WCPSS--Board of Education

OPEN SESSION

1. CALL TO ORDER

2. QUORUM DETERMINATION

3. PLEDGE OF ALLEGIANCE

4. INFORMATION

Chair's Comments
Superintendent's Comments

5. APPROVAL OF MEETING AGENDA

INFORMATION ITEMS

6. REVIEW OF H-6 ALTERNATIVE SITES

On February 16, 2010, the Board directed the Superintendent to conduct further investigation of
two alternative sites for H-6. Staff will report on the status of the investigation. Fiscal
Implications: To be determined. Recommendation for Action: None; this presentation is for
information.

7. STRATEGIC ANALYSIS OF ADMINISTRATIVE SPACE

In accordance with professional services selection procedures adopted by the Board, the selection committee recommended and the Board approved selection of Grubb & Ellis/Thomas Linderman Graham, Inc., on November 3, 2009, for provision of professional services related to the leasing of administrative space. With the expiration of the existing Crossroads II lease slated for April 30, 2011, and in light of the recent significant changes in the economy and real estate market conditions, Grubb & Ellis was asked to provide a Strategic Analysis of administrative space utilization and needs to assist the Board in acquiring the most suitable and appropriate solution. The strategic analysis evaluates and compares multiple possible scenarios for addressing current and future administrative office needs, and addresses three primary issues: improvement of operating efficiencies and service to the public through better space utilization, reducing occupancy costs by downsizing and capitalizing on current market conditions, and improving flexibility to better accommodate changes over time. Staff will present a summary of the findings, conclusions, and recommendations within the Strategic Analysis. Fiscal implications: None. Recommendation for action: None. This item is for information only.

8. PUBLIC COMMENT - 4 P.M.

Citizens who signed up to address the board during public comment will be called on in priority order first
for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed
two minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this
public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized
at the end of the agenda for their comments.

CONSENT ITEMS

9. APPROVAL OF MEETING MINUTES

February 16, 2010-Closed Session Meeting Minutes
March 2, 2010-Board of Education Meeting Minutes
March 9, 2010-Facilities Committee Meeting Minutes
March 9, 2010-Student Achievement Committee Meeting Minutes
March 10, 2010-Policy Committee Meeting Minutes
March 23, 2010-Closed Session Meeting Minutes
March 31, 2010-Board of Education Work Session Minutes
April 6, 2010-Board of Education Work Session Minutes
April 6, 2010-Committee of the Whole Minutes

FINANCE

10. AUTHORIZATION FORMS

These authorization forms designate the persons authorized to sign vouchers for the payment of
money on behalf of Zebulon Middle School. Fiscal Implications: These authorization forms are
required for bank records. Recommendation for Action: Approval of Authorization Forms.

11. REPORT OF ADMINISTRATION APPROVED CONTRACTS

The attached summaries are provided as information in accordance with Board Policy 8361. The
summaries list all change orders, and contracts having a value greater than $50,000 and not over
$100,000, and purchase orders in excess of $250,000 for March 2010. Fiscal Implications: Not
applicable. Recommendation for Action: Not applicable

FACILITIES

12. DEED OF SIDEWALK EASEMENT: TOWN OF APEX (OLIVE CHAPEL

ELEMENTARY)

The Town of Apex, in partnership with Wake County, is undertaking a project to make
pedestrian improvements to benefit Olive Chapel Elementary School as part of the Safe Routes
to School Program. The improvements include a sidewalk connection on the north side of
Olive Chapel Road at Kelly Road, a greenway connection through Kelly Road Park to Kelly
Road, and widening the existing Kelly Road sidewalk from the greenway connection to the
school by 5 feet for a total width of 10 feet. In order to construct the improvements across
Board property, a sidewalk easement containing 0.102 acres (4,436.8 sq.ft.) and a temporary
construction easement containing 0.138 acres (5,993.4 sq.ft.) are needed. The requested
easements will not substantially interfere with the present or future use of the property. Staff
requests that Board grant the requested easements. A copy of the easement document is
attached with the area of the easements identified on the attached Exhibit "A". Fiscal
implications: None. Recommendation for action: Board approval is requested.

