WCPSS--Board of Education

OPEN SESSION

CALL TO ORDER - 4 p.m.

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chair's Comments
Superintendent's Report
-Recognize Principal Darryl Fisher
-Receive check from Kimley Horn & Associates

PUBLIC COMMENT

Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

RECOGNITION

RESOLUTION TO RECOGNIZE SUBSTITUTE TEACHERS

The staff recommends that the Board recognize the valuable role that substitute teachers play in the effective daily operations of Wake County Public School System by endorsing the enclosed resolution. The resolution will establish May 8, 2006, as the Wake County Public School System Substitute Teacher Appreciation Day. Fiscal Implications: None. Recommendation for Action: Please approve as presented.

APPROVAL OF MEETING AGENDA

INFORMATION

INSTRUCTIONAL PROGRAM

1.SCHOOL-TO-CAREER COUNCIL UPDATE

Bill Seyler, Chair of the School-to-Career Council (STTC) Leadership Team, will present an overview of the organizational structure and activities of the Wake County School-to-Career initiative. The components of School-to-Career that will be addressed are: Business Alliances (BA), Career Pathway Employer Teams (CPET), and Career Academy Advisory Boards (CAAB). Fiscal Implications: N/A. Recommendation for Action: N/A.

CONSENT ITEMS

APPROVAL OF MEETING MINUTES

February 16, 2006 - Closed Session Minutes
February 21, 2006 - Closed Session Minutes
March 7, 2006 - Closed Session Minutes
March 8, 2006 - Student Reassignment Work Session
March 21, 2006 - Closed Session Minutes
April 4, 2006 - Committee of the Whole Minutes
April 4, 2006 - Board Meeting Minutes
April 4, 2006 - Closed Session Minutes

FINANCE

1.GIFTS TO THE SYSTEM

Thirty-two gifts have been donated to the Wake County Public School System. The approximate value of the gifts is $16,683.75. Fiscal Implications: Not applicable.

2.REPORT OF ADMINISTRATION APPROVED CONTRACTS

The attached summaries are provided as information in accordance with Board Policy 8361. The summaries list all change orders and contracts having a value greater than $50,000 and not over $100,000, and purchase orders in excess of $250,000 for March 2006. Fiscal Implications: Not applicable.

3.CHANGE ORDER 1: ADVANTAGE PROFESSIONALS OF RALEIGH LLC SERVICE AGREEMENT

As a result of a Request For Proposal (RFP) released in March 2005, Advantage Professionals of Raleigh was chosen to serve as one of three preferred vendors in supplying technical contracted resources to the Technology Services Division. A one-year contract with the option of renewal for a second and third year was approved by the Board for each vendor to begin July 1, 2005. Initial contract amounts were estimated for each based on the number of contract personnel being provided at that time. Throughout the fiscal year, additional needs prompt additional contract personnel to be used. Each of the three preferred vendors could potentially provide any or all of these resources thus requiring contract amounts to fluctuate with the addition or subtraction of contractors. One contract may be increased whereas another contract may be reduced thereby not affecting the overall budgeted amount for contracted services. Additional contract personnel have been utilized through Advantage Professionals. Funding increase required to cover remaining monthly invoiced amounts is $283,741. Fiscal Implications: Total amount of change order is $283,741. Funding for contracted services was budgeted for and is available in the Technology Services 2005-06 operating budget. Recommendation for Action: Staff is requesting Board approval of change order.

FACILITIES

1.DESIGN CONSULTANT AGREEMENT: E-26 ELEMENTARY

The next building program includes the conversion of the existing Bespak facility in Apex to E-26 Elementary. Negotiations have been completed with Pearce Brinkley Cease & Lee, Architects, for the design of this project. The form of agreement is the standard form approved by the board attorney. Fiscal Implications: The total proposed project budget will be determined with the development of the next building program. The estimated current budget is approximately $21,000,000 of which $745,000 is currently available from the start-up component of the PLAN 2004 School Building Program. The remainder of the funds will come from the next building program. The total budget will include compensation for the design consultant of $1,163,088. However, since the design consultant is only authorized to provide services through 75% construction documents, (including design narrative, schematic design, design development, and 75% construction documents), this agreement is only for $658,112. The remaining $504,976 will be authorized after passage of the next building program. Recommendation for Action: Board approval is requested.

2.BIDS: MARTIN MIDDLE-ASBESTOS ABATEMENT

Bids for asbestos abatement at Martin Middle were received on March 21, 2006. Staff and EEC, Inc. recommend award of the single-prime contract to Demolition and Asbestos Removal Inc. in the amount of $123,970. Fiscal Implications: Funding is available from the total Martin Middle project budget of $24,009,010, of which $1,157,258 is from PLAN 2000 Start-up and $22,851,752 is from PLAN 2004 School Building Program. Recommendation for Action: Board approval is requested.

