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WCPSS--Board of Education

OPEN SESSION


CALL TO ORDER - 3 P.M.


QUORUM DETERMINATION


PLEDGE OF ALLEGIANCE


INFORMATION

Chair's Comments
Superintendents Comments

APPROVAL OF MEETING AGENDA


INFORMATION ITEMS


1. DISPOSITION OF MONIES RECEIVED FROM MICROSOFT


SETTLEMENT

As a result of a class action lawsuit against Microsoft and the monies awarded,
WCPSS was awarded a total reimbursement of $738,265.80 in the form of two equal
vouchers: a General Purpose voucher and a Software voucher. To claim this money,
documentation of specific eligible technology equipment and software purchases was
required. This information was shared with the Board on March 18, 2008. Complete
documentation for the General Purpose voucher was submitted and the total amount of
$369,132.90 was received and distributed to the accounts from which the eligible
purchases were made. Documentation for the Software voucher was provided in two
separate submissions. The first submission resulted in receipt of $156,298 which will
be placed in Technology Services Division's operating budget. Documentation for the
remaining balance of the Software voucher has been submitted and preliminary notice
has been received that the monies will be forthcoming. That amount will be placed in
PRC 15 (a state fund for School Technology). All recovered monies will be utilized to
support technology in district schools. Fiscal Implications: These monies will allow
technology projects to move forward that otherwise would not have been possible due
to lack of funding. Recommendation for Action: Staff is presenting this item for
information.

2. BOARD COMMENDATION FOR SCHOOLS RECOGNIZED BY MAGNET


SCHOOLS OF AMERICA AS "SCHOOLS OF DISTINCTION" OR "SCHOOLS


OF EXCELLENCE"

The following schools were recently named by the Magnet Schools of America as 2008
Magnet Schools of Excellence or Magnet Schools of Distinction.
2009 National Magnet Schools of Excellence
Farmington Woods International Baccalaureate PYP Magnet Elementary
Joyner Center for Spanish Language/International Baccalaureate PYP Magnet Elementary
East Garner International Baccalaureate MYP Magnet Middle
Ligon Gifted & Talented Magnet Middle
Enloe Gifted & Talented/ International Baccalaureate Diploma Programme Center for
Humanities, Sciences & the Arts Magnet High
2009 National Magnet Schools of Distinction
Brooks Museums Magnet Elementary
Bugg Creative Arts and Science Magnet Elementary
Combs Leadership Magnet Elementary
Douglas Creative Arts and Science Magnet Elementary
Fuller Gifted & Talented Magnet Elementary
Hunter Gifted & Talented Magnet Elementary
Powell Gifted & Talented Magnet Elementary
Underwood Gifted & Talented Magnet Elementary
Wiley International Studies Magnet Elementary
Carnage Gifted & Talented Magnet Middle
Centennial Campus University Connections & Leadership Magnet Middle
East Millbrook International Baccalaureate MYP / Creative Arts Magnet Middle
Martin Gifted & Talented Magnet Middle
Magnet Schools of America is a collaborative network of thousands of U.S. magnet
schools that provide leadership for innovative instructional programs that promote equity,
diversity, and academic excellence for all students in public school choice programs. The
schools were selected from a national field of over 2000 candidate magnet schools based
on research-based criteria that includes innovative instructional strategies, student
achievement, desegregation and diversity goals, and parent and community involvement in
the magnet school.
Fiscal