WCPSS--Board of Education

OPEN SESSION

CALL TO ORDER - 3 P.M.

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chair's Comments
Superintendents Comments

APPROVAL OF MEETING AGENDA

RECOGNITION

1. RECOGNITION OF THE WINTER SPORTS SEASON ATHLETIC STATE CHAMPIONS

The North Carolina High School Athletic Association (NCHSAA) recognizes athletic accomplishments
by providing state championships in 22 sports throughout the school year. Several other areas of sport
competition also award state championships. The winter sports season is complete, and Wake County
schools have received the following state championships. They are:
Cary High School Boys' Wrestling team won the Individual and Team NCHSAA State Championships.
Southeast Raleigh High School Girls' Indoor Track team won the NCHSAA State Championships.
Garner High School's Cheerleading Squad won the NCCCA 4A State Championship.
Sanderson High School's Cheerleading Squad won the NCCCA 4A State Championship (Tied with Garner HS).
Enloe High School Girls' Gymnastic team won the State Championship.
Resolutions for each school recognizing these accomplishments will be presented to the head coaches for
each of the respective teams. Fiscal Implications: None. Recommendation for Action: For recognition
only.

2. BOARD COMMENDATION FOR SCHOOLS RECOGNIZED BY MAGNET SCHOOLS OF

AMERICA AS "SCHOOLS OF DISTINCTION" OR "SCHOOLS OF EXCELLENCE"

The following schools were recently named by the Magnet Schools of America as 2008 Magnet Schools of
Excellence or Magnet Schools of Distinction.
Schools of Excellence:
Broughton International Baccalaureate Magnet High
Ligon Gifted and Talented/Academically Gifted Basics Magnet Middle
Combs Leadership Magnet Elementary
Schools of Distinction:
East Millbrook International Baccalaureate MYP/Creative Arts Magnet Middle
Douglas Creative Arts and Science Magnet Elementary
Farmington Woods International Baccalaureate PYP Magnet Elementary
Joyner Center for Spanish Language IB /PYP Magnet Elementary
Magnet Schools of America is a collaborative network of thousands of U.S. magnet schools that provide
leadership for innovative instructional programs that promote equity, diversity, and academic excellence
for all students in public school choice programs. The schools were selected from a national field of over
2000 candidate magnet schools based on research-based criteria that includes innovative instructional
strategies, student achievement, desegregation and diversity goals, and parent and community
involvement in the magnet school. Fiscal Implication: None. Recommendation for Action: Staff
recommends that principals and school representatives be invited to the board meeting for
commendation.

INFORMATION ITEMS

1. THE CURRICULUM MANAGEMENT AUDIT

The Curriculum Management Audit report was presented to the board by head auditor, Dr. Roseanne
Stripling on September 8, 2007.
On September 18, 2007, Dr. Hargens presented the work structure that had been developed to align the
work of the implementation audit with the four Strategic Directives. The first of regular quarterly reports
will update the board on the status. Fiscal Implications: None. Recommendation for Action: None

2. SCHOOL CONNECTIVITY INITIATIVE

The NC Department of Public Instruction (DPI), working with NC ITS (Information Technology
Services) and MCNC (Microelectronics Center of North Carolina), is implementing the School
Connectivity Initiative (SCI) with recurring funding as specified in the state's FY2007-09 budget bill. In
order to participate, WCPSS agreed to the non-supplant language in the special provisions of the SCI
appropriation and to endorse the connection of the LEA to the North Carolina Research and Education
Network (NCREN) while DPI commits to allocate funding to the LEA and to fund and deploy the
NCREN connectivity. WCPSS also provided a Technology Plan Addendum addressing the SCI
connectivity and documented FY2007-08 WAN and ISP contract costs which served as the basis for the
funding allocation.
When the School Connectivity Initiative is fully implemented, WCPSS internet traffic bound for NC
universities, NC Virtual School, and DPI will travel over the NCREN connectivity rather than via our
usual internet provider. This will free up bandwidth for other traffic through our internet provider and
should result in faster access overall. In addition, the NCREN connectivity will enable WCPSS access to
Internet2. Fiscal Implications: Through the School Connectivity Initiative, a new fund (PRC 073) has
been established by the state, and funding in the amount of $486,307 has been allocated to WCPSS. The
stipulation is that the money in that fund can be used to pay for district technology but may not supplant
existing planned expenditures. Recommendation for Action: For information only. No action required.

3. ASSIGNMENT OF NEW SUBDIVISION TO SCHOOLS

The staff of the Growth and Planning Department will present recommendations for the following
subdivision: The Villages of Apex, North Village (phases 1A and 1B). Fiscal Implications: Facility
related costs will be avoided. Recommendation for Action: Staff is presenting for information.

