WCPSS--Board of Education WCPSS--

Board of Education

Board Agenda for the Week of 04/13/2004

OPEN SESSION

CALL TO ORDER - 4:00 p.m.

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

PUBLIC HEARING ON SUPERINTENDENT'S BUDGET REQUEST

INFORMATION

Chair's Comments
Superintendent's Report

PUBLIC HEARING

Citizens who signed up to address the board during public hearing will be called on in priority order�first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public hearing, any speakers remaining will be recognized at the end of the agenda for their comments.

HEALTHY SCHOOLS TASK FORCE PRESENTATION

(Reception immediately following presentation)

APPROVAL OF MEETING AGENDA

CONSENT ITEMS

APPROVAL OF MINUTES

March 16, 2004-Open Meeting
March 30, 2004-Open Meeting
March 30, 2004-Closed Session

FACILITIES

1. EASEMENTS-TURNER CREEK ELMENTARY

Completion of construction of Turner Creek Elementary requires the dedication to the Town of Cary of easements for three bio-retention basins including access containing 2.69 acres, an easement 20 feet wide for a new waterline containing 1.02 acres, a 20-foot wide easement for a new sewer line containing .18 acres, and additional right of way for Turner Creek road realignment containing .58 acres. The easements will be provided by recorded plats. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval of easements to the Town of Cary for three bio-retention basins, waterline improvements, sewer system improvements and right of way all containing 4.47 acres.

2. RESERVIOR WATERSHED PROTECTION AND ACCESS EASEMENT AND AGREEMENT - TURNER CREEK ELEMENTARY

Construction of the new Turner Creek Elementary requires the location of three bio-retention basins for storm water management. A Reservoir Watershed Protection and Access Easement and Agreement is required by the Town of Cary stating requirements for construction, operation and maintenance of the basins. Fiscal Implications: Maintenance is to be provided by WCPSS staff. Budget Request for 2004-2005 includes $250,000 for maintenance at 80 schools within jurisdiction of Raleigh and Cary. Recommendation for Action: Staff requests Board approval of a Reservoir Watershed Protection and Access Easement and Agreement for bio-retention basins at Turner Creek Elementary.

3. RESOLUTION-CLOSING OF PHASE IIIB, STATE BOND AND PLAN 2000 PROJECTS

Resolution requests closing of Phase IIIB, State Bond and PLAN 2000 projects to include: Combs Elementary Phase IIIB, Washington Elementary Phase IIIB, Wake Forest Rolesville High State Bond, Washington Elementary State Bond, Joyner Elementary State Bond, Cary High State Bond, Athens High PLAN 2000 and Baucom Elementary PLAN 2000. Fiscal Implications: The consolidated amount of savings from these closed projects is $748,694.45. These funds will be transferred to Program Contingency for Phase IIIB and Plan 2000 projects, and to Knightdale High for State Bond. Recommendation for Action: Board approval is requested.

4. RESOLUTION-APPROPRIATION FOR PLAN 2004 SCHOOL BUILDING PROGRAM

Appropriation resolution requests funds for the PLAN 2004 School Building Program previously approved by the Board. This request will provide Millbrook High, Martin Middle and Ligon Middle projects with funds to acquire modular complex swing space during construction. Fiscal Implications: Total of this appropriation request is $3,646,073. Appropriations for PLAN 2004 to date total $92,826,652. The total PLAN 2004 appropriation including this request, equals $96,472,725. Recommendation for Action: Board Approval is requested.

5. BIDS: HODGE ROAD ELEMENTARY

Bids for the roof replacement at Hodge Road Elementary were received on March 25, 2004. Staff and Rooftop Systems Engineers, P.C. recommend award of the single prime contract to Metal Roofing Corp. in the amount of $591,050. Fiscal Implications: Funding is available from the total project budget of $635,600, as provided in the re-roofing component of the PLAN 2004 School Building Program. Recommendation for Action: Board Approval is requested.

6. BIDS: BROUGHTON HIGH ROOF REPLACEMENT

Bids for the partial roof replacement at Broughton High were received on March 4, 2004. Staff and Stafford Consulting Engineers recommend award of the single prime contract to Owens Roofing, Inc. in the amount of $149,769. Fiscal Implications: Funding is available from the total project budget of $168,700, as provided in the re-roofing component of the Plan 2004 School Building Program. Recommendation for Action: Board approval is requested.

7. BIDS: MODULAR CLASSROOM UNITS AT MILLBROOK HIGH AND ENLOE HIGH

Bids for the Modular Classroom Units at Millbrook High, including alternates for Enloe High, were received on March 16, 2004. Staff and Gurel Architecture, Inc. recommend award of the single prime contract to Modular Solutions, Inc. in the amount of $3,027,000, of which the contractor is only authorized to perform work in the amount of $1,062,000. The balance of the contract will be funded upon future appropriation for modular units at Millbrook High. Fiscal Implications: Funding is available from the PLAN 2000 and PLAN 2004 Building Program Budgets. Recommendation for Action: Board Approval is requested.