3.BIDS: ROOT ELEMENTARY RETAINING WALL

Bids for the retaining wall project at Root Elementary were received on March 30, 2006. Staff and Ramsay GMK Architects, Inc. recommend award of the single-prime contract to Beau Chene Company, Inc. in the amount of $497,800. Fiscal Implications: Funding is available from the total project budget of $954,410, all of which is from the Systemwide Improvements component of the PLAN 2004 School Building Program. Recommendation for Action: Board approval is requested.

4.BIDS: STOUGH ELEMENTARY TOILET RENOVATIONS

Bids for the toilet renovations at Stough Elementary were received on March 28, 2006. Staff and DTW Architects & Planners, Ltd. recommend award of the single-prime contract to Vortex Construction Co., LLC in the amount of $251,419. Fiscal Implications: Funding is available from the total project budget of $560,107, all of which is from the Systemwide Improvements component of the Plan 2004 School Building Program. Recommendation for Action: Board approval is requested.

5.THREE PARTY RIGHT-OF-WAY ENCROACHMENT AGREEMENT - EAST GARNER ELEMENTARY (E-13)

Wake County Public School System desires to encroach on the right-of-way of the public road designated as Route SR 2547 (Jones Sausage Road), in a location north of the intersection of SR 2547, WKBQ Radio Road (SR 2613) and Denison Road. The purpose is the installation of four fire hydrants and associated pipe connecting to the existing water line running along SR2547, approximately 1045 feet of underground electric line and related appurtenances as shown on the plans by CLH design, P.A. dated 3/8/06. Fiscal Implications: None. Recommendation for Action: Staff request Board approval.

6.RIGHT-OF-WAY ENCROACHMENT AGREEMENT FOR CURB AND GUTTER, PAVEMENT WIDENING, AND STORM DRAINAGE - EAST WAKE HIGH

Wake County Public School System desires to encroach on the right-of-way of the public road designated as Route SR 1003 at the intersection of SR 2324 for the purpose of the construction of approximately 1900 linear feet of road widening as specified by a TIA report prepared by Ramey Kemp & Assoc. and as shown on the plans prepared by CLH Design, PA dated 4/03/06. This right-of-way is required as part of the East Wake High Additions and Renovations Project. Fiscal Implications: None. Recommendation for Action: Staff request Board approval.

COMMITTEE CHAIRS' REPORTS

ACTION ITEMS

FINANCE

1.SELECTION OF EXTERNAL AUDIT FIRM

On February 20, 2006, the Board of Education issued a request for proposal for independent audit firms to conduct the annual external audit. Four proposals were received by the deadline of March 17, 2006. On April 11, 2006, the Finance Committee reviewed the firms and narrowed the selection to Cherry, Bakaert, & Holland L.L.P. and Dixon Hughes PLLC. The Committee of the Whole met on April 13, 2006, to finalize the selection. Fiscal Implications: The annual cost of the audit is attached. Recommendation for Action: Selection of audit firm is requested.

FACILITIES

1.CHANGE ORDER NO. CM-02: EAST GARNER ELEMENTARY (E-13)

Board approval is requested for Change Order No. CM-02 to Barnhill Contracting Co. for their Construction Management at Risk contract. This change order, in the amount of $12,342,011 is to establish a guaranteed maximum price (GMP) for the last of the work packages needed to accomplish the construction of this project. A list of the bid packages is attached. The total of all GMPs is $15,829,339. Fiscal Implications: The total proposed project budget is $18,971,892, of which $14,983,080 is currently available from the PLAN 2004 School Building Program, and $10,000 is available from contributed funds from Wake County Parks & Recreation. A future reallocation of $3,978,812 is required from Program Contingency because of escalating construction costs; this reallocation will be presented at the May 16, 2006, Board meeting. Recommendation for Action: Board approval is requested.

2.RESOLUTION: LONG-RANGE BUILDING PROGRAM FUNDING REALLOCATION

Resolution requests reallocation of PLAN 2004 Program Contingency to 2007 Crowding Solution. This will provide funding for the Wakefield High 9th Grade Center conversion from a grocery store, relocation of modular units to Garner High, and design of the Cary High 9th grade center. Total reallocation amount is $7,896,677. Fiscal Implications: This will establish partial funding for the 2007 Crowding Solution in the amount of $7,896,677. The remainder of the funding will either be provided in the next building program or requested from the County. This action reduces PLAN 2004 Program Contingency to $1,454,932. As additional school sites are identified for purchase, as the need to fund 2007/08 crowding solutions occurs, and as additional unplanned project changes are identified, staff will present request for additional funding for Board approval and subsequent submittal to the Board of Commissioners. Recommendation for Action: Board approval is requested.

POLICY

1.POLICY 1800 - BOARD ADVISORY COUNCILS

Revised, First Reading (Waiver of Second Reading Requested)
This policy has been revised using input from advisory council members to provide processes that will facilitate the function of the Board Advisory Councils. Waiver of second reading is requested so that new Board Advisory Council members can be elected this Spring according to the proposed procedures. Fiscal Implications: None. Recommendation for Action: Staff is requesting Board approval.