PUBLIC COMMENT - 4 P.M.

Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

CONSENT ITEMS

APPROVAL OF MEETING MINUTES

February 13, 2008-Community Relations Committee Meeting Minutes
March 6, 2008-Joint Meeting of the Board of Education and Elected Officials in the Eastern
Area
March 18, 2008-Committee of the Whole Meeting Minutes
March 18, 2008-Board of Education Meeting Minutes

FINANCE

1. AUTHORIZATION FORMS

These authorization forms designate the persons authorized to sign vouchers for the payment of money
on behalf of North Ridge Elementary School. Fiscal Implications: These authorization forms are required
for bank records. Recommendation for Action: Approval of Authorization Forms.

2. GIFTS TO THE SYSTEM

Fifty-nine gifts have been donated to the Wake County Public School System. The approximate value of
the gifts is $45,236.09. Fiscal Implications: Not applicable. Recommendation for Action: No action is
required.

3. CONTRACT-NEW TECH FOUNDATION

Southeast Raleigh Magnet High School is a recipient of the 2007-2010 Federal Magnet Schools Assistance
Program (MSAP) Grant. A key objective of Southeast Raleigh Magnet High School's program design is to
develop and implement project-based learning via technology. Staff from Southeast Raleigh Magnet High
School and the Magnet Office have met with New Tech staff as well as visited New Tech high schools.
The New Tech Foundation would provide the services and training needed for Southeast Raleigh Magnet
High School to comply with the scope and project-based learning objectives of the MSAP grant. This is a
three-year contract slated to begin on April 1, 2008. The three-year (2007-2010) contract fee is $254,000.
As part of the contract the New Tech Foundation agrees to provide Southeast Raleigh Magnet High
School staff with training, teacher shadowing, coaching, and support. The Magnet Programs Office is
requesting that $110,000 of the MSAP federal grant funds be allocated to pay for year one of the project
design fee to New Tech Foundation. Contract fees for year two will be $82,300 and for year three
$61,000. Requests to encumber year two and year three funds will be requested once those funds are
released from the federal government. Fiscal Implications: $110,000 for year one of the MSAP grant. (See
contract for details) Recommendation for Action: Staff is requesting Board approval.

FACILITIES

1. UTILITY EASEMENT: PROGRESS ENERGY (RIVER BEND ELEMENTARY)

As part of the construction process and in order to provide service to the River Bend Elementary site,
Progress Energy Carolinas, Inc., requires an easement to construct, relocate, maintain, and operate electric
and/or communication facilities thereon consisting of poles, cables, wires, underground conduits,
enclosures and other pertinent facilities. The easement to be granted will allow for installation of utility
service equipment where needed upon the site, with the precise location to be determined by mutual
agreement and to be memorialized by site maps or drawings upon installation. The requested easement
will not interfere with the Wake County Public School System's present or future use of the property. A
copy of the proposed Easement is attached. Fiscal Implications: None. Recommendation for Action:
Staff request Board approval.

2. LEASE AGREEMENTS: MODULAR CLASSROOM UNITS AT POE ELEMENTARY

In accordance with the terms of the Master Lease Agreement approved by the Board of Education on
March 19, 2007, Modular Space Corp., will provide two six-classroom modular units for Poe Elementary
for a period of 24 months. This is for swing space required for the renovation project at Poe Elementary.
Staff and Gurel Architecture, Inc., recommend approval of the agreements in the combined total
amount of $289,282.52. Fiscal Implications: Funding is available from the Poe renovation project
budget of $14,179,044, of which $250,000 is from PLAN 2004, $13,792,560 from CIP 2006, and $136,484
from CIP 2006 Life Cycle Replacement. Recommendation for Action: Board approval is requested.

3. MASTER JOB ORDER CONTRACT FOR MOVING SERVICES

Bids were received on February 11, 2008 for furniture moving services at various schools involved in the
building programs. Staff recommends award of Master Job Order Contracts to the two lowest and most
responsible bidders; Storr Office Environments, Inc. and All-American Relocation, Inc. Note that the
second lowest bidder, Graebel Raleigh Movers, Inc., was rejected due to poor performance on past school
moves. The selected firms will execute the attached standard form of agreement. These agreements are
for work from April 9, 2008 through January 30, 2009. Fiscal Implications: The actual fee will be
negotiated for individual projects using the bid unit prices, and funded by the specific project.
Recommendation for Action: Board approval is requested.