13. SECOND AMENDMENT TO PARKING LEASE AGREEMENT: SOUTHEASTERN

BAPTIST THEOLOGICAL SEMINARY, INC. (WAKE FOREST-ROLESVILLE

HIGH)

The Board currently leases 80 parking spaces, at the corner of Rock Springs Road and West Stadium Avenue, from Southeastern Baptist Theological Seminary ("Southeastern"). In connection with the renovation project at Wake Forest-Rolesville High School, there is a need for temporary storage of education equipment, furniture, and materials until the renovated campus is ready for occupancy and the stored items can be moved into the renovated buildings. Terms and conditions of an Amendment to the Parking Lease Agreement have been reached with Southeastern to allow temporary use of an additional one hundred-thirty nine (139) parking spaces within the same parking lot from June 1, 2010 until August 17, 2010. The base lease on the original 80 spaces is set to expire on June 30, 2010 so terms and conditions have also been reached with Southeastern to continue the use of those 80 spaces until August 17, 2010. A copy of the Second Amendment to Parking Lease Agreement is attached. Fiscal implications: Rental cost for the period is a single sum lease payment of $4,991.88. The lease rate for the extension period and additional space are based upon the per diem rate per space utilized in previous Southeastern Leases. Funding for this lease will come from CIP 2006 funds for the Wake Forest-Rolesville High School renovation. Recommendation for action: Board approval is requested.

14. BIDS: PARTNERSHIP ELEMENTARY HVAC

Bids were received on March 30, 2010, for HVAC system renovations at Partnership
Elementary School. Staff and United Engineering Group, Inc., recommend award of the single
prime contract to Comfort Systems USA (MidAtlantic), LLC, in the amount of $552,260. Fiscal
implications: Funding is available from the total budget of $67,813,687 for CIP 2006 Life-Cycle
Replacement of Building Components. Recommendation for action: Board approval is
requested.

15. BIDS: MARTIN MIDDLE HVAC CONTROLS

Bids were received on April 1, 2010, for HVAC Controls renovation at Martin Middle. Staff and
Atlantec Engineers, PA, recommend award of the single-prime contract to Johnson Controls,
Inc., in the amount of $207,694. Fiscal implications: Funding is available from the total project
budget of $67,813,687 for CIP 2006 Life Cycle Replacement of Building Components.
Recommendation for action: Board approval is requested.

16. BIDS: LIGON MIDDLE HVAC

Bids were received on March 18, 2010, for Classroom HVAC Upgrades at Ligon Middle School.
Staff and RMF Engineering, Inc., recommend award of the single-prime contract to Comfort
Systems USA (MidAtlantic), LLC, in the amount of $250,000. Fiscal implications: Funding is
available from the total budget of $67,813,687 for CIP 2006 Life-Cycle Replacement of Building
Components. Recommendation for action: Board approval is requested.

17. BIDS: LOCKHART ELEMENTARY HVAC

Bids were received on March 18, 2010, for HVAC renovations at Lockhart Elementary. Staff
and Atlantec Engineers, PA, recommend award of the single-prime contract to Comfort Systems
USA (MidAtlantic), LLC, in the amount of $892,000. Fiscal Implications: Funding is available
from the total project budget of $67,813,687 for CIP 2006 Life Cycle Replacement of Building
Components. Recommendation for Action: Board approval is requested.

18. MATERIALS TESTING SERVICES: WILBURN ELEMENTARY

Negotiations have been completed with S&ME, Inc., to provide construction materials testing
and special inspection services for Wilburn Elementary School, in an amount not-to-exceed
$205,000, in accordance with the Master Geotechnical, Material Testing, and/or Special
Inspections Services Agreement. Fiscal implications: Funding is available from the total project
budget of $20,939,587, of which $20,899,629 is from CIP 2006 and $39,958 is currently from
CIP 2006 Offsite (Public) Improvements. It is expected that the total Offsite Improvements
budget commitment will ultimately be approximately $250,000. Recommendation for action:
Board approval is requested.

19. RESOLUTION: PROVISION OF REMAINING FUNDS FOR ROLESVILLE

MIDDLE (M-6)

