WCPSS--Board of Education

OPEN SESSION

1. CALL TO ORDER

2. QUORUM DETERMINATION

3.PLEDGE OF ALLEGIANCE

4.INFORMATION

Chair's Comments
Superintendent's Comments
Board Members' Comments

5. APPROVAL OF MEETING AGENDA

PUBLIC COMMENT - 6 P.M.

Citizens who sign up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

CONSENT ITEMS

FINANCE

6. AUDIT COMMITTEE / SELECTION OF AUDIT COMMITTEE MEMBERS

In 2006-2007, the Board of Education established an Audit Committee to assist in the
selection process of an independent audit firm and to review the annual financial audit
including the audit findings and recommendations. Policy 8810 establishes criteria for the
selection of the Committee members and the term of service. The Board received a list of
nominees for the Committee and reviewed the candidates in preparation for the selection of
the members. Fiscal Implications: None. Savings: N/A. Recommendation for Action:
Selection of new Audit Committee members by the Board of Education.

FACILITIES

7. BIDS: PRINT SHOP RENOVATIONS

Bids were received on April 5, 2012 for the renovations necessitated by the relocation of the
Print Shop from the Noble Road site to Rock Quarry Road. Staff and Gurel Architecture,
Inc., recommend award of the single-prime contract to W. C. Construction Company, LLC,
in the amount of $392,723. Fiscal Implications: Funding is available from the 2011-2012
operating budget. Savings: Not applicable. Recommendation for Action: Board approval is
requested.

8. BIDS: CUSTODIAL SERVICES DEPARTMENT SERVICE AGREEMENTS

Bids were received on March 15, 2012 for contract custodial services at 10 schools. A Service
Agreement (SA) is for services other than construction or repair. The total award of these
contracts is $580,881.61. Staff recommends award of the two contracts identified on the
attachment with a term of July 1, 2012 to June 30, 2013. Savings: None. Fiscal Implications:
Funding is included in the 2012-2013 budget request. Recommendation for Action: Board
approval is requested.

9. MASTER JOB ORDER CONTRACT FOR MOVING SERVICES

Bids were received on April 10, 2012 for furniture moving services at various schools
involved in the building program. Staff recommends award of Master Job Order Contracts
to the four lowest and most responsible bidders: All American Relocation, Inc., B. Cameron
& Cameron, Inc., Hilldrup Companies, Inc., and McCollister's Transportation Systems, Inc.
The selected firms will execute the attached standard form of agreement. These agreements
are for work from May 1, 2012 through April 30, 2014. Fiscal Implications: The actual fee
will be calculated for individual projects using the bid unit prices, and funded by the specific
project needing the services. Savings: Not Applicable. Recommendation for Action: Board
approval is requested.

SCHOOL PERFORMANCE

10. MILLBROOK HIGH SCHOOL TRIP TO SPAIN

Students will have an opportunity to assess the culture of Spain during an eleven day
educational learning trip.
Participants will be students who are taking Spanish or who have taken Spanish within the last year, four parent chaperones, three MHS staff (Grundstein, Hernandez, Drew), and one tour guide.
Students will engage in conversations, experience a wide range of artistic traditions, unique cuisine, and through first-hand experience have an understanding/appreciation for the values and culture of an international community.
Students will not miss any instructional time; trip will take place during Spring Break of 2013. The group will depart RDU on March 28, 2013 to Malaga, Spain and while there tour Granada, Seville, Cordoba, Madrid, and Barcelona before returning home on April 7, 2013.
Fiscal Implications: Cost is approximately $3,300 per student, and includes all transportation, accommodations, two meals a day during the trip, all scheduled activities and excursions, and insurance coverage. Trip is considered optional; students will be charged for the cost of the trip. Savings: N/A. Recommendation for Action: Board approval is requested.

TRANSFORMATION

11. GRANT PROPOSALS

Competitive (#19812): Evan-Moor Educational Publishers, Principal Appreciation Grant Program / Individual Schools.
Competitive (#19912): First Book, First Book Grant Program / Individual Schools.
Competitive (#20012): North Carolina Tobacco Trust Fund Commission, Agricultural Education Program Improvement Grant / Individual Schools.
Competitive (#20112): Project Learning Tree� (PLT), American Forest Foundation Grant Program / Individual Schools.
Competitive (#20212): Goldenrod Research Corporation, Youth Touch Grant / Individual Schools.
Competitive (#20312): US Department of Education, Elementary and Secondary School Counseling Programs Grant / Central Services.
Competitive (#20412): State Farm, State Farm Youth Advisory Service-Learning Projects / Individual Schools.
Competitive (#20512): Samsung, Samsung 2012 Grant Program / Individual Schools.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by grant program. Savings: Grant funding supplements existing resources. Recommendation for Action: Board approval is requested.