4. PROFESSIONAL SERVICE AGREEMENTS: COMMISSIONING SERVICES

In accordance with the designer selection procedures adopted by Wake County Board of Education, the
selection committee hereby recommends that the Board select firms in accordance with the attached
recommendation summary for the indefinite delivery service agreements for Commissioning Services.
The selected firms will execute the attached form of agreement, as approved by the Board's attorney.
These agreements are for work beginning July 1, 2008 through December 31, 2009. Fiscal Implications:
Negotiations for the actual fee will be done on an individual project basis and funded by the specific
project. Recommendation for Action: Board approval is requested.

5. MATERIALS TESTING SERVICES: LAKE MYRA ELEMENTARY (E-34)

Negotiations have been completed with QORE Property Sciences, to provide construction materials
testing and special inspection services for Lake Myra Elementary School, in an amount not-to-exceed
$117,802, in accordance with the Master Geotechnical, Material Testing, Special Inspections, and/or
Wetland Delineation Services Agreement. Fiscal Implications: Funding is available from the total project
budget of $22,925,641, of which $22,746,541 is from CIP 2006, $95,150 is from Wake County PROS
(Parks, Recreation, and Open Space funding), and $83,950 is from the Town of Wendell. A future
reallocation of $1,052,585 will be made to the Reserve fund. Recommendation for Action: Board
approval is requested.

6. BIDS: COMBS ELEMENTARY HVAC UPGRADES AND DDC CONTROLS

REPLACEMENT

Bids for Heating Ventilating and Air Conditioning (HVAC) Upgrades and Direct Digital Controls (DDC)
Replacement at Combs Elementary School were received on March 6, 2008. Staff and Sigma Engineered
Solutions, PC, recommend award of the single-prime contract to Climate Control, Inc., d/b/a CCI
Systems, Inc., in the amount of $1,063,950. Fiscal Implications: Funding is available from the total
project budget of $67,813,687 for CIP 2006 Life-Cycle Replacement of Building Components.
Recommendation for Action: Board approval is requested.

7. BIDS: BRIARCLIFF ELEMENTARY HVAC UPGRADES FAND DDC CONTROLS

REPLACEMENT

Bids for Heating Ventilating and Air Conditioning (HVAC) Upgrades and Direct Digital Controls (DDC)
Replacement at Briarcliff Elementary School were received on March 11, 2008. Staff and Sigma
Engineered Solutions, PC, recommend award of the single-prime contract to Climate Control, Inc., d/b/a
CCI Systems, Inc., in the amount of $1,043,125. Fiscal Implications: Funding is available from the total
project budget of $67,813,687 for CIP 2006 Life-Cycle Replacement of Building Components.
Recommendation for Action: Board approval is requested.

8. BIDS: YORK ELEMENTARY HVAC UPGRADES/DDC CONTROLS AND FIRE ALARM

REPLACEMENT

Bids for Heating Ventilating and Air Conditioning (HVAC) Upgrades/Direct Digital Controls (DDC) and
Fire Alarm Replacement at York Elementary School were received on March 11, 2008. Staff and Sigma
Engineered Solutions, PC, recommend award of the single-prime contract to Southern Piping Company
in the amount of $1,198,000. Fiscal Implications: Funding is available from the total project budget of
$67,813,687 for CIP 2006 Life-Cycle Replacement of Building Components. Recommendation for
Action: Board approval is requested.

9. BIDS: EAST GARNER MIDDLE PARTIAL ROOF REPLACEMENT

Bids for the partial roof replacement at East Garner Middle School were received on March 13, 2008.
Staff and Rooftop Systems Engineers, P.C. recommend award of the single-prime contract to Owens
Roofing, Inc. in the amount of $346,603. The existing single-ply membrane roof (1992 and 1997
additions) is at the end of its useful life (10 year warranty) and is being replaced with a new 20 year
modified bitumen roof system. Fiscal Implications: Funding is available from the total project budget of
$67,813,687 for CIP 2006 Life-Cycle Replacement of Building Components. Recommendation for
Action: Board approval is requested.

10. CHANGE ORDER NO. CM-03 GMP 2: ROOT ELEMENTARY

Board approval is requested for Change Order No. CM-03 GMP 2 to New Atlantic Contracting, Inc., for
their Construction Management at Risk contract for the renovations and additions at Root Elementary
School. This change order, in the amount of $5,051,863, is to establish a guaranteed maximum price
(GMP) for the 12 bid packages in Release 2 of this project. A list of the bid packages is attached. The
GMP to date is $10,429,503. The remaining 22 packages will be brought to the April 22, 2008 Board
meeting in order to establish the total GMP for this project. Fiscal Implications: Funding is available
from the total project budget of $21,928,650, of which $300,000 is from PLAN 2004 and $21,628,650
from CIP 2006. Recommendation for Action: Board approval is requested.

