WCPSS--Board of Education

OPEN SESSION

1. CALL TO ORDER

2. QUORUM DETERMINATION

3. PLEDGE OF ALLEGIANCE

4. INFORMATION

Chair's Comments
Superintendent's Comments

5. APPROVAL OF MEETING AGENDA

INFORMATION ITEMS

6. POTENTIAL CHANGES IN LOCAL EXPENDITURES FOR 2009-2010

To report potential changes in local expenditures for 2009-2010 as of March 31, 2010. Fiscal
Implications: Potential adjustments within the local budget. Transactions transferring budget
between accounts will be reported to the Board of Education with all Budget Amendments and
Transfers quarterly. Recommendation for Action: No action. Administration is reporting
potential changes in local expenditures.

7. EOG/EOC REVIEW, THE SUCCESS SERIES, USA TEST PREP

On-line resources exist for students to use as they prepare for End of Grade or End of Course
tests. One resource, EOG/EOC Review, targets 3-8 reading and math. The Success Series is a
collection of multi-media lessons, taught by master Wake County Public School (WCPSS)
teachers, in high school mathematics, Biology, social studies, English, and Spanish. USA
Test Prep provides realistic test situations for student practice. Fiscal Implications: None
Recommendation for Action: For information only.

8. PUBLIC COMMENT - 4 P.M.

Citizens who signed up to address the board during public comment will be called on in priority order first
for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed
two minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this
public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized
at the end of the agenda for their comments.

CONSENT ITEMS

9. APPROVAL OF MEETING MINUTES

April 6, 2010-Board of Education Meeting Minutes
April 13, 2010-Facilities Committee Minutes
April 14, 2010-Policy Committee Meeting Minutes
April 20, 2010-Committee of the Whole Meeting Minutes
April 27, 2010-Special Called Board Meeting Minutes

FINANCE

10. BUDGET AMENDMENTS AND TRANSFERS, 2009-2010

To report changes in the budget resolution resulting from transactions processed during
January - March, 2010. Fiscal Implications:
Adjust State Public School Fund+ $1,400,761
Adjust Local Current Expense Fund- $8,062,242
Adjust Federal Grants Fund - State+ $311,397
Adjust Capital Outlay Fund+$12,002,865
Adjust Multiple Enterprise Fund+ $39,970
Adjust Direct Grants Fund-$5,015,262
Adjust Other Restricted Fund+$10,470,098
Net Changes + $ 11,147,587
Recommendation for Action: No action. In accordance with the Budget Resolution,
administration is reporting changes in appropriations.

11. AUTHORIZATION FORMS

These authorization forms designate the persons authorized to sign vouchers for the payment of
money on behalf of Wake County Public Schools. Fiscal Implications: These authorization forms
are required for bank records. Recommendation for Action: Approval of Authorization Forms

12. GIFTS TO THE SYSTEM

One hundred and ninety-three gifts have been donated to the Wake County Public School
System. The approximate value of the gifts is $67,899.00. Fiscal Implications: Not
applicable. Recommendation for Action: No action is required.

FACILITIES

13. SUBLEASE FOR CO-LOCATION OF COMMUNICATIONS EQUIPMENT

(WAKEFIELD HIGH)

A cellular communications company currently leases space from Board at Wakefield High for a cellular communications tower and related operating equipment, and has requested approval to sublease its leased space to a third party for co-location of additional communications equipment. Pursuant to the terms of the existing lease, terms and conditions have been reached to allow co-location. A summary of the facts of the matter, together with a copy of a proposed Resolution, is attached. Fiscal implications: Board will receive additional annual rental fees of $2,000 per month ($24,000/year) for the balance of the lease term. Recommendation for action: Board approval is requested.

14. BIDS: COMBS ELEMENTARY WINDOW REPLACEMENT

Bids were received on April 15, 2010, for the Window Replacement project at Combs
Elementary School. Staff and Gurel Architecture, Inc., recommend award of the single-prime
contract to Bell Contracting Company, Inc., in the amount of $196,400. Fiscal Implications:
Funding is available from the total budget of $67,813,687 for CIP 2006 Life-Cycle Replacement
of Building Components. Recommendation for action: Board approval is requested.

15. BIDS: BAUCOM ELEMENTARY WINDOW REPLACEMENT

Bids were received on April 15, 2010, for the Window Replacement project at Baucom
Elementary School. Staff and Gurel Architecture, Inc., recommend award of the single-prime
contract to Beau Chene Company, LLC, in the amount of $220,900. Fiscal implications:
Funding is available from the total budget of $67,813,687 for CIP 2006 Life-Cycle Replacement
of Building Components. Recommendation for action: Board approval is requested.