2.REVISED BOARD POLICY 2220 INTERNAL AUDIT DEPARTMENT

Revised, First Reading (Waiver of Second Reading Requested)
The policy is being revised to reflect the current practices of the internal audit department, as well as best practices discussed in current internal auditing literature. Fiscal Implications: None. Recommendation for Action: Board approval is requested.

3.POLICY 6410 - INAPPROPRIATE STUDENT BEHAVIOR

Revised, First Reading (Waiver of Second Reading Requested)
The title of this policy is being changed to denote more appropriate language that can be used with students in grade K-12. This policy will become effective July 1, 2006. Waiver of second reading is requested so that the new policy can be included in the 2006-2007 student/parent handbook. The policy must be translated and prepared for printing prior to the beginning of May 2006. Fiscal Implications: None. Recommendation for Action: Board approval is requested.

4.POLICY 6414 - HARASSMENT

Revised, First Reading (Waiver of Second Reading Requested)
The term "cyber-bullying" has been added to the list of prohibited conduct considered harassing behavior. A definition of "cyber-bullying" has been added to the policy. This policy will become effective July 1, 2006. Waiver of second reading is requested so that the new policy can be included in the 2006-2007 student/parent handbook. The policy must be translated and prepared for printing prior to the beginning of May 2006. Fiscal Implications: None. Recommendation for Action: Board approval is requested.

5.POLICY 6426 - WIRELESS COMMUNICATION DEVICES AND LASER POINTERS

Revised, First Reading (Waiver of Second Reading Requested)
The policy's title has been changed to "Electronic Devices" to reflect a more inclusive policy. Outdated language has been removed, and a list of new items considered electronic devices has been added to the policy. This policy will become effective July 1, 2006. Waiver of second reading is requested so that the new policy can be included in the 2006-2007 student/parent handbook. The policy must be translated and prepared for printing prior to the beginning of May 2006. Fiscal Implications: None. Recommendation for Action: Board approval is requested.

6.POLICY 6427 - WEAPONS AND DANGEROUS INSTRUMENTS

Revised, First Reading (Waiver of Second Reading Requested)
Language has been added to align the policy with state and federal law. This policy will become effective July 1, 2006. Waiver of second reading is requested so that the new policy can be included in the 2006-2007 student/parent handbook. The policy must be translated and prepared for printing prior to the beginning of May 2006. Fiscal Implications: None. Recommendation for Action: Board approval is requested.

7.POLICY 6440 - TRESPASSING

Revised, First Reading (Waiver of Second Reading Requested)
Changes in syntax have been made to facilitate the reading of the policy. This policy will become effective July 1, 2006. Waiver of second reading is requested so that the new policy can be included in the 2006-2007 student/parent handbook. The policy must be translated and prepared for printing prior to the beginning of May 2006. Fiscal Implications: None. Recommendation for Action: Board approval is requested.

8.POLICY 6530 - DUE PROCESS

Revised, First Reading (Waiver of Second Reading Requested)
Language has been added in 6530.6 to specify procedures for categorizing absences and make-up work for students who have not been found guilty of misconduct during the appeal process. The process aligns itself to the existing attendance policy 6005.5. This policy will become effective July 1, 2006. Waiver of second reading is requested so that the new policy can be included in the 2006-2007 student/parent handbook. The policy must be translated and prepared for printing prior to the beginning of May 2006. Fiscal Implications: None. Recommendation for Action: Board approval is requested.

9.POLICY 2322/3037/4037/6550 - USE OF SECLUSION AND RESTRAINT

New, First Reading (Waiver of Second Reading Requested)
This policy is written aligned to the new G.S. 115C-391.1. It provides guidelines for school personnel to employ reasonable restraint or seclusion techniques with students. It includes provisions for distribution of this policy to school personnel and parents/guardians at the beginning of each school year. Principals are to notify parents of any prohibited use of seclusion, restraint, or aversive techniques. Ann Majestic presented the new state law at the January principals' meeting. This policy will become effective July 1, 2006. Waiver of second reading is requested so that the new policy can be included in the 2006-2007 student/parent handbook. The policy must be translated and prepared for printing prior to the beginning of May 2006. Fiscal Implications: None. Recommendation for Action: Staff is requesting Board approval.

CLOSED SESSION

lTo consider confidential personnel information protected under G.S. 115C-319.
lTo establish or instruct staff or the attorney concerning the Board's position in negotiating the material terms of an employment contract.
lTo establish or instruct the Board's staff or negotiating agents concerning the position to be taken by or on behalf of the Board in negotiation of (i) the price and other material terms of a contract or proposed contract for the acquisition of real property by purchase, option, exchange, or lease; or (ii) the amount of compensation and other material terms of an employment contract or proposed employment contract pursuant to G.S. 143-318.11 (a)(5).
ACTION ITEMS (cont'd.)

HUMAN RESOURCES

1.RECOMMENDATION(S) FOR ADMINISTRATIVE APPOINTMENT

2.RECOMMENDATION(S) FOR CONTRACT RENEWAL

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.