11. CHANGE ORDER NO. CM-02: BUGG ELEMENTARY

Board approval is requested for Change Order No. CM-02 to Clancy & Theys Construction Company for
their Construction Management at Risk contract for the Additions and Renovations at Bugg Elementary
School. This change order, in the amount of $5,401,503, is to establish a guaranteed maximum price
(GMP) for 4 time sensitive packages which are part of the 32 construction packages for this project. A
list of bid packages is attached. This change order also modifies the contract to use reimbursable general
conditions instead of lump sump general conditions and to change the ownership to Wake County. A
change order will be brought to the May 6, 2008 Board meeting to establish the final GMP for the
project. Fiscal Implications: Funding is available from the total project budget of $19,569,538, of which
$19,459,878 is from CIP 2006, $75,000 is from Plan 2004, and $34,660 is from Plan 2000.
Recommendation for Action: Board approval is requested.

INSTRUCTIONAL PROGRAM

1. DRIVER EDUCATION CONTRACT RENEWAL 2008-2009

Statutory authority G.S. 20-881, 115C-216 and Title 16 of the N.C. Administrative Code provide enabling authority to contract for Driver Education Program Services.
In July 2007, a new contract with the two-year renewal option was awarded to Jordan Driving School. We are completing the first year of the contract.
Jordan Driving School has provided quality service to students and has cooperated regarding all program modifications.
This contract renewal includes the approved contractual agreement for Jordan Driving School to pay for students and advisors to attend the National Student Safety Conference at a maximum amount of $15,000.
Recommend renewal of contract for Driver Education Program Services to Jordan Driving School, Inc.
Fiscal Implications: Total projected contract cost is $2,140,000.00 based on 10,000 students. The N.C.
Department of Transportation Allocation will fund all costs of the program for Driver Education. No
local funds will be used to support this program. Recommendation for Action: This is presented to
Wake County Public School System's Board of Education to approve the contract for Driver Education
with Jordan Driving School for the period of July 1, 2008 to June 30, 2009.

2. GRANT PROPOSALS

Competitive (#1224): Captain Planet Foundation / Individual Schools.
Competitive (#1225): The Braitmayer Foundation / Individual Schools.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by grant program.
Recommendation for Action: Staff is requesting Board approval.

POLICY

1. POLICY 2541- FAMILY INVOLVEMENT

Revised - Second Reading
The Wake County Public School System's Raising Achievement and Closing the Gap Family Involvement
Sub-Committee have recommended that Policy 2541, Parental Involvement, be revised to reflect more
family-friendly language as well as to authorize the Superintendent or designee to develop corresponding
regulations and procedures (R&P). The newly adopted Family Involvement R&P reflects the recently
adopted Family Involvement Standards of the National Parent Teacher Association (attached as related
back-up).
Revisions to the current policy as well as the corresponding R&P have been made with the input of the
sub-committee, school system staff, and online comments using the Wake County Public School System
Internet Site. These recommendations have been reviewed and approved by the school system's attorney,
Ann Majestic, and the Board Policy Committee.

2. POLICY 6220 - ASSURANCE OF APPROPRIATE SERVICES FOR STUDENTS WITH

DISABILITIES

Revised- Second Reading

R & P 6220 - ASSURANCE OF APPROPRIATE SERVICES FOR STUDENTS WITH

DISABILITIES

Revised - Second Reading

POLICY 6222 - ASSIGNMENT OF EXCEPTIONAL STUDENTS

Revised - Second Reading
POLICY 6220 - The purpose of this request is to update Policy 6220 in accordance with recent changes
to federal and state laws pertaining to students with disabilities. Policy 6220 revised:
Aligns with current reauthorization of the Individuals with Disabilities Educational Improvement Act (IDEA 2004) which went into effect July 2005
Aligns with updated state law, Article 9, which went into effect July 2007
Aligns with Policies Governing Services for Children with Disabilities which was approved by the State Board of Education on November 1, 2007
Updates age of mandatory services to three (3) through twenty-one (21) years of age as set by Article 9.
Removes subsections (6220.2 through 6220.8) as they are already subsumed within section 6220.1
Removes Academically Gifted children as it is no longer under Article 9 regarding students with disabilities.
R & P 6220, POLICY 6222 - These are recommended for removal because they are embedded in Policy
6220. Fiscal Implications: None. Recommendation for Action: Staff is requesting Board approval.