Due to the revised schedule of bond sales, this resolution requests three actions: a budget
adjustment, an appropriation, and a re-appropriation. Funds must be transferred to Rolesville
Middle School, in accordance with the spending plan approved by the Board at the February
16, 2010 meeting. First, this resolution requests that the budget for Reserve be reduced by
$6,881,498 and the budget for Rolesville Middle be increased by the same amount. Second,
it requests that $3,114,226 from previously appropriated CIP 2006 Reserve funds be re
appropriated to Rolesville Middle. A re-appropriation means that previously appropriated
funds are transferred to another project, but the budgets of both projects remain unchanged.
Once future bond sales occur, a new request will be made to appropriate funds to CIP 2006
Reserve. Finally, this resolution requests an additional appropriation of funds, in the amount
of $6,817,272, to Rolesville Middle. The remaining funds for this project were previously
appropriated by the Board of Commissioners in a prior fiscal year. As a result of the actions
at the February 16 and March 16 meetings, and this precis, the current budgets and
appropriations for all CIP 2006 projects will be as shown on the attachment. Staff
recommends approval of this resolution. Fiscal Implications: This action will fully fund the
construction of Rolesville Middle. The total CIP 2006 appropriations, including this request,
will equal $880,216,472. This leaves a balance of $200,059,115 to be appropriated from the
new total CIP 2006 Building Program sum of $1,080,275,587. Recommendation for Action:
Board approval is requested.

20. CONSTRUCTION DOCUMENTS: ROLESVILLE MIDDLE (M-6)

Staff has reviewed the construction documents and requests Board approval and authorization
to advertise. Staff will present the award of these contracts to the Board for approval on June
15, 2010. Fiscal implications: After reallocation of funds (subject to Board of Commissioners
approval), funding will be available from the total project budget of $42,935,428, of which
$42,509,271 is from CIP 2006 and $426,157 is currently from CIP 2006 Offsite (Public)
Improvements. It is expected that the total Offsite Improvements budget commitment will
ultimately be approximately $1,900,000. Recommendation for action: Board approval is
requested.

21. CHANGE ORDER NO 4: DESIGN CONTRACT FOR ROLESVILLE MIDDLE

(M-6)

Board approval is requested for Change Order No. 4 to Skinner, Lamm & Highsmith, P.A. This
change order, in the amount of $394,907, is to fund the design consultant agreement to include
the design of off-site road improvements which are required by the N. C. Department of
Transportation, and revisions to the site plan which are required by the Town of Rolesville.
Fiscal implications: After reallocation of funds (subject to Board of Commissioners approval),
funding will be available from the total project budget of $42,935,428, of which $42,509,271 is
from CIP 2006 and $426,157 is currently from CIP 2006 Offsite (Public) Improvements. It is
expected that the total Offsite Improvements budget commitment will ultimately be
approximately $1,900,000. Recommendation for action: Board approval is requested.

STUDENT ACHIEVEMENT

22. MILLBROOK HIGH SCHOOL REQUEST FOR TUITION-BASED SUMMER

SCHOOL

Millbrook High School requests permission to offer Healthful Living during the summer for
first-time credit. The cost for students who elect to take the course will be $360. The
precedent for offering tuition-based courses during the summer was set by Wakefield, Green
Hope, Enloe and Broughton High Schools. The dates for the course will be the same as the
Nova Net summer school (July 6 through August 10). Fiscal Implications: There is no
increase in staff or faculty costs. Tuition for students taking the Healthful Living course will be
utilized to fund the teacher and any instructional materials required. Recommendation for
Action: Board approval is requested.

23. GRANT PROPOSALS

Competitive (#011310): North Carolina Electric Cooperatives, Bright Ideas Grant Program / Individual Schools.
Competitive (#011410): Beyond Question Learning Technologies, Beyond Question Grant Program / Individual Schools.
Entitlement (#011510): PRC 103 - US Department of Education, NC Department of Public Instruction, Improving Teacher Quality / Central Services.
Competitive (#011610): Captain Planet Foundation, Captain Planet Grant / Individual Schools.
Competitive (#011710): Kids In Need Foundation, Kids In Need Grant / Individual Schools.
Competitive (#011810): Tool Factory & Olympus Classroom Grants, Tool Factory Podcasting Grant Program / Individual Schools.
Entitlement (#011910): PRC 050 - US Department of Education, NC Department of Public Instruction, Title I Low Income / Central Services, Curriculum and Instruction.
Entitlement (#012010): PRC 017 - US Department of Education, NC Department of Public Instruction, Career and Technical Education Program Improvement / Central Services, Curriculum and Instruction.
Collaborative (#012110): PRC 023 - US Department of Education, The Carl D. Perkins Vocational and Technical Education Act College Tech Prep Grant / Central Services, Curriculum and Instruction.
Competitive (#012210): Wake County Smart Start-More at Four, Pre-Kindergarten / Central Services.
Entitlement (#012310): PRC 044 - US Department of Education, NC Department of Public Instruction, IDEA Title VI-B Capacity Building / Central Services, Student Services.
Entitlement (#012410): PRC 049 - US Department of Education, NC Department of Public Instruction, IDEA Title VI-B Preschool Handicapped / Central Services, Student Services.
Entitlement (#012510): PRC 060 - US Department of Education, NC Department of Public Instruction, IDEA Title VI-B Handicapped / Central Services, Student Services.
Entitlement (#012610): PRC 104 - US Department of Education, NC Department of Public Instruction, Language Acquisition Grant / Central Services, Curriculum and Instruction.
Entitlement (#012710): PRC 111 - US Department of Education, NC Department of Public Instruction, Language Acquisition Significant Increase / Central Services, Curriculum and Instruction.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by grant
program. Recommendation for Action: Staff is requesting Board approval.

