: Board approval is requested.

13. DELETION OF POLICY 7132: DUTIES AND RESPONSIBILITIES OF

SCHOOL BUS MONITORS

Staff recommends deletion of Policy 7132: Duties and Responsibilities of School Bus
Monitors. Wake County Public School System no longer employs school bus monitors.
Fiscal implications: None. Recommendation for action: Board approval is requested.

STUDENT ACHIEVEMENT

1. GRANT PROPOSALS

Competitive (#007709): National Association for Sport and Physical Education / ING Run For Something Better School Awards Program / Individual Schools.
Competitive (#007809): RBC Bank Tribute to Teachers Program / Individual Schools.
Entitlement (#007909): PRC 017 - US Department of Education, NC Department of Public Instruction, Career and Technical Education Program Improvement / Central Services, Curriculum and Instruction.
Entitlement (#008109): PRC 044 - US Department of Education, NC Department of Public Instruction, IDEA Title VI-B Capacity Building / Central Services, Student Services.
Entitlement (#008209): PRC 048 - US Department of Education, NC Department of Public Instruction, Safe and Drug-Free Schools and Communities, Central Services, Student Services.
Entitlement (#008309): PRC 049 - US Department of Education, NC Department of Public Instruction, IDEA Title VI-B Preschool Handicapped / Central Services, Student Services.
Entitlement (#008409): PRC 050 - US Department of Education, NC Department of Public Instruction, Title I Low Income / Central Services, Curriculum and Instruction.
Entitlement (#008509): PRC 060 - US Department of Education, NC Department of Public Instruction, IDEA Title VI-B Handicapped / Central Services, Student Services.
Entitlement (#008609): PRC 103 - US Department of Education, NC Department of Public Instruction, Improving Teacher Quality / Central Services, Instructional Services Division.
Entitlement (#008709): PRC 104 - US Department of Education, NC Department of Public Instruction, Language Acquisition Grant / Central Office, Curriculum and Instruction.
Entitlement (#008809): PRC 107 - US Department of Education, NC Department of Public Instruction, Enhancing Education Through Technology, Title II - Part D / Central Services, Curriculum and Instruction.
Competitive (#008909): Dollar General Corporation / Individual Schools.
Entitlement (#009009): PRC 111 - US Department of Education, NC Department of Public Instruction, Language Acquisition Significant Increase / Central Office, Curriculum and Instruction.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by grant program. Recommendation for Action: Staff is requesting Board approval.

POLICY

1. POLICY 1036: BOARD MEMBER CONFLICT OF INTEREST

Policy Revision: Second Reading
This policy was recommended by the Policy Committee as a result of the adoption of
Policy 1035- Code of Ethics for Board Members. This policy is recommended by the NC
School Boards Association. Fiscal Implications: None. Recommendation for Action:
Staff is requesting Board approval.

2. POLICY 1050: VACANCIES ON THE BOARD

Policy Revision: Second Reading
This policy was reviewed by the Policy Committee. No changes are required. Fiscal
Implications: None. Recommendation for Action: Staff is requesting Board approval.

3. POLICY 1215: SCHOOL FINANCE OFFICER

Policy Revision: Second Reading
This policy was reviewed by the Policy Committee. No changes are required. Fiscal
Implications: None. Recommendation for Action: Staff is requesting Board approval.

HUMAN RESOURCES

1. RECOMMENDATIONS FOR EMPLOYMENT

a. Professional
b. Support

2. REQUEST FOR LEAVE(S)

3. WORKERS COMP SETTLEMENT CASE

ACTION ITEMS

FINANCE

1. GOVERNOR'S EXECUTIVE ORDER 11, FLEXIBLE FURLOUGH

On April 28, 2009, Governor Beverly Perdue issued an Executive Order requiring
implementation of a Flexible Furlough Plan. The Order requires a reduction of wages in
the amount of � of one percent of annualized salary to be prior to the end of the fiscal
year. In exchange for the reduction of wages, 10 hours of flexible leave will be granted to
be used between June 1 and December 31, 2009.
Staff has provided additional background information and requests Board action to
approve that the � of one percent reduction of annualized wages for 2008-09 year be
made for all WCPSS employees, regardless of funding source. Fiscal Implications:
WCPSS employees will receive a reduction of � of one percent of annual wages for fiscal
year 2008-09. Recommendation for Action: Board approval is requested.

RECOGNITION - 6 P.M.

SPOTLIGHT ON STUDENTS

Twenty-one students will be recognized as Spotlight on Students award winners.

CLOSED SESSION

To consider confidential personnel information protected under G.S. 143-318.11(a)(6) and 115C-319.

ACTION ITEMS CONT'D

HUMAN RESOURCES

1. ELIGIBILTY LIST FOR 2009 CAREER STATUS

2. RECOMMENDATION FOR CONTRACT RENEWALS

a. Principal
b. Assistant Principal
c. Central Services

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.