WCPSS--Board of Education WCPSS--

Board of Education

Board Agenda for the Week of 04/19/2005

OPEN SESSION

CALL TO ORDER - 3 p.m.

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chair's Comments
Superintendent's Report

PUBLIC COMMENT

Citizens who signed up to address the board during public comment will be called on in priority order�first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

APPROVAL OF MEETING AGENDA

CONSENT ITEMS

APPROVAL OF MEETING MINUTES

March 29, 2005 - Closed Session

FACILITIES

1. INTERLOCAL AGREEMENT: HARRIS CREEK ELEMENTARY

On April 5, 2005 the Board of Education approved of an Interlocal Agreement with Wake County for the new Harris Creek Elementary which includes recreational improvements not included in the standard elementary school program. Funding for these improvements is being provided by Wake County and includes an irrigated multi-purpose field, 44 additional parking spaces, picnic shelter, walking track, future tot-lot and playground. The agreement between Wake County and the Board of Education provided for a 50-year term rather than the correct term of 25 years. This recommendation changes the term to 25 years. Fiscal Implications: None for Board of Education. Recommendation for Action: Staff requests Board approval of an Interlocal Agreement with Wake County for improvements at Harris Creek Elementary providing for an initial term of 25 years.

2. THREE PARTY UTILITY AGREEMENT: SALEM ELEMENTARY

Pointe at Davis Drive, LLC is developing a small commercial center near Salem Elementary and Middle Schools. To access public sewer, Pointe proposes to upgrade pumps at Board of Education property and a church across from Salem Elementary, then tying into existing lines. Maintenance of pumps and lines will be the responsibility of Pointe. A future gravity line may be installed by the Town of Apex to serve the entire area. Fiscal Implications: Pointe pays Board $5,000.00 per quarter for a maximum period of five (5) years for access rights. Recommendation for Action: Staff requests Board approval of a Three Party Utility Agreement with Pointe at Davis Drive, LLC and International Church of the Foursquare Gospel, Inc.

3. MEAL PRICES FOR 2005-2006 SCHOOL YEAR

Child Nutrition recommends that meal prices for breakfast and lunch for the 2005-2006 school year remain the same as last year.
ElementaryMiddle & High
Breakfast$ .80$1.00
Lunch$1.75$2.00
Fiscal Implications: Child Nutrition Services 2005-2006 budget will be balanced. Recommendation for Action: Board approval is requested.

4. BIDS: WAKE FOREST-ROLESVILLE HIGH TENNIS COURTS

Bids for the construction of the additional tennis courts at Wake Forest-Rolesville High were received on April 12, 2005. Staff and Davis Kane Architect P.A. recommend award of the single-prime contract to R. P. Construction Co., Inc. in the amount of $158,000. This is the first phase of this project. The construction of the new Vocational Education building will be bid in October 2005. Fiscal Implications: The proposed project budget is $3,240,445, of which $2,540,445 is provided in the PLAN 2004 School building Program. An estimated future reallocation of $700,000 will be required. Recommendation for Action: Board approval is requested.

5. BIDS: POWELL ELEMENTARY ROOF REPLACEMENT

Bids for the partial roof replacement at Powell Elementary School were received on March 24, 2005. Staff and Rooftop Systems Engineers, P.C., recommend award of the single-prime contract to Baker Roofing Company in the amount of $298,278. Fiscal Implications: Funding is available from the total project budget of $420,800, as provided in the Re-roofing component of the PLAN 2004 School Building Program. Recommendation for Action: Board approval is requested.

6. BIDS: NEW MODULAR CLASSROOM UNIT AT SANDERSON HIGH

Bids were received and opened on April 8, 2005 for the site setup of a six-classroom modular unit at Sanderson High. Staff and Brown & Jones Architects, Inc. recommend award of the single-prime contract to C. Blake Lewis Construction in the amount of $140,199. Fiscal Implications: Funding is available from the project budget of $11,895,000 for purchase and set-up of 146 classrooms (mobile/modular units) which is part of the $31,100,000 Crowding Solution budget. Recommendation for Action: Board approval is requested.

7. BIDS: TWO NEW MODULAR CLASSROOM UNITS AT LEESVILLE CAMPUS

Bids were received and opened on March 15, 2005 for the site setup of six-classroom modular units at both Leesville Elementary and Leesville Middle Schools. Staff and Design Development recommend award of the single-prime contract to C. Blake Lewis in the amount of $259,075. Fiscal Implications: Funding is available from the project budget of $11,895,000 for purchase and set-up of 146 classrooms (mobile/modular units) which is part of the $31,100,000 Crowding Solution budget. Recommendation for Action: Board approval is requested.

8. BIDS: NEW MODULAR ELEMENTARY SCHOOL ON NC HIGHWAY 97

Bids were received on April 7, 2005 for the site setup of the Modular Elementary School to be located on the NC Highway 97 site. Staff and Cherry Huffman Architects, PA recommend award of the single-prime contract to Scotia Construction, Inc. in the amount of $2,121,000. Fiscal Implications: Funding is available from the project budget of $6,015,000 for purchase and set-up of the modular elementary on the NC Highway 97 site which is part of the $31,100,000 Crowding Solution budget. Recommendation for Action: Board approval is requested.

