WCPSS--Board of Education

OPEN SESSION

CALL TO ORDER - 4 p.m.

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chair's Comments
Superintendent's Report

PUBLIC HEARING ON THE SUPERINTENDENT'S PLAN FOR STUDENT SUCCESS

Citizens who signed up to address the 2006-2007 Superintendent's Plan for Student Success will be called on in priority order. Each individual speaker will be allowed three minutes for remarks.

PUBLIC COMMENT

Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

RECOGNITION

SPOTLIGHT ON STUDENTS

Nineteen students will be recognized as Spotlight on Students award winners. Fiscal Implications: There are no fiscal implications. Recommendation for Action: Recognition

APPROVAL OF MEETING AGENDA

CONSENT ITEMS

APPROVAL OF MEETING MINUTES

February 14, 2006 - Finance Committee Meeting Minutes
February 16 and 17, 2006 - Board of Education Quarterly Planning Retreat Minutes
March 15, 2006 - Joint Meeting of the Board of Commissioners and the Board of Education Minutes
March 20, 2006 - Student Assignment Public Hearing - Board Room
March 21, 2006 - Committee of the Whole Minutes
March 21, 2006 - Board Meeting Minutes

FACILITIES

1.CONSTRUCTION DOCUMENTS: KNIGHTDALE ELEMENTARY ADDITIONS & RENOVATIONS

Staff has reviewed the construction documents and requests Board approval and authorization to advertise for the demolition of the existing gym building as part of the Knightdale Elementary Addition & Renovations project. Fiscal Implications: The total budget is $6,426,511, which is currently available from the PLAN 2000 School Building Program. Recommendation for Action: Board approval is requested.

2.RESOLUTION: QUARTERLY FUNDING FOR PLAN 2004 SCHOOL BUILDING PROGRAM

Resolution requests funds for the PLAN 2004 School Building Program previously approved by the Board. This request will provide funding for Environmental Compliance, Project Management, System-wide Improvements, and Technology in accordance with the master schedule. Fiscal Implications: Total of this appropriation request is $7,188,220. Appropriation for PLAN 2004 to date total is $527,976,879. The total PLAN 2004 appropriation, including this request, equals $535,165,099. Recommendation for Action: Board approval is requested.

3.RESOLUTION: NINTH GRADE CENTER IN EXISTING BUILDING - DESIGNER SELECTION

Resolution is presented to waive the traditional designer selection and to select Schenkel Shultz Architecture for the design of the Wakefield High 9th grade center. This request is in accordance with NCGS 143-64.32, which allows the exemption of the statutory designer selection process. The specific reason for this exemption is that the time available for the opening of this facility is very tight and does not allow for the standard selection process. This will shorten design time and help expedite the project. The staff reviewed the credentials and workload of three firms with previous experience with conversion of large box store and office facilities for a school. Staff recommends proceeding with the negotiation of a design contract with Schenkel Shultz Architecture based on their experience and availability to do the work. Fiscal Implications: None at this time. Recommendation for Action: Board approval is requested.

4.DESIGNER SELECTION: PROFESSIONAL SERVICES PACKAGE 05 C

In accordance with the designer selection procedures adopted by the Wake County Board of Education, the selection committee hereby recommends that the Board select firms in accordance with the attached recommendation for the indefinite delivery service agreements that comprise Professional Services Package 05 C. These agreements are for commissioning of capital improvement projects beginning immediately through December 31, 2007. Fiscal Implications: The fee for each project will be negotiated separately. Fees are part of each project budget. Recommendation for Action: Board approval is requested.

5.OPTION FOR ACQUISTION OF EASEMENT (OR SERVITUDE) ON HORTON ROAD -KNIGHTDALE HIGH

BellSouth Telecommunications, Inc. desires, for the sum of One and no/100 Dollars ($1.00), to be granted an option for acquisition of a 30' x 30' easement upon Wake County Public School System property to construct, operate, maintain, add, and/or remove such systems of communications, facilities, or related services. The requested easement would not interfere with the Wake County Public Schools' present or future use of the property. A copy of the plat is attached which indicates the areas of the easement. BellSouth Telecommunications, Inc. agrees to pay Wake County Public School System Five Thousand and 00/100 ($5,000) when, and if, this option is exercised. Fiscal Implications: None. Recommendation for Action: Staff requests Board grant Bellsouth Telecommunications, Inc., the option for acquisition of easement.

6.OPTION FOR ACQUISITION OF EASEMENT (OR SERVITUDE) ON THOMPSON ROAD - TIMBER DRIVE ELEMENTARY

7.JOINT USE AGREEMENT: MIDDLE CREEK HIGH - AGREEMENT FOR THE JOINT USE OF THE AUXILIARY GYMNASIUM, MIDDLE CREEK PARK COMMUNITY CENTER, GREENWAYS, OUTDOOR BASKETBALL COURTS, TENNIS COURTS, AND PARKING AREAS

Board and Town partnered in the purchase of property for the joint design and construction of a school and park. Land was subdivided after design. Town agreed to pay the additional design and construction costs for the addition of a community center with additional parking area located next to the high school on Board Property. The community center will be primarily used for Town purposes during school and non-school hours. Town agreed to pay for facility upgrades beyond the school program requirements in the high school auxiliary gym and on the outdoor tennis courts in exchange for Town use of the auxiliary gym and tennis courts when not needed by the Board. Town shall assist in the maintenance of the areas designated for joint use. After normal school hours, and when not needed by the Board, the Town shall exercise Joint Use privileges to schedule the use of the tennis courts and is given the autonomy to set rates for third party users. The school's program softball field is located on Town property. The school shall have priority of scheduling use of school program space (the designated softball field) during school and non-school hours. The term of this agreement is 50 years. Fiscal Implications: Town will share in the maintenance costs for the school's auxiliary gym, greenways, outdoor basketball courts, and school parking areas. Town will be solely responsible for both routine and major maintenance of the outdoor tennis courts, community center, and community center parking area. Recommendation for Action: Board approval is requested.

