WCPSS--Board of Education

OPEN SESSION

CALL TO ORDER - 3 P.M.

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chair's Comments
Superintendents Comments

APPROVAL OF MEETING AGENDA

RECOGNITION

1. RECOGNITION OF THE WINTER SPORTS SEASON ATHLETIC STATE

CHAMPIONS

The North Carolina High School Athletic Association (NCHSAA) recognizes athletic
accomplishments by providing state championships in 22 sports throughout the school
year. Several other areas of sport competition also award state championships. The
winter sports season is complete, and Wake County schools have received the
following state championships. They are:
Cary High School Boys' Wrestling team won the Individual and Team NCHSAA State Championships.
Southeast Raleigh High School Boys' Indoor Track team won the NCHSAA State Championships.
Panther Creek High School Girls' Gymnastic team won the State Championship.
Resolutions for each school recognizing these accomplishments will be presented to the head coaches for each of the respective teams. Fiscal Implications: None. Recommendation for Action: For recognition only.

INFORMATION ITEMS

1. THE CURRICULUM MANAGEMENT AUDIT QUARTERLY REPORT

The Curriculum Management Audit report was presented to the Board by lead auditor,
Dr. Roseanne Stripling on September 4, 2007. The first of regular quarterly report was
presented to the Board on April 8, 2008. The report provided an overview of how the
work of the implementation of the action steps has been mapped over seventeen quarters.
Seven quarters of work has been done so far. The April quarterly report will highlight
the accomplishments since the October, 2008 Quarterly Report and the Superintendent's
Mid-Year report. Fiscal Implications: None. Recommendation for Action: None.

2. THE SUCCESS SERIES

The Success Series is a collection of multi-media lessons, taught by master Wake County
Public School (WCPSS) teachers, in high school mathematics, Biology, social studies. The
latest additions to the Success Series are English I, and Spanish I. Students can access the
Success Series through our web site.
Fiscal Implications: None. Recommendation for Action: For information only.

PUBLIC COMMENT - 4 P.M.

Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

CONSENT ITEMS

APPROVAL OF MEETING MINUTES

March 10, 2009-Policy Committee Meeting Minutes
March 24, 2009-Facilities and Operations Committee Meeting Minutes
March 24, 2009-Student Achievement Committee Meeting Minutes
March 24, 2009-Board of Education Work Session Minutes
March 31, 2009-Committee of the Whole Minutes
March 31, 2009-Board of Education Meeting Minutes
March 31, 2009-Closed Session Meeting Minutes

FINANCE

1. REPORT OF ADMINISTRATION APPROVED CONTRACTS

The attached summaries are provided as information in accordance with Board Policy
8361. The summaries list all change orders, and contracts having a value greater than
$50,000 and not over $100,000, and purchase orders in excess of $250,000 for March

2009.Fiscal Implications: Not applicable. Recommendation for Action: Not applicable

2. GIFTS TO THE SYSTEM

One-hundred and twenty-eight gifts have been donated to the Wake County Public
School System. The approximate value of the gifts is $ 133,236.00. Fiscal Implications:
Not applicable. Recommendation for Action: No action is required.

FACILITIES

1. JOINT USE AGREEMENT AMENDMENT #1: HENRY ADAMS

ELEMENTARY

The Board of Education approved a Joint Use Agreement (JUA) on August 9, 2005 with
the Miracle League of the Triangle for the development of a baseball field for physically
challenged youths. The JUA allows for after school hours usage on Friday evenings, all
day on Saturdays, and all day on Sundays when the field is not needed by the school. The
term of this agreement was for a period of ten (10) years. The projects, as previously
approved by the Board of Education, include rubberized softball field, play surface and
track, comfort station, increased parking area, and retaining walls have been completed at
the sole expense of the League. Because of the success of the shared use, increase in the
League's participation, and the interest in sponsorship donations, the League would like to
extend their commitment to twenty (20) years and evaluate further improvements to the
site. With the number of League participants exceeding the original projections and the
potential for additional sponsorships, the League desires to increase the number of days
of access to include weekdays when not used for school activities. The terms of the Joint
Use Agreement and the Amendment will not adversely affect Wake County Public School
System's current or future use of the property. A copy of the proposed Joint Use
Agreement Amendment is attached. Fiscal implications: None. Recommendation for
action: Board approval is requested.

2. CHANGE ORDER NO. G-25: FOREST PINES DRIVE ELEMENTARY (E-9)

AND NORTH FOREST PINES DRIVE ELEMENTARY (E-12)

Board approval is requested for Change Order No. G-25 to DeVere Construction
Company, Inc. This change order, a reduction in the amount of $354,450, is the credit
for unused allowances for Forest Pines Drive Elementary and North Forest Pines Drive
Elementary. Fiscal implications: Funding is available from the total combined project
budget of $37,875,232, of which $601,719 is from PLAN 2000 Start-up and
$37,273,513 from PLAN 2004. It is anticipated that savings from this project will be
available for reallocation to PLAN 2004 Program Contingency in the near future.
Recommendation for action: Board approval is requested.