POLICY

24. RESOLUTION EXPRESSING BOARD COMMITMENT TO EFFORTS OF

VOLUNTARY DESEGREGATION

Second Reading.
On April 6, 2010, the Board of Education approved on first reading a resolution expressing
Board commitment to efforts of voluntary desegregation. This resolution can be included in the
application for the U.S. Department of Education's 2010-2013 Magnet Schools Assistance Grant
on behalf of Brentwood Magnet Elementary School, Smith Magnet Elementary School, and
Millbrook Magnet High School. Fiscal Implications: None. Recommendation for Action:
Board approval is requested.

HUMAN RESOURCES

25. RECOMMENDATION FOR EMPLOYMENT

a. Professional
b. Support

ACTION ITEMS

FINANCE

26. APPROVAL OF BOARD OF EDUCATION'S PROPOSED BUDGET, 2010-2011

To approve the Board of Education's Proposed Budget for 2010-2011. Fiscal Implications: The
Board of Education's Proposed Budget for fiscal year 2010-2011 will be delivered to the County
Commissioners by May 15, 2009. Recommendation for Action: Board of Education's approval
of the Proposed Budget including a budget request from the County Commissioners for 2010
2011. This amount is shown on the attached sheet.

27. REDUCTION IN FORCE

As a result of the economic downturn, the Wake County Public School System has faced
significant budget reductions from the period beginning December 2008 through present.
Significant additional budget reductions will continue into the 2010-11 and 2011-12 fiscal years.
Non-Personnel reductions cannot meet the total budget reduction currently faced by WCPSS,
and both vacant and filled Central Services positions are proposed for reduction in force. Based
upon a detailed review of the 2010-11 Budget, a recommendation for a reduction in force of
certified and non-certified staff is being made per Board Policy 3430 and 4430. Fiscal
Implications: A reduction in salary and benefits costs for the WCPSS. Recommendation for
Action: Board approval for authority of reduction in force is requested.

FACILITIES

28. BELL SCHEDULE RECOMMENDATIONS FOR THE 2010-11 SCHOOL YEAR

Four new schools will open, and it is anticipated that 2,000 additional riders will be
transported next school year. Because of budget limitations, no additional buses will be put
on the road. Staff will present recommended bell schedules for the 2010-11 school year.
Fiscal Implications: The growth of the additional schools will be absorbed in the current
number of active buses, according to the proposed bell schedule. Recommendation for
Action: Approval of bell schedules for the school year 2010-11 is recommended.

POLICY

29. POLICY 1800: BOARD ADVISORY COUNCILS

Revised First Reading.
This policy change was approved at the Policy Committee Meeting on April 14, 2010. The
Committee recommended that the change be presented to Committee of the Whole and the
Board of Education Meeting. Fiscal Implications: None. Recommendation for Action: Board
approval is requested.

CLOSED SESSION

To consider confidential personnel information protected under G.S. 143-318.11 (a)(6) and 115C-319.
To consider confidential student information protected under G.S. 115C-402 and the Family Educational and Privacy Rights Act, 20 U.S.C. 1232g.
To consult with an attorney employed or retained by the Board in order to preserve the attorney-client privilege as provided in G.S. 143-318.11 (a)(3).
To consult with the Board of Education attorney and preserve the attorney-client privilege as provided in G.S. 143-318.11 (a)(3) due to current litigation, City of Raleigh v. Royster.

ACTION ITEMS CONT'D

HUMAN RESOURCES

30. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)

31. ADMINISTRATIVE TRANSFERS

32. ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.