INSTRUCTIONAL PROGRAM

1.AMENDMENT TO CONTRACT WITH SPEECH AND LANGUAGE THERAPY SOLUTIONS

Speech & Language Therapy Solutions will provide speech/language services while a SLP is on maternity leave. Fiscal Implications: Funds will be taken from Fund 2 (PRC 32). Increase current contract from $87,620 to $123,620 (an increase of $36,000). Recommendation for Action: Staff is requesting Board approval.

HUMAN RESOURCES

1.RECOMMENDATIONS FOR EMPLOYMENT

a. Professional
b. Support

COMMITTEE CHAIRS' REPORTS

ACTION ITEMS

FINANCE

1.PURCHASE OF CAPITAL OUTLAY ITEMS FOR TECHNOLOGY SERVICES

As part of the 2006-07 Superintendent's Plan for Student Success, there are four items listed under Systemwide Issues on pages 324-327 related to Data Integrity. The need to purchase computer hardware, software, and ongoing support is associated with the implementation of each initiative. Due to additional funds currently being available in the over/under budget, accelerating purchase of the hardware for these four initiatives is recommended thereby reducing the District's request for 2006-07. Fiscal Implications: Total amount for purchases is estimated at $441,322.57. Funding for these capital outlay items is available through the District's 2005-06 over/under budget. Recommendation for Action: Staff is requesting Board approval of purchases.

FACILITIES

1.FUNDING FOR PROCUREMENT OF SCHOOL BUSES, ACTIVITY BUSES, SUPPORT VEHICLES, AND SUPPORT EQUIPMENT FROM 2005-06 OVER/UNDER FUNDS

Due to transportation operation cost savings in the over/under, and in consideration of the projected receipt of fines from Barnes Motor Parts, the fund balance for 2005-06 will be higher than projected. It is proposed to use a part of the over/under balance to fund essential one-time purchases. See attached support documentation. Fiscal Implications: The following amounts will be transferred from current 2005-06 over/under: $3,348,000 for new school buses; $675,000 for activity buses; $362,520 for replacement support vehicles; and $75,000 for support equipment; total amount of $4,460,520. This will reduce the county appropriation request in the 2006-2007 Superintendent's Plan for Student Success by $5,696,382. It is noted that the difference in totals results from reducing the number of buses from 66 to 48, and adjusting the per unit cost of buses. The over/under funds available as of March 17, 2006, are $7.9 million. Recommendation for Action: Board approval to fund procurement of school buses, activity buses, support vehicles, and support equipment is recommended.

2.NAME SELECTION AND ASSIGNMENT FOR NEW ELEMENTARY FACILITIES (E-19)

Staff is in the process of locating and acquiring a suitable site for an elementary school in the area of the target ring known as E-19, that presuming timely adequate funding will open in the Fall of 2008. The constituency of faculty, staff, and students that will attend the school have been assigned to the Spring Forest Road modular swing space for the 2006-2007 school year and the 2007-2008 school year until the permanent school site opening occurs. There has recently been significant interest in proceeding with naming the school site even before the official site is confirmed and acquired. To do so would allow the beginning of the establishment of a school identity, establishment of a school body unity among constituent students and staff, and would provide a more permanent non-numeric designation to overcome concerns of continued transience and uncertainty. A memorandum containing a list of school names for consideration is attached. Fiscal Implications: None. Recommendation for Action: Staff recommends selection and assignment of a permanent name for the new elementary school currently designated as E-19, to be Northeast Raleigh Elementary School.

3.BELL SCHEDULE RECOMMENDATION FOR NEW SCHOOLS OPENING FOR THE 2006-07 SCHOOL YEAR

It is recommended that the five elementary schools opening in 2006-2007 (Barwell Road Elementary, Brier Creek Elementary, Carpenter Elementary, Holly Grove Elementary, and E-19 Elementary) be placed on third tier, 9:15 a.m. to 3:45 p.m., and that the two new high schools opening in 2006-2007 (Holly Springs High and Panther Creek High) be placed on first tier, 7:25 a.m. to 2:18 p.m. Fiscal Implications: Buses already purchased will provide resources to accommodate proposed bell schedule. Additional bus drivers will be recruited. Recommendation for Action: Approval of bell schedules for new schools is recommended.

CLOSED SESSION

lTo consider confidential personnel information protected under G.S. 115C-319.
lTo establish or instruct staff or the attorney concerning the Board's position in negotiating the material terms of an employment contract.
lTo consult with an attorney employed or retained by the Board in order to preserve the attorney-client privilege between the attorney and the Board pursuant to G.S. 143-318.11(a)(3).
ACTION ITEMS (contd.)

HUMAN RESOURCES

1.RECOMMENDATION(S) FOR ADMINISTRATIVE APPOINTMENT

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.