OPEN SESSION
CALL TO ORDER - 4 p.m.QUORUM DETERMINATION
PLEDGE OF ALLEGIANCE
INFORMATION
Chair's CommentsSuperintendent's Report
PUBLIC COMMENT
Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.RECOGNITION
1.RECOGNITION OF SCHOOLS THAT WON AWARDS AT THE MAGNET SCHOOLS OF AMERICA (MSA) CONFERENCE. ALSO RECOGNITION OF WCPSS STUDENT WHO WON MSA NATIONAL POSTER CONTEST
The Magnet Schools of America (MSA) recognizes schools across the nation each year based on the schools' achievements through the implementation of their individual magnet programs. This year several Wake County Schools were recognized at the MSA Annual Conference for awards of excellence and distinction. In addition, a WCPSS student won the national poster contest sponsored by MSA for middle schools students. Fiscal Implications: None. Recommendation for Action: Recognition only.2.SPOTLIGHT ON STUDENTS
Twenty-one students will be recognized as Spotlight on Student award winners. Fiscal Implications: There are no fiscal implications. Recommendation for Action: Recognition.APPROVAL OF MEETING AGENDA
CONSENT ITEMS
APPROVAL OF MEETING MINUTES
February 8, 2006 - Instructional Program Committee MinutesMarch 14, 2006 - Finance Committee Minutes
April 12, 2006 - Human Resources Committee Minutes
April 13, 2006 - Closed Session Minutes
April 18, 2006 - Committee of the Whole Minutes
April 18, 2006 - Board Meeting Minutes
FINANCE
1.BUDGET AMENDMENTS AND TRANSFERS, 2005-2006
To report changes in the budget resolution resulting from transactions processed duringJanuary - March, 2006.
Fiscal Implications:
Adjust State Public School Fund+ $1,913,368
Adjust Local Current Expense Fund+ $8,042,051
Adjust Federal Programs Fund+ $ 603,450
Adjust Capital Outlay Fund+$ 29,527,189
Adjust Multiple Enterprise Fund- $ 100,400
Net Changes+ $ 39,985,658
Recommendation for Action: No action. In accordance with the Budget Resolution, administration is reporting changes in appropriations.
2.AUTHORIZATION FORMS
These authorization forms designate the persons authorized to sign vouchers for the payment of money on behalf of Wake Forest Rolesville Middle. Fiscal Implications: These authorization forms are required for bank records. Recommendation for Action: Approval of Authorization Forms.FACILITIES
1.BIDS: MODULAR AT CARNAGE MIDDLE
Bids were received on April 18, 2006, for the site set-up of one four-classroom modular complex for Carnage Middle. Staff and Gurel Architecture, PA, recommend award of the single-prime contract to Beau Chene Company in the amount of $107,800. Fiscal Implications: Funding is available in the project budget of $4,635,000 for the leasing and set-up of one hundred and three (103) mobile/modular classroom units, which are part of the $5,385,000 Crowding Solution Budget for 2006. Recommendation for Action: Board approval is requested.2.BIDS: MODULAR AT HOLLY RIDGE MIDDLE
Bids were received on April 13, 2006, for the site set-up of one six-classroom modular complex for Holly Ridge Middle. Staff and Rotman Architecture, PA, recommend award of the single-prime contract to C. Blake Lewis Construction in the amount of $108,895. Fiscal Implications: Funding is available in the project budget of $4,635,000, for the leasing and set-up of one hundred and three (103) mobile/modular classroom units, which are part of the $5,385,000 Crowding Solution Budget for 2006. Recommendation for Action: Board approval is requested.3.SETTLEMENT AGREEMENT - BALLENTINE AND HOLLY RIDGE ELEMENTARY
Board attorneys have negotiated settlement of a claim at Ballentine and Holly Ridge Elementary Schools. Attached is a proposed settlement agreement between Doggett Architects, Inc., The John R. McAdams Company, and the Board. The dispute arose out of design and engineering services provided by Doggett and McAdams on the Ballentine Elementary project, and design services provided by Doggett on the Holly Ridge Elementary project. If the agreement is approved, McAdams's insurance carrier will pay the Board $107,000 for damages incurred by the Board at Ballentine. The agreement also authorizes final payment to Doggett for the Holly Ridge and Ballentine Elementary projects in the amount of $12,600. Fiscal Implications: Settlement funds will be reallocated to other PLAN 2000 needs. Recommendation for Action: Board approval is requested.4.CHANGE ORDER NO. GC-02: WAKELON ELEMENTARY
Board approval is requested for Change order No. GC-02 to Clancy & Theys Construction Company for their Construction Management at Risk contract for construction of the new Wakelon Elementary in Zebulon. This change order, in the amount of $4,196,194 is to establish a guaranteed maximum price (GMP) for time sensitive packages, which are part of the 34 construction packages for this project. A list of the bid packages is attached. The GMP to date including this one is $15,328,279. A change order will be brought to the May 16, 2006, Board meeting to establish the final GMP for the total elementary school project. Fiscal Implications: The total proposed project budget is $21,550,638, of which $14,983,080 is currently available from the PLAN 2004 School Building Program. An estimated future reallocation of $6,567,558 from PLAN 2004 Program Contingency may be required because of escalating construction costs. The Town of Zebulon will reimburse for part of the entrance road. The amount is yet to be determined. Recommendation for Action: Board approval is requested.5.CHANGE ORDER NO. CM-02: HOLLY GROVE ELEMENTARY (PERMANENT SITE)
Board approval is requested for Change Order No. CM-02 to Clancy & Theys Construction Company for their Construction Management at Risk contract for construction of the new Holly Grove Elementary in Holly Springs. This change order, in the amount of $7,125,174 is to establish a guaranteed maximum price (GMP) for the last of the work packages needed to accomplish the construction of this project. A list of the bid packages is attached. The total of all GMPs is $16,399,729. Fiscal Implications: The total proposed project budget is $19,866,068, of which $14,983,080 is currently available from the PLAN 2004 School Building Program. A future reallocation of $4,882,988 is required from PLAN 2004 Program Contingency, because of escalating construction costs; this reallocation will be presented at the May 16, 2006, Board meeting. Recommendation for Action: Board approval is requested.HUMAN RESOURCES
1.RECOMMENDATIONS FOR EMPLOYMENT
a.Professionalb.Support
2.REQUEST(S) FOR LEAVE
COMMITTEE CHAIRS' REPORTS
ACTION ITEMS
FINANCE
1.APPROVAL OF BOARD OF EDUCATION'S PLAN FOR STUDENT SUCCESS, 2006-2007
To approve the Board of Education's Plan for Student Success for 2006-2007. Fiscal Implications: The Board of Education's Plan for Student Success for fiscal year 2006-2007 will be delivered to the County Commissioners on May 15, 2006. Also, included are Projections for 2007-2008 and 2008-2009. Recommendation for Action: Board of Education's approval of the Plan for Student Success including a budget request from the County Commissioners for 2006-2007. This amount is shown on the attached sheet.FACILITIES
1.DESIGN CONSULTANT AGREEMENT: WAKEFIELD HIGH 9TH GRADE CENTER
The 2007 Crowding Solution includes the Wakefield High 9th Grade Center, which will be located in a leased grocery building in Wake Forest. Negotiations have been completed with Schenkel Shultz Architecture for the conversion. The form of agreement is the standard form approved by the board attorney. Fiscal Implications: Funding is available from the total project budget of $7,896,677, as provided in the 2007 Crowding Solution. The total project budget includes proposed compensation for the design consultant of $450,900. Recommendation for Action: Board approval is requested.INFORMATION
FINANCE
1.POTENTIAL CHANGES IN LOCAL EXPENDITURES FOR 2005-2006
To report potential changes in local expenditures for 2005-2006 as of March 31, 2006. Fiscal Implications: Potential adjustments within the local budget. Transactions transferring budget between accounts will be reported to the Board of Education with all Budget Amendments and Transfers quarterly. Recommendation for Action: No action. Administration is reporting potential changes in local expenditures.2.PURCHASE OF SUN FIRE E25K SERVER
WCPSS serves as our own data center for the eSIS application and hosts the associated WCPSS-specific applications (such as eMARC and SAM) that interface with the eSIS database. The number and complexity of such applications and the user base requiring access have increased at an unanticipated rate making it necessary to rethink original projections and plans to accommodate them. The current Sun F12K Server has reached its capacity. Previously planned upgrades (which were projected in the Technology Services Division budget) would only provide short-term relief under current conditions. A longer-term strategy of trading in the existing F12K Server and purchasing an E25K Server will provide a solution to our anticipated data processing and storage needs for student information over the next three years. The solution includes hardware, system software, support and professional services necessary to outfit the data center. Total purchase price, inclusive of taxes, is $788,974.13. Fiscal Implications: Total amount of purchase is $788,974.13. The bulk amount of the purchase price will be covered through the Technology Services 2005-06 operating budget since this purchase replaces previously planned activities related to upgrades for the eSIS environment. The remaining balance of the purchase will be covered by state technology funds. Recommendation for Action: Presented as an information item only.3.PURCHASE OF ADDITIONAL ORACLE LICENSES
Additional Oracle processor licenses are necessary to validate WCPSS serving as our own data center for the eSIS application and to enable continuing robust functioning of related applications (such as eMARC and StARS). The additional management tools licenses will allow for increased capabilities for fraud monitoring and security features as well as the expanding needs as we migrate to Oracle 11i. Included with the purchase of the perpetual software licenses is product update and support coverage for each license. Coverage consists of updates and patches as well as telephone and other support services. One-time license fees total $779,280 and are due upon purchase. Product update and support coverage totals $171,441.60 which will be billed quarterly in arrears. The first quarterly invoice for support will not be received until July 2006 thus no funds are required this fiscal year for this item. Total amount for support coverage is included in the anticipated 2006-07 Technology Services operating budget. Fiscal Implications: Total amount of purchase is $950,721.60. Funding for licenses is available in the Technology Services 2005-06 operating budget. Funding for the support coverage is planned for and included in the 2006-07 Technology Services operating budget request. Recommendation for Action: Presented as an information item only.INSTRUCTIONAL PROGRAM
1.SCHOOL IMPROVEMENT PLANS AND SCHOOL WAIVERS
·Board Members can access School Improvement Plans online. Instructions for accessing plans online are attached. Paper copies are also available in the Board Library.·The six (6) schools that opened during the 2005-06 school year recently completed School Improvement Plans including waivers. The six schools are Cedar Fork Elementary, Forest Pines Elementary, Harris Creek Elementary, Wakelon Elementary, River Oaks Middle, and East Wake School of Health Science.
·Eight (8) schools opening during the 2006-07 school year requested a waiver to be utilized at the beginning of the school year. These schools include Barwell Road Elementary, Carpenter Elementary, Brier Creek Elementary, River Bend Elementary, Holly Grove Elementary, Panther Creek High School, Holly Springs High School, and East Wake School of Integrated Technology.
·In addition, several schools submitted a waiver related to class size not included in their initial plan.
·One waiver submitted by high schools in 2005-06 was approved for one year only, requiring approval for continuation.
·Copies of waivers requiring Board approval are attached.
Fiscal Implications: None. Recommendation for Action: Presented for information at this meeting. Staff will present School Improvement Plans and Waivers for Board approval at the May 16 meeting.
CLOSED SESSION
lTo consider confidential personnel information protected under G.S. 115C-319.ACTION ITEMS (cont'd.)
HUMAN RESOURCES
1.RECOMMENDATION(S) FOR ADMINISTRATIVE APPOINTMENT
ADJOURNMENT
Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.