HUMAN RESOURCES

1. RECOMMENDATION FOR EMPLOYMENT

A. Professional
B. Support

COMMITTEE CHAIRS' REPORT

ACTION ITEMS

FACILITIES

1. CAPPING OF CEDAR FORK ELEMENTARY AND FOREST PINES ELEMENTARY

Enrollment capping is governed by Board Policy 6204. The Growth and Planning Department
recommends that enrollment be capped for the 2008-09 school year at Cedar Fork Elementary and Forest
Pines Elementary. The base areas for both schools will be significantly reduced by the opening of new
schools in 2009 and 2010, but enrollment at both schools has grown rapidly for the past two years and is
expected to continue and cause serious overcrowding before new schools can open. The enrollment
caps recommended by staff are: Cedar Fork Elementary - 825, and Forest Pines Elementary - 770.
The overflow schools recommended by staff are: Wake Forest Elementary for Forest Pines Elementary.
Reedy Creek Elementary for nodes assigned to Cedar Fork Elementary located east of Hwy 55, and
Weatherstone Elementary for nodes assigned to Cedar Fork Elementary located west of Hwy 55. Fiscal
Implications: Transportation costs will increase due to travel time. Other facility-related costs will be
avoided. Recommendation for Action: Staff is presenting for Board approval.

2. TRANSIT EASEMENT AND RIGHT-OF-WAY DEDICATION: CITY OF RALEIGH

(ATHENS DRIVE HIGH)

As part of the modular unit installation at Athens Drive High, the City of Raleigh Transportation division
requires the dedication of a new transit easement to be located on a portion of the school property along
Athens Drive. The City of Raleigh will erect and maintain a bus shelter and related facilities, containing
approximately 300 square feet, which will provide an area for members of the public to access public
transportation. As an additional condition of site plan approval and permit issuance, The City of Raleigh
is requiring the conversion of an existing bikeway easement located along Avent Ferry Road to additional
right-of-way. The additional right-of-way area along Avent Ferry Road must also be dedicated to the City.
The requested easements will not interfere with the Wake County Public School System's present or
future use of the property. A copy of the proposed plat which indicates the area of the transit easement
and right-of-way dedication is attached. Fiscal Implications: None. Recommendation for Action: Staff
requests Board approval.

3. PRELIMINARY CONSTRUCTION DOCUMENT APPROVAL & PERMISSION TO

ADVERTISE: H-6 PROTOTYPE HIGH

Staff has reviewed preliminary construction documents prepared by Cherry Huffman Architects, PA, for
construction of the new H-6 prototype high school. In order to meet the tight construction schedule
needed to complete this project for a 2011 school opening, it is proposed to advertise an early Pre
Fabricated Mechanical Penthouse & Custom Air Handler Units Package, before completion of the total
design package. Staff has reviewed the construction documents for this early bid package and requests
Board approval and authorization to advertise. Staff will present the award of this contract to the Board
for approval on June 3, 2008.
Staff also requests Board approval and authorization to advertise for the remaining project packages upon
completion of design and satisfactory review by staff. Staff will bring these packages to the Board for
approval after receipt of bids. Fiscal Implications: Funding is available from the total project budget of
$73,255,556, of which $72,255,556 is from CIP 2006 and $1,000,000 from PLAN 2004 Start-Up.
Recommendation for Action: Board approval is requested.

4. RESOLUTION: CIP 2006 FUNDING APPROPRIATION

This resolution requests funds for the CIP 2006 School Building Program previously approved by the
Board. This request will provide Facilities Assessments funds, in the amount of $400,000, for fiscal year
2008-2009. Due to the recent approval of the Maintenance and Operations positions for doing facility
assessments, an appropriation is needed to fund the upcoming fiscal year. Fiscal Implications: Total of
this appropriation request is $400,000. Appropriations for CIP 2006 to date total $830,980,121. The total
CIP 2006 appropriations including this request, equals $831,380,121. This leaves a balance of
$224,494,716 to be appropriated from the total CIP 2006 Building Program sum of $1,055,874,837.
Recommendation for Action: Board approval is requested.

RECOGNITION

SPOTLIGHT ON STUDENTS

Seventeen students will be recognized as Spotlight on Students award winners.

CLOSED SESSION

To consider confidential personnel information protected under G.S. 143-318.11(a)(6) and 115C-319.
To consider confidential student information protected under G.S. 115C-402 and the Family Educational and Privacy Rights Act, 20 U.S.C. 1232g.
To establish or give instructions concerning the Board's negotiating position related to a potential acquisition of real property, as provided in G.S. 143-318.11(a)(5).
ACTION ITEMS- Cont'd

HUMAN RESOURCES

1.RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.