FINANCE

1. BUDGET AMENDMENTS AND TRANSFERS, 2004-2005

To report changes in the budget resolution resulting from transactions processed during
January - March 2005.
Fiscal Implications:
Adjust State Public School Fund+ $5,145,390
Adjust Local Current Expense Fund+ $7,936,476
Adjust Federal Programs Fund+ $ 967,340
Adjust Capital Outlay Fund+$ 59,719,820
Adjust Multiple Enterprise Fund+ $ 42,746
Net Changes+$ 73,811,772

2. REPORT OF ADMINISTRATION APPROVED CONTRACTS

The attached summaries are provided as information in accordance with Board Policy 8361. The summaries list all change orders, and contracts having a value greater than $50,000 and not over $100,000, and purchase orders in excess of $250,000 for March 2005. Fiscal Implications: Not applicable.

COMMITTEE CHAIRS' REPORTS

ACTION ITEMS

PROGRAM

1. SCHOOL IMPROVEMENT WAIVERS

1. Attached are waivers taken from school improvement plans.

2. Those requiring local approval only are marked with an "L." Those requiring both local and state approval are marked with an "S."

3. Beside each waiver is a staff recommendation and pertinent references.
Fiscal Implications-There are no fiscal implications. Recommendation for Action-Beside each one is indicated staff's recommendation for approval or non-approval.

FACILITIES

1. SCHEMATIC DESIGN: FOREST PINES DRIVE ELEMENTARY (E9/E12)

Staff will present the schematic design documents prepared by LS3P Boney for the construction of E-9 and E-12, two new 655 student capacity elementary schools located on one site on Forest Pines Drive. Fiscal Implications: The total proposed project budget is $31,667,768, of which $601,719 is currently available from PLAN 2000 Start-Up and $27,384,079 is from PLAN 2004. An estimated future reallocation of $3,681,970 will be required. Recommendation for Action: Board approval is requested.

2. SCHEMATIC DESIGN: CARROLL MIDDLE

Staff will present the schematic design documents prepared by Cherry Huffman Architects PA, for the construction of Carroll Middle School Renovation Project. Fiscal Implications: The total proposed project budget is $16,857,371, of which $13,657,371 is currently available from the PLAN 2004 School Building Program. An estimated future reallocation of $3,200,000 will be required. Recommendation for Action: Board approval is requested.

FINANCE

1. DISTRICT STANDARD BRANDS FOR DESKTOPS AND LAPTOPS

In 1997, the district standardized on two brands for desktop and laptop purchases. To assure that the district receives the best products to meet current district needs at the most beneficial pricing, a Request for Proposal (RFP) was released in December 2004 following district-wide participation in focus groups conducted to gather PC requirements for inclusion in the RFP. Proposals were submitted by IBM, HP, Dell and Gateway. Each vendor provided a sample desktop unit and a sample laptop unit which all district employees were invited to evaluate from the user perspective. Technical evaluations were performed by Technology Services Division staff. References from large school districts were checked. The result of the comprehensive evaluations is this recommendation that the proposed contracts be executed with the specified manufacturers to provide desktops and laptops for the district for a period of one year renewable annually for up to two additional years. Fiscal Implications: None.

POLICY

1. POLICY 6410.4-INAPPROPRIATE STUDENT BEHAVIOR, INTIMIDATION/DISRESPECT

Revised; First Reading
Inappropriate Student Behavior, Intimidation/Disrespect, Policy 6410.4, is changed to align with the language of the State Board of Education policy on harassment and bullying. Fiscal Implications: None. Recommendation for Action: Staff recommends approval.

2. POLICY 6414 - HARASSMENT

New; First Reading
Harassment Policy 6414 specifically prohibits bullying and harassment under any circumstances in order to provide students with a safe, orderly, and caring learning environment. This policy is in addition to the Board's Sexual Harassment policy. Fiscal Implications: None. Recommendation for Action: Staff recommends approval.

3. POLICY 6424 - GANG AND GANG-RELATED ACTIVITY

New; Second Reading
The purpose of this policy is to address gang and gang-related activities. This policy will assist in maintaining order, safety and discipline, and protecting students and staff in the school. Fiscal Implications: None. Recommendation for Action: Approval of policy with effective date of July 1, 2005.

INFORMATION ITEMS

PROGRAM

1. BOARD REVIEW OF SCHOOL IMPROVEMENT PLANS

This presentation is a follow-up to a previous presentation for Committee of the Whole. Board Members will be provided with information related to accessing School Improvement Plans online. Board Members will also receive an overview of the timeline for approval of School Improvement Plans. Fiscal Implications: None at this time. Recommendation for Action: Information item only.

FACILITIES

1. PLAN 2000/PLAN 2004 STATUS REPORT

Staff will provide an annual update of the PLAN 2000 and PLAN 2004 School Building Programs that will reflect schedule, funding, and capacity information. Fiscal Implications: No fiscal implications at this time. Recommendation for Action: This item is for information only.

2. CURRICULUM AND FACILITIES VISIONING WORK SESSION

Staff will present the purpose, process, outcomes, and next steps related to Curriculum and Facilities Visioning work sessions held in March 2005. Fiscal Implications: None.
Recommendation for Action: For information purposes only.

FINANCE

1. POTENTIAL CHANGES IN LOCAL EXPENDITURES FOR 2004-2005

To report potential changes in local expenditures for 2004-2005 as of March 31, 2005.
Fiscal Implications: Potential adjustments within the local budget. Transactions transferring budget between accounts will be reported to the Board of Education with all Budget Amendments and Transfers quarterly.

CLOSED SESSION

� To consider confidential personnel information protected under G.S. 115C-319.
ACTION ITEMS (cont'd.)

HUMAN RESOURCES

1. RECOMMENDATIONS FOR ADMINISTRATIVE APPOINTMENTS

2. ADMINISTRATIVE TRANSFERS

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.