3. CHANGE ORDER NO. 3: WAKE FOREST-ROLESVILLE HIGH

Board approval is requested for Change Order No. 3 to Davis Kane Architects, P.A. This
change order, in the amount of $848,414, is to fund the balance of the design consultant
agreement and authorize the design consultant to provide construction administration and
closeout services. The design consultant had previously been authorized to provide
services through the permitting and bidding phase for a fee of $2,507,628 out of a total
fee of $3,356,042. Fiscal implications: Funding is available from the current total project
budget of $62,800,000, of which $57,350,000 is from CIP 2006, $200,000 from PLAN
2004 Start-Up, and $5,250,000 from projected savings on other projects.
Recommendation for action: Board approval is requested.

4. CHANGE ORDER NO. CM-05: WAKE FOREST-ROLESVILLE HIGH

ADDITIONS AND RENOVATIONS

Board approval is requested for Change Order No. CM-05 to Clancy & Theys
Construction Co. for their Construction Management at Risk contract for additions and
renovations to Wake Forest-Rolesville High School. This change order, in the amount of
$17,725,228, is to establish a guaranteed maximum price (GMP) for Release 2, which
includes 14 of the 42 construction packages for this project. A list of bid packages is
attached. Release 1 was approved by the Board on March 31, 2009 for 12 bid packages.
A future change order will be brought to the May 19, 2009 Board meeting to establish the
GMP for the total project. This expenditure has been discussed with and approved by
Wake County staff. Fiscal implications: Funding is available from the current total project
budget of $62,800,000, of which $57,350,000 is from CIP 2006, $200,000 from PLAN
2004 Start-Up, and $5,250,000 from projected savings on other projects.
Recommendation for action: Board approval is requested.

5. CHANGE ORDER NO. GC-16: WAKELON ELEMENTARY (E-15)

Board approval is requested for Change Order No. GC-16 to Clancy & Theys
Construction Co., for their Construction Management at Risk (CMAR) contract for the
new Wakelon Elementary School. This change order, a reduction in the amount of
$918,336.64, provides final reconciliation of the remaining construction manager
contingency, unused general conditions, and allowances. This change order will complete
this contract. The final Guaranteed Maximum Price for this contract is $17,738,504. The
CMAR contracts allow for unused construction manager contingency funds to be credited
to the construction manager as follows: 40% for meeting substantial completion; 20% for
meeting final completion; and 40% for meeting specific performance measures. This
construction manager met substantial and final completion, and met 88% of the
performance measures. The attachments show how the unused construction manager
contingency was calculated, the process for evaluation of their performance, and other key
criteria about this contract. Fiscal implications: Funding is available from the total project
budget of $22,073,088, of which $21,876,183 is from PLAN 2004, $74,963 from the
Town of Zebulon, and $122,953 from the Wake County Parks and Recreation. It is
anticipated that savings from this project will be available for reallocation to PLAN 2004
Program Contingency in the near future. Recommendation for action: Board approval is
requested.

6. APPROPRIATION OF RESTRICTED FUND BALANCE

Wake County Public Schools Transportation Services is requesting the appropriation of
Restricted Fund Balance in the amount of $133,000, for the purpose of purchasing
Activity Buses. Fiscal implications: These funds have been collected from a
Lease/Purchase program through Transportation services with WCPSS Middle & High
Schools over a number of years and are restricted to buy Activity Buses to have on hand
to lease back to schools. Recommendation for action: Board approval is requested.

STUDENT ACHIEVEMENT

1. AMENDMENT ONE TO ACCURATE COMMUNICATION &

TRANSPORTATION, INC.

We are providing additional required services under this contract this school year.
Services include providing interpreters for two (2) vacant positions, providing an
interpreter for a new student, providing comparable services for a new student until the
IEP could be amended, and proving additional substitutes for interpretation because of
increased absences; therefore we are increasing this contract by $83,500.00. Fiscal
Implications: Funding is available in the Special Education Services' budget in the
amount of $83,500.00 to cover the cost of these services.
Recommendation for Action: Board approval is requested.

2. AMENDMENT ONE TO PEDIATRIC SERVICES OF AMERICA CONTRACT

The amount of nursing services needed this year has increased. There have been less
frequent absences and more time in school. We are increasing this contract by
$40,200.00. Fiscal Implications: Funding is available in the Special Education Services'
budget in the amount of $40,200.00 to pay the cost of these services. Recommendation
for Action: Board approval is requested.

3. AMENDMENT ONE TO SOUTHEAST FAMILY SERVICES CONTRACT

Special Education Services has contracted with Southeast Family Services to conduct
independent evaluations and multidisciplinary evaluations for preschool student for
several years. This year we added an additional evaluation team. We are also experiencing
slower growth in our preschool program resulting in the need for fewer evaluations.
Fiscal Implications: Southeast Family Services contract is being reduced by $34,500.00.
Recommendation for Action: Board approval is requested.