12. BOARD POLICY 6203: TRANSFER OF SCHOOL ASSIGNMENT

Revised; Second Reading
Board Policy 6203 was last revised in 2010. Since that time the school district has
implemented a new Proximity Choice Selection Plan. The Board of Education discussed
Policy 6203 in a work session held on Tuesday, March 27, 2012 and approved First Reading
at its Board Meeting on March 27, 2012 with the Board referring the policy to the Policy
Committee.
The Policy Committee meet on Wednesday, April 18th, and proposes the attached changes to
the policy. Fiscal Implications: None at this time. Savings: N/A. Recommendation for
Action: Board approval is requested.

HUMAN RESOURCES

13. RECOMMENDATION FOR EMPLOYMENT

A. Professional
B. Support

14. REQUEST FOR LEAVE(S)

ACTION ITEMS

FACILITIES

15. NAMING OF LEESVILLE ROAD HIGH SCHOOL EAST BUILDING FOR RICHARD J.

MURPHY

The Leesville High School Parent Teacher Student Association, the Pride Athletic Club, and
the school staff request that the East Building, constructed in 2003, be named in honor of
former principal Richard J. Murphy. Mr. Murphy served the Raleigh City School System and
the Wake County Public School System for thirty-six years as a teacher, administrator, and
educator. He was selected as principal of the new Leesville Road High when it opened in
1993 and served with distinction there until 2004. More detailed information is provided in
the attached letter. In accordance with Board of Education policy 2571, it is appropriate to
name the Leesville Road High East Building in honor of Richard J. Murphy, in recognition of
his long and dedicated leadership and public service. Fiscal Implications: The cost of any
plaque or sign will be funded from private sources. Savings: Not applicable.
Recommendation for Action: Board approval is requested.

TRANSFORMATION

16. PROPOSED CAREER AND TECHNICAL EDUCATION (CTE) HIGH

SCHOOL

Staff proposes the establishment of a high school partnership between the Wake County
Public School System (WCPSS) and Wake Tech Community College (WTCC) to offer
students dual enrollment opportunities in technical programs that lead to a Career and College
Promise certificate or diploma. Fiscal Implications: Initial funding has been set aside in the
2012-2013 budget. Savings: N/A. Recommendation for Action: Approval from the Board
of Education to plan for and establish a CTE High School for the 2014-2015 school year.

17. STUDENT ASSIGNMENT PLAN STAFF RECOMMENDATIONS FOR PLAN

MODIFICATION

Based on review of results from the choice selection rounds and an analysis of
transportation for students in pre-assigned feeder patterns, staff will bring a
recommendation on whether to provide transportation for students pre-assigned who lost
transportation with that pre-assignment, and a recommendation on whether to delay the
opening of Abbotts or Richland Creek . Fiscal Implications: None. Savings: N/A.
Recommendation for Action: Board approval is requested.

BOARD

18. SEEK CHANGE IN LOCAL LEGISLATION TO CHANGE THE TIMING OF

THE ORGANIZATIONAL MEETING

At its January 10th work session, the Board agreed to pursue a change in local legislation to
shift the Board's organizational meeting so that it aligns with the board election cycle. The
chair and board attorney have learned that the Board needs to take formal action at its regular
meeting to ask the local delegation to introduce the necessary legislation.
By way of background, the original legislation that merged the two school systems, Chapter
717 of the 1975 Session Laws, did not specify the timing of the organizational meeting. As a
result of the general statute originally applied, i.e., "no later than 60 days after the swearing in
of members following election or appointment and as often thereafter as the board shall
determine appropriate." In 1984, an amendment to the local legislation was passed, Chapter
952 of the 1983 Session Laws, that inserted new language that set the time of the
organizational meeting as "In June of July of each year." Fiscal Implications: None.
Savings: N/A. Recommendation for Action: The Board will need to decide whether it
seeks to revert to the general statute or propose a specific time for the organizational
meeting, e.g., the first meeting of the board in December of each year.

CLOSED SESSION

To consider confidential personnel information protected under G.S. 143-318.11 (a) (6) and 115C-319.
To consider confidential student information protected under G.S. 115C-402 and the Family Educational and Privacy Rights Act, 20 U.S.C. 1232g.
To consult with an attorney employed or retained by the Board in order to preserve the attorney-client privilege as provided in G.S. 143-318.11 (a)(3).
To establish or give instructions concerning the Board's negotiating position related to a potential acquisition of real property, as provided in G.S. 143-318.11 (a)(5).

ACTION ITEMS CONT'D

HUMAN RESOURCES

19. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)

20. RECOMMENDATION FOR ADMINISTRATIVE TRANSFER(S)

ADJOURNMENT

Meetings will be held at Crossroads I, 5625 Dillard Drive, Cary, NC 27518 unless otherwise indicated.