PROGRAM

1. GRANT PROPOSALS

Competitive (#846): United States Department of Education, Carol M. White Physical Education Program / Central Office, Curriculum & Instruction. Competitive (#847): United States Department of Education, Elementary and Secondary School Counseling Program / Central Office, Student Support Services. Entitlement (#848): United States Department of Education, Title VIII, Impact Aid / Central Office, Administrative Services. Competitive (#849): United States Environmental Protection Agency, Five-Star Restoration / Carnage Middle School. Any required cash and/or in-kind matching contributions vary by grant program. Board approval is requested.

HUMAN RESOURCES

1. RECOMMENDATIONS FOR EMPLOYMENT

COMMITTEE CHAIRS' REPORTS

ACTION ITEMS

FACILITIES

1. BIDS: PANTHER CREEK

Bids for the new construction at Panther Creek High were received on March 11, 2004. Staff and Boney Architects, PLLC will present their recommendations for award at this meeting. Fiscal Implications: Funding is available from the total project budget of $40,599,946, for which $1,546,945 is from the PLAN 2000 start-up funds, $14,359,539 is from PLAN 2000, $66,500 is from PLAN 2000 Modernization, $4,900,000 is from Phase IIIB, and $19,726,962 is from PLAN 2004 School Building Program. Recommendation for Action: Board Approval is requested.

2. MEAL PRICES FOR 2004-2005 SCHOOL YEAR

Child Nutrition recommends the following meal prices for breakfast and lunch for the 2004-05 school year.
ElementaryMiddle & High
Breakfast$ .80$1.00
Lunch$1.75$2.00
Middle school lunch and breakfast prices will increase and be the same as high school. Increasing meal prices will enable Child Nutrition to enhance menus, increase offerings, and therefore increase the number of middle school customers. The meal prices are comparable to the other large school systems in North Carolina; see attachment A. Attachment B shows a history of meal prices for Wake County. A la carte prices will be re-evaluated based on the market rate and food bids received in July 2004. Fiscal Implications: Child Nutrition Services 2004-2005 budget will be balanced. Recommendation for Action: Board Approval is requested.

PROGRAM

1. BELL SCHEDULE RECOMMENDATION

The proposed bell schedule modifications open and close schools at times the Transportation Department can more effectively and efficiently provide bus service to students. Advantages of the bell schedule modifications include long-term savings in operating costs, better utilization of equipment, and the ability to provide better service. It is important to note that new school openings will dictate a need to change opening and closing times. Buses already purchased should provide resources to accommodate the proposed bell schedule. Staff recommends board approval of the 2004-2005 bell schedule recommendation which establishes times for seven (7) new schools (Knightdale High, Heritage Middle, Salem Middle, Forestville Elementary, Highcroft Elementary, Jones Dairy Elementary, and Turner Creek Elementary) and modifies bell schedules at four (4) existing schools (Carver Elementary, Hodge Road Elementary, Knightdale Elementary, and Zebulon Elementary).

INFORMATION ITEMS

FACILITIES

1. CHANGE ORDERS - ENVIRONMENTAL REMEDIATION: BROUGHTON HIGH

The renovation of Broughton High has required the removal of lead-based paint and asbestos in several previously unidentified areas as the work progressed through the building. Multiple increases in the design and abatement contracts have occurred. Each of the change orders was under the required limit to bring to the board. Some of the increases have not appeared on the monthly change order list presented to the board. Due to the total amount of these changes, staff presents a summary of the changes to date in the contracts for Associated Industries, Inc. and Childress Environmental. Fiscal Implications: Funding is available from the total project budget of $15,197,735 as provided in the PLAN 2000 School Building Program. Recommendation for Action: Presented for information, no Board Action required.

PROGRAM

2. ASSIGNMENT OF NEW SUBDIVISIONS TO SCHOOLS

The staff of the Office of Growth Management will present recommendations for the following subdivisions: Quarry Pointe (Phases 1-3), Sunset Oaks (Phase 1A), Mill Ridge (Phase 1), Townes of Madison, and The Park at Langston (Phase 1). Transportation costs will increase due to travel time. Other facilities-related costs will be avoided. This item is presented for information.

CLOSED SESSION

To consider confidential personnel information protected under G.S.115C-319 and to establish or instruct Board's staff or negotiating agents concerning the position to be taken by or on behalf of the Board in negotiating (i) the price and other material terms of a contract for the acquisition of real property by purchase, option, exchange, or lease: or (ii) the amounts of compensation and other material terms of an employment contract or proposed employment contract. G.S. 143-318.11(a)(5).
ACTION ITEMS (cont'd.)

HUMAN RESOURCES

1. RECOMMENDATION FOR ADMINISTRATIVE TRANSFER

2. RECOMMENDATIONS FOR ADMINISTRATIVE APPOINTMENTS

SPOTLIGHT ON STUDENTS

PUBLIC HEARING CONTINUATION (if needed)

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.