4. GRANT PROPOSALS

Competitive (#007309): Professional Educators of NC (PENC) / Individual Schools.
Competitive (#007409): US Department of Agriculture, Equipment Assistance Grant / Individual Schools.
Competitive (#007509): Captain Planet Foundation / Individual Schools.
Competitive (#007609): Lois Lenski Covey Foundation, Inc. / Individual Schools.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by
grant program. Recommendation for Action: Staff is requesting Board approval.

5. SIXTH MONTH K-3 INDIVIDUAL CLASS SIZE WAIVER REQUESTS

Chapter 4, section III B of The School Attendance & Student Accounting Manual states
in part:
Local boards of education are responsible for assuring the class size and teacher daily load requirements set forth in G.S. 115C-301 are met.
The superintendent shall immediately determine whether the requirements have in fact not been met. If the superintendent determines the requirements have not been met, he/she shall make a report to the next local board of education meeting.
The local board of education shall take action to meet the requirements of the statute (area superintendents have worked with individual schools to correct all overages to the extent possible). If the local board cannot organizationally correct the exception and if any of the conditions set out below are met; it shall immediately apply to the State Board of Education for additional personnel or waiver from the standards set above.
Within 45 days of receipt of the request, the State Board, within funds available, may
allot additional positions or grant waivers for the excess class size or daily load if the
exception resulted from exceptional circumstances, emergencies, or acts of God; large changes in student population; organizational problems caused by remote geographic location; or classes organized for a solitary curricular area and if the local board cannot organizationally correct the exception.
Fiscal Implications: None at this time. Recommendation for Action: Board approval is
requested to submit K-3 class size waivers to the State Board of Education.

6. WAKEFIELD HIGH REQUEST FOR TUITION-BASED SUMMER SCHOOL

COURSE

Wakefield High School requests permission to offer Healthful Living I during the
summer for first-time credit. The cost to students who elect to take the course will be
$360. The precedent for offering tuition-based courses during the summer was set by
Enloe and Broughton High School. Fiscal Implications: There is no increase in staff or
facility costs. Tuition for students taking Healthful Living will be utilized to fund the
teacher and any instructional materials required. Recommendation for Action:
Permission be granted to Wakefield High School

HUMAN RESOURCES

1. RECOMMENDATIONS FOR EMPLOYMENT

a. Professional
b. Support

ACTION ITEMS

FINANCE

1. RECOMMENDATION OF EXTERNAL AUDIT CONTRACT

An independent financial audit is required each year per board policy 8210. As
recommended by the independent audit committee, established by board policy 8810, the
audit is to be bid every three years. The finance division bid the contract for fiscal years
09-11 this spring. Proposals were reviewed by staff and presented to the Independent
Audit Committee for final selection. The attached auditor is the final recommendation of
the independent audit committee. Fiscal Implications: Funds available in the 09-10
budget. Recommendation for Action: Board Approval

FACILITIES

1. POLICY 7100- GOALS OF TRANSPORTATION SERVICES

Policy 7100, Goals of Transportation Services, is a new policy, modeled after a North
Carolina School Boards Association template. The Transportation Advisory Committee
recommended adopting this policy. Fiscal implications: None. Recommendation for
action: Board approval is requested.

2. POLICY 7110- TRANSPORTATION RESPONSIBILITIES

Proposed Policy 7110 is a new policy that delineates transportation responsibilities,
incorporating and replacing the following policies: 7110 - Appointment of Transportation
Director; 7110 - Duties of the Transportation Director; 7120 - Transportation
Department staff; 7130 - Duties of Principal in Transportation Program; and 7131 -
Duties and Responsibilities of School Bus Drivers. Policy 7132 - Duties and
Responsibilities of School Bus Monitors is eliminated, because WCPSS no longer has bus
monitors. The Transportation Advisory Committee recommended adopting this policy.
Fiscal implications: None. Recommendation for action: Board approval is requested.

3. CAPITAL IMPROVEMENT PROGRAM SCHEDULE CHANGES

On February 16, 2009, the County approved the sale of $100M in bonds for school
construction in addition to what has already been provided. The remainder of the
approved $1.056B would be provided in yearly increments. This will impact the schedule
of the remaining schools that have not begun construction and also when seats will
become available. Staff recommends adjusting the scheduled start of the projects as
shown on the attachment in order to reflect the timing of available funding. Staff will
continue to monitor the availability of funding with County staff. Fiscal implications: To
be determined. Recommendation for action: Board approval is requested.

CLOSED SESSION

To consider confidential personnel information protected under G.S. 143-318.11(a)(6) and 115C-319.
To consult with an attorney employed or retained by the Board in order to preserve the attorney-client privilege as provided in G.S. 143-318.11(a)(3).
ACTION ITEMS - Cont'd

HUMAN RESOURCES

1. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.