16. BIDS: EAST GARNER MIDDLE MODULAR ADDITION (TWO 8-CLASSROOM

UNITS)

Bids were received on April 20, 2010, for connecting and installing all services (power, water,
sewer, data, and ADA access) and interior fit-up of two eight-classroom modular units at East
Garner Middle School. The modular buildings are staged on site. Staff recommends award of
the single-prime contract to C. Blake Lewis, Inc., in the amount of $316,366. Reference the
attachment for details of the per classroom costs. Fiscal implications: Funding is available from
the total project budget of $16,935,553, all of which is from the CIP 2006 Mobile Classroom
Relocation and Leasing project. Recommendation for action: Board approval is requested.

17. CHANGE ORDER NO. CM-15: HERBERT AKINS ROAD ELEMENTARY

Board approval is requested for Change Order No. CM-15 to Clancy & Theys Construction
Company, Inc., for their Construction Management at Risk (CMAR) contract for the
construction of Herbert Akins Road Elementary. This change order, a reduction in the amount
of $270,748.90, provides final reconciliation of the remaining construction manager contingency
and architectural contingency funds. This change order will complete this contract. The final
Guaranteed Maximum Price for this contract is $18,778,791. The CMAR contracts allow for
unused construction manager contingency funds to be credited to the construction manager as
follows: 40% for meeting substantial completion; 20% for meeting final completion; and 40%
for meeting specific performance measures. This construction manager met substantial
completion, final completion, and met 95% of the performance measures. The attachments
show how the unused construction manager contingency was calculated, the process for
evaluation of their performance, and other key criteria about this contract. Fiscal implications:
Funding is available from the total project budget of $22,740,484, of which $21,844,969 is from
CIP 2006, and $895,515 from CIP 2006 Offsite (Public) Improvements. Recommendation for
action: Board approval is requested.

STUDENT ACHIEVEMENT

18. GRANT PROPOSALS

Competitive (#012810): Wachovia Wells Fargo Foundation, Community Needs Grant Program /
Individual Schools. Fiscal Implications: Any required cash and/or in-kind matching
contributions vary by grant program. Recommendation for Action: Staff is requesting Board
approval.

POLICY

19. BOARD POLICY 1800- BOARD ADVISORY COUNCILS

Revised; Second Reading
The policy change was approved at the Policy Committee meeting on April 14, 2010. The
change was reviewed at Committee of the Whole on April 20th and was also approved as a first
reading by the Board of Education. Fiscal Implications: None. Recommendation for Action:
Board approval is requested.

HUMAN RESOURCES

20. RECOMMENDATION FOR EMPLOYMENT

a. Professional
b. Support

ACTION ITEMS

STUDENT ACHIEVEMENT

21. TITLE I NO CHILD LEFT BEHIND SCHOOLS OF CHOICE

Under "No Child Left Behind" legislation, a Title I school that has not met the Adequate
Yearly Progress (AYP) goals for two consecutive years, must offer parents the option to
transfer their child to another school. The receiving school must not be in Title I School
Improvement. Fiscal Implications: Transportation costs. Recommendation for Action: Staff
recommends the Board approve the receiving schools.

POLICY

22. BOARD POLICY 1326: PUBLIC PARTICIPATION IN BOARD MEETINGS

New Policy; First Reading
On Wednesday, April 14, 2010, the Policy Committee began the work on the development of a
new policy related to public participation at Board Meetings. The Committee requested for staff
to make several changes and the policy was, again, reviewed by the Policy Committee on
Wednesday, April 28. On April 28, the Committee approved the policy and requested for this
new policy to be brought before the Board of Education for discussion and as a first reading.
Fiscal Implications: None. Recommendation for Action: Board approval is requested.

23. BOARD POLICY 6200: STUDENT ASSIGNMENT

Revised; First Reading
On Wednesday, April 28, 2010, the Policy Committee recommended changes for Policy 6200,
Student Assignment. The Committee requested that these changes be brought before the Board
of Education for discussion and as a first reading. Fiscal Implications: None. Recommendation
for Action: Board approval is requested.

CLOSED SESSION

To consider confidential personnel information protected under G.S. 143-318.11 (a)(6) and 115C-319.
To establish or give instructions concerning the Board's negotiating position related to a potential acquisition of real property, as provided in G.S. 143-318.11 (a)(5).
To consult with an attorney employed or retained by the Board in order to preserve the attorney-client privilege as provided in G.S. 143-318.11 (a)(3).

ACTION ITEMS CONT'D

HUMAN RESOURCES

24. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)

25. 2010 CAREER STATUS ELIGIBILITY

26. RECOMMENDATION FOR CONTRACT RENEWALS

27. ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.