WCPSS--Board of Education

OPEN SESSION

1. CALL TO ORDER

2. QUORUM DETERMINATION

3. PLEDGE OF ALLEGIANCE

4. INFORMATION

Chair's Comments
Superintendent's Comments

5. APPROVAL OF MEETING AGENDA

PUBLIC COMMENT - 6P.M.

Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed two minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

CONSENT ITEMS

6. APPROVAL OF MEETING MINUTES

February 15, 2011-Board of Education Meeting Minutes
April 5, 2011-Work Session Minutes

FINANCE

7. AUTHORIZATION FORMS

These authorization forms designate the persons authorized to sign vouchers for the payment of
money on behalf of Aversboro Elementary, Daniels Middle, Lead Mine Elementary, Leesville Road
Middle, Martin Middle, North Ridge Elementary, Olds Elementary, Sanderson High, Southeast
Raleigh High and West Lake Elementary. Fiscal Implications: These authorization forms are
required for bank records. Recommendation for Action: Approval of Authorization Forms

8. REPORT OF ADMINISTRATION APPROVED CONTRACTS

The attached summaries are provided as information in accordance with Board Policy 8361. The
summaries list all change orders, and contracts having a value greater than $50,000 and not over
$100,000, and purchase orders in excess of $250,000 for March 2011. Fiscal Implications: Not
applicable. Recommendation for Action: Not applicable.

9. GIFTS TO THE SYSTEM

Eighty-six gifts have been donated to the Wake County Public School System. The approximate
value of the gifts is $42,785. Fiscal Implications: Not Applicable. Recommendation for Action: No
Action is Required.

10.BUDGET AMENDMENTS AND TRANSFERS, 2010-2011

To report changes in the budget resolutions resulting from transactions processed during February,
2011. Fiscal Implications:
Adjust State Public School Fund+ $208,888
Adjust Local Current Expense Fund+ $2,807,007
Adjust Federal Grants Fund - State+ $10,298,135
Adjust Capital Outlay Fund+$92,077,729
Adjust Multiple Enterprise Fund+$27,000
Adjust Direct Grants Fund+$224,819
Adjust Other Restricted Fund+$0
Net Changes+$105,643,578
Recommendation for Action: No action. In accordance with the Budget Resolution, administration
is reporting changes in appropriations.

11. POTENTIAL CHANGES IN LOCAL EXPENDITURES 2010-2011

To report potential changes in local expenditures for 2010-2011 as of March 31, 2011. Fiscal
Implications: Potential adjustments within the local budget. Transactions transferring budget
between accounts will be reported to the Board of Education with all Budget Amendments and
Transfers quarterly. Recommendation for Action: No action. Administration is reporting potential
changes in local expenditures.

12. DISTRICT STANDARDS FOR DESKTOP AND LAPTOP COMPUTERS

The district has standardized on two brands for desktop and laptop purchases since 1997. The
current standards are Lenovo and HP. To assure that the district continues to receive the best
products to meet its needs at the most beneficial pricing, a Request for Proposal was released in
February 2011 to determine which manufacturers would be chosen to serve as the district standards
for the next four years. Proposals were submitted by Lenovo, Dell, Acer and HP. A committee was
formed consisting of members of Technology Services, Purchasing and Finance to evaluate the
proposals and determine which manufacturers would be recommended to provide desktop and
laptop equipment beginning May 2011. As a result of the committee's review, Lenovo and HP are
being recommended to continue to serve as the district standards. Lenovo and HP are the low cost
bidders for the standard workstation and laptop configurations used throughout the district. Lenovo
and HP have a proven track record within the district of providing quality products. A contract with
each manufacturer would be executed for a period of one year renewable annually for up to three
additional years. Fiscal Implications: None. Recommendation for Action: Staff is requesting Board
approval of recommended standards.

FACILITIES

13. BIDS: DILLARD DRIVE MIDDLE PARTIAL ROOF REPLACEMENT

Bids were received on February 10, 2011, for the partial roof replacement at Dillard Drive Middle
School. Staff and REI Engineers, recommend award of the single-prime contract to Owens Roofing
Inc., in the not-to-exceed amount of $582,753. The roof is still within its 20-year warranty period,
and is one of the roofs that is the subject of the lawsuit that was filed by the Board against Dow. It is
anticipated that Dow will provide a portion of the materials at a free or reduced rate. Staff will
provide an information pr�cis at the June Board meeting to indicate the actual award amount. The
original 1998 single-ply membrane roof is at the end of its useful life and is currently leaking.
Therefore, it is being replaced with a new 20-year modified bitumen roof system. Fiscal
Implications: Funding is available from the total project budget of $74,813,687 for CIP 2006 Life
Cycle Replacement of Building Components. Recommendation for Action: Board approval is
requested.

14. BIDS: CARNAGE MIDDLE HVAC REPLACEMENT

Bids were received on April 6, 2011 for the HVAC Replacement Project at Carnage Middle School.
Staff and Engineered Designs, Inc., recommend award of the single-prime contract to Bar
Construction Company, Inc., in the amount of $3,223,450. This project will replace selected heating,
ventilation, and air conditioning equipment throughout the campus plus the main electrical switch
gear. Fiscal Implications: Funding is available from the total project budget of $74,813,687 for CIP
2006 Life Cycle Replacement of Building Components. Recommendation for Action: Board
approval is requested.

STUDENT ACHIEVEMENT

15. REVISIONS OF 2010-2013 ACADEMICALLY OR INTELLECTUALLY GIFTED

PROGRAM PLAN

Article 9B (N. C. G. S. 115C-150.5) provides a state definition for Academically or Intellectually
Gifted (AIG) students and requires local education agencies (LEA) to develop three-year AIG local
plans with specific components, to be approved by local school boards and subsequently sent to the
State Board of Education and Department of Public Instruction (DPI) for review and comment.
Article 9B is the current legislation mandating identification and services for gifted education K-12
in North Carolina.
The NC AIG Program Standards (adopted by the State Board of Education, July 2009) serve as a
statewide framework and guide LEAs to develop, coordinate and implement thoughtful and
comprehensive AIG programs. Every program is to self-assess practices, policies, and procedures to
ensure that local AIG program is aligned with the AIG Program Standards help ensure that the
needs of AIG students are met and the potential of AIG students is optimally developed. Fiscal
Implications: None. Recommendation for Action: Board approval is requested

16. CONTRACT WITH EASTER SEALS UCP NORTH CAROLINA & VIRGINIA, INC.

(CHARLIE GADDY)

Easter Seals UCP NC & VA (Charlie Gaddy) provides special education and related services to
students with special needs. The Wake County Public School System (WCPSS) has contracted
with developmental day centers for over twenty years to provide special education and related
services to students with disabilities. We receive funding from The North Carolina Department
of Public Instruction for students receiving services in developmental day centers.
Fiscal Implications: The State of North Carolina provides categorical monies totaling
$9,991.00 per child, per year, for children ages three through twenty one served in
developmental day centers. In addition, each year, the state provides $50.00 per child per year
to help provide needed supplies and materials. Funding from the state in the amount of
$120,492.00 (or approved state developmental day program rate) is to be used for the cost of
these services. For each child receiving services at Easter Seals UCP NC & VA (Charlie
Gaddy), WCPSS will pay a yearly supplement of $340.00 for a total of $4,080.00. Special
Education funds will be used to pay this supplement. The total amount of the contract is
$124,572.00. Recommendation for Action: Board approval is requested.

17. CONTRACT WITH HILLTOP HOME (COMMUNITY RESIDENTIAL CENTER)

Hilltop Home, a Community Residential Center, provides special education and related services to
students with special needs. The state assists with the cost of these services by providing funding
for students served in community residential centers.
Fiscal Implications: The State of North Carolina provides categorical monies totaling $16,379.00
per child, per year, for children ages three through twenty one served in community residential
centers. In addition, each year, the state provides $50.00 per child per year for needed supplies and
materials. Funding from the state in the amount of $262,864.00 (or approved state Community
Residential rate) is to be used for these services. Recommendation for Action: Board approval is
requested.

18. CONTRACT WITH FRANKIE LEMMON SCHOOL

Frankie Lemmon School, a developmental day center, provides special education and related
services to students with special needs. The Wake County Public School System (WCPSS) has
contracted with developmental day centers for over twenty years to provide special education and
related services to students with disabilities. We receive funding from The North Carolina
Department of Public Instruction for students receiving services in developmental day centers.
Fiscal Implications: The State of North Carolina provides categorical monies totaling $9,991.00
per child, per year, for children ages three through twenty one served in developmental day centers.
In addition, each year, the state provides $50.00 per child per year to help provide needed supplies
and materials. Funding from the state in the amount of $401,640.00 (or approved state
developmental day program rate) is to be used to pay the cost of these services. For each child
receiving services at Frankie Lemmon School, WCPSS will pay a yearly supplement of $340.00 for a
total of $13,600.00. Special Education funds will be used to pay this supplement. The total amount
of the contract is $415,240.00. Recommendation for Action: Board approval is requested.

19. CONTRACT WITH LEARNING TOGETHER, INC.

Learning Together Inc., a development day center, provides special education and related
services to students with special needs. The Wake County Public School System (WCPSS) has
contracted with developmental day centers for over twenty years to provide special education
and related services to students with disabilities. We receive funding from The North Carolina
Department of Public Instruction for students receiving services in developmental day centers.
Fiscal Implications: The State of North Carolina provides categorical monies totaling
$9,991.00 per child, per year, for children ages three through twenty one served in
developmental day centers. In addition, each year, the state provides $50.00 per child to help
provide needed supplies and materials. Funding from the state in the amount of $793,239.00 (or
approved state developmental day program rate) is to be used for the cost of these services. For
each child receiving services at Learning Together, Inc., WCPSS will pay a yearly supplement of
$340.00 for a total of $26,860.00. Special Education funds will be used to pay this supplement.
The total amount of the contract is $820,099.00. Recommendation for Action: Board approval is
requested.

20. CONTRACT WITH TLC OPERATIONS, INC. (COMMUNITY RESIDENTIAL

CENTER)

The Tammy Lynn Center, a Community Residential Center, provides special education and
related services to students with special needs. The state assists with the cost of these services by
providing funding for students served in community residential centers.
Fiscal Implications: The State of North Carolina provides categorical monies totaling
$16,379.00 per child, per year, for children ages three through twenty one served in community
residential centers. In addition, each year the state provides $50.00 per child per year for needed
supplies and materials. Total contract amount is $213,577.00. Funding from the state in the
amount of $213,577.00 (or approved state Community Residential rate) is to be used for this
contract. Recommendation for Action: Board approval requested.

21. PUBLIC CONSULTING GROUP, INC., MEDICAID BILLING SERVICES

The Wake County Public School System (WCPSS) has contracted with Public Consulting Group,
Inc. (PCG) for the past thirteen years for the provision of Medicaid-billing process compliant
with federal and state requirements. PCG works with the WCPSS staff and the state Medicaid
billing agency to develop forms and reporting format, and provides training for staff. PCG will
submit quarterly invoices for payment of their $125,000 fees for Medicaid Administration and
15% of second portion of said fees for "Fee for Service," not to exceed $60,000.
Fiscal Implications: Contract totals $125,000 and $60,000 and will be funded by Medicaid
revenues. Recommendation for Action: Staff is requesting Board approval.

22. CONTRACT WITH WHITE PLAINS CHILDREN'S CENTER

White Plains, a developmental day center, provides special education and related services to students
with special needs. The Wake County Public School System (WCPSS) has contracted with
developmental day centers for over twenty years to provide special education and related services to
students with disabilities. We receive funding from The North Carolina Department of Public
Instruction for students receiving services in developmental day centers. Fiscal Implications: The
State of North Carolina provides categorical monies totaling $9,991.00 per child, per year, for
children ages three through twenty one served in developmental day centers. In addition, each year,
the state provides $50.00 per child to help provide needed supplies and materials. Funding from the
state in the amount of $170,697.00 (or approved state developmental day program rate) is to be used
for these services. For each child receiving services at White Plains Children's Center, WCPSS will
pay a yearly supplement of $340.00 for a total of $5,780.00. Special Education funds will be used to
pay this supplement. The total amount of the contract is $176,477.00. Recommendation for
Action: Board approval is requested.

23. TITLE I SUPPLEMENTAL EDUCATIONAL SERVICES: AFTER SCHOOL

PROGRAMS, INC. AND ONE ON ONE LEARNING

Under No Child Left Behind, a Title I school that has not met Adequate Yearly Progress (AYP)
goals for three consecutive years must offer Supplemental Educational Services (SES) for all eligible
students. Students are eligible if they qualify for free/reduced lunch. These services must be
offered by a provider that is approved by the Department of Public Instruction. Parents select the
provider from the approved list. SES must be offered at Aversboro, Barwell, Brentwood, Conn,
Creech, Fox, Lynn, Poe, Wendell and Zebulon Elementary. Fiscal Implications: The state
approved maximum allocation per student is $1,360.00. The total amended cost to the following
providers, for 174 students is $236,640.00: After School Programs, Inc., $102,000.00 and One on
One Learning, $134,640.00. Recommendation for Action: Staff requests Board approval.

24. GRANT PROPOSALS

Entitlement (#012811): PRC 017 - US Department of Education, NC Department of Public Instruction, Career and Technical Education Program Improvement / Central Services.
Entitlement (#012911): PRC 050 - US Department of Education, NC Department of Public Instruction, Title I Low Income / Central Services.
Competitive (#013011): Wake County Smart Start-More at Four, Pre-Kindergarten / Central Services.
Entitlement (#013111): PRC 103 - US Department of Education, NC Department of Public Instruction, Improving Teacher Quality / Central Services.
Entitlement (#013211): PRC 104 US Department of Education, NC Department of Public Instruction, Language Acquisition Grant / Central Services.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by grant program. Recommendation for Action: Staff is requesting Board approval.

25. NEW POLICY 8440: GRANTS

Second Reading.
A new policy was developed in response to those grant programs which occur between available opportunities to submit for Board review. The new policy was approved at the April 15, 2011 Board Meeting. Fiscal Implications: vary by grant program. Recommendation for Action: Staff is requesting Board approval.

26. MEMORANDUM OF AGREEMENT BETWEEN WAKE COUNTY PUBIC SCHOOL

SYSTEM AND NORTH CAROLINA STATE UNIVERSITY

MEMORANDUM OF UNDERSTANDING BETWEEN WAKE COUNTY PUBLIC

SCHOOL SYSTEM AND NORTH CAROLINA NEW SCHOOLS PROJECT

The attached MOA is an agreement between WCPSS and N.C. State University outlining each
entities area of responsibility. Also attached is the MOU between WCPSS and North Carolina New
Schools Project. Fiscal Implications: Refer to agreements. Recommendation for Action: Staff is
requesting Board approval.

HUMAN RESOURCES

27. RECOMMENDATION FOR EMPLOYMENT

1. Professional
2. Support
3. Contract Central Services Administrator

28. REQUEST FOR LEAVE(S)

29. CRIMINAL RECORD CHECKS CONTRACT

In order to facilitate a safe learning and working environment for students and employees, the
Human Resources Department runs criminal record checks on employment applicants in
accordance with the rules and regulations of the Fair Credit Reporting Act. The Human Resources
Department also manages the Volunteer Services System. Thus, criminal record checks will be run
on volunteer applicants in the school system. Fiscal Implications: $200,000.00 from contract
services budget. Budget is available. Recommendation for Action: Board approval is requested.

BOARD

30. REVISED MISSION, VISION, AND CORE BELIEFS STATEMENTS

On February 25, 2011, the Board of Education agreed to revisions in the district's mission,
vision and core beliefs statements. These revised statements were formally adopted on March 1,
2011. The Superintendent presented minor revisions to the Board on April 26, 2011. Fiscal
Implications: None. Recommendation for Action: Staff recommends Board approval.

31. APPOINTMENT TO WAKE TECHNICAL COMMUNITY COLLEGE BOARD OF

TRUSTEES

In accordance with NC General Statue 115D-12, the Board of Education appoints four of the
trustees on the Wake Technical Community College Board of Trustees. Terms are for four years
and are staggered. The term for Sheila Ogle will expire on June 30, 2011. Attached is a
spreadsheet showing the current appointees of the Board of Education as well as a biographical
profile of Sheila Ogle, who is being considered for reappointment by the Board. Fiscal
Implications: None. Recommendation for Action: Presented for reappointment by the Board of
Education.

32. BOARD ADVISORY COUNCIL NOMINATIONS

This represents new nominations to the Board Advisory Councils. The nomination
forms are attached for the Board's review and consideration. Fiscal Implications:
None. Recommendation for Action: Board approval is requested.

ACTION ITEMS

FINANCE

33. ONE TIME BONUS FOR SCHOOL BASED TEACHERS

In February 2011, the Wake County Public School System received one-time revenue of $2.8 Million
from a fine issued by the Wake County Court System. This revenue is one-time, and should not be
used to support recurring obligations. It is proposed to use this funding to provide a one-time
bonus to all school based teachers. The bonus will be paid to all school based certified staff below
the level of principal and assistant principal, who are employees of record on May 4, 2011. The
gross amount of the bonus is to be $500.00, with a pro-rata bonus paid to qualifying staff that are
not full time. Fiscal Implications: Payment of the proposed bonus will require an estimated $6.2
Million. Savings from the current year budget will be combined with the one-time revenue received
from the Wake County Court System to fund the bonus. Recommendation for Action: Board
approval is requested.

34. APPROVAL OF THE BOARD OF EDUCATION'S PROPOSED BUDGET, 2011-2012

The Superintendent's Proposed Budget for 2011-12 was presented to the Board on March 15, 2011.
Subsequent to this, the Board has held a Public Hearing on the Budget, asked questions and received
staff responses on the Budget, and conducted two work-sessions to discuss potential changes to the
Proposed Budget. The Board must submit its Proposed Budget for 2011-12 to the Wake County
Board of Commissioners no later than May 15, 2011. Fiscal Implications: The Board of Education's
Proposed Budget for fiscal 2011-2012 requests flat funding from Wake County. With cost increases
associated with growth in total enrollment, and operating costs associated with the opening of two
additional schools, per pupil funding from the county appropriation will decline for a third
consecutive year. Recommendation for Action: Board of Education's approval of the Proposed
Budget including a budget request from the County Commissioners for 2011-12 of $313.5 Million.

FACILITIES

35.UNDER-UTILIZED YEAR-ROUND SCHOOLS

Staff presented information on fourteen elementary and middle year-round schools whose capacity
utilization will be below 100% for the 2011-12 school year used on projected enrollment at the
Board Work Session May 3, 2011. Under enrolled multi-track year-round schools have a greater
challenge to efficiently use their resources as they serve students spread across four sparsely
populated tracks.
The schools recommended to change from multi-track to single-track for the 2011-12 school year
will be determined at the Board Work Session. Fiscal Implications: TBD. Recommendation for
Action: Staff is presenting for Board approval.

STUDENT ACHIEVEMENT

36. 2012-2013 INSTRUCTIONAL CALENDARS (TRADITIONAL, YEAR-ROUND, AND

MODIFIED)

The traditional, year-round, and modified instructional calendars contain 180 student days and
meet all requirements of the calendar law. Fiscal Implications: There are no fiscal
implications. Recommendation for Action: This item is presented for action.

37. TITLE I NO CHILD LEFT BEHIND SCHOOLS OF CHOICE

Under No Child Left Behind legislation, a Title I school that has not met the Adequate Yearly
Progress (AYP) goals for two consecutive years, must offer parents the option to transfer their
child to another school. The receiving school must not be in Title I School Improvement.
Fiscal Implications: Transportation costs. Recommendation for Action: Staff recommends
the Board approve the receiving schools.

38. PUBLIC CONSULTING GROUP, INC.

The Wake County Public School System (WCPSS) has contracted with Public Consulting
Group, Inc. (PCG) to address electronic format to develop, enter, and monitor IEP, PEP, LEP
Plans, 504, and SST. Fiscal Implications: Funding for each component is assigned to the
related department total amount $1,090,000.00. Recommendation for Action: Staff is
requesting Board approval.

POLICY

39. BOARD POLICY 2313/3013/4013- EMPLOYEE ACCEPTABLE USE OF ELECTRONIC

RESOURCES

Revised: First Reading
These revisions to this policy were reviewed by the Superintendent's Leadership Team on 4/4/11.
This same information was presented at the Board Work Session on 5/3/11. Fiscal Implications:
None. Recommendation for Action: Board approval is requested.

40. REVISIONS/AMENDMENTS TO POLICIES RELATED TO SPECIFIC POLICIES

WITHIN THE 6000 SERIES BOARD POLICIES 6300, 6400,6410, 6420, 6424, 6425,

6426, 6427, 6429, 6440, 6445, 6447, 6450, 6500, 6530, AND 6536

Revised; First Reading
6405 New, First Reading
The proposal to amend/revise current Code of Student Conduct, Discipline, and Due Process
policies was brought to the Board September 7, 2011. We understand out-of-school suspensions
can play an important role in helping keep schools safe and orderly. However, suspensions can
have a profound negative impact on students. Proposed policy revisions will eliminate mandatory
suspensions, except where required by law; should reduce the frequency and length of suspensions
in general; all with the goal of keeping students in school, improving academic performance, and
increasing graduation rates. Additionally, these changes will provide principals with the tools they
need to keep schools safe and to administer discipline fairly and consistently. These proposed
revisions were presented for discussion/feedback to the Professional Learning Team: Alternative
to Suspensions, Superintendent Leadership Team, and Division of Principals and Assistant
Principals. All revisions were reviewed and approved by Ann Majestic, Tharrington Smith. Fiscal
Implications: One time translation services fee, conversation of database fee, and potential cost for
administrative training. Recommendation for Action: Staff is requesting Board approval for First
Reading.

41. REVISION TO BOARD POLICY 1800: BOARD ADVISORY COUNCILS

First Reading.
The Board discussed the recommended changes at the May 3 Board of Education Work
Session. The Board of Education is currently considering a redistricting plan. The changes in
Policy 1800, Board Advisory Councils, will make it mandatory for members of each Council to
reside within the voting area. Fiscal Implications: None. Recommendation for Action: Board
approval is requested.

CLOSED SESSION

To consider confidential personnel information protected under G.S. 143-318.11 (a) (6) and 115C-319.
To establish or give instructions concerning the Board's negotiating position related to a potential acquisition of real property, as provided in G.S. 143-318.11 (a)(5).

ACTION ITEMS CONT'D

HUMAN RESOURCES

42. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)

43. ADMINISTRATIVE TRANSFER(S)

44. RECOMMENDATION FOR CONTRACT RENEWALS/NEW CONTRACTS

45. 2011 CAREER STATUS ELIGIBILITY LIST

46. SPECIFIC LISTED ASSISTANT PRINCIPALS/ELIMINATION OF MONTHS OF

EMPLOYMENT (REDUCTION IN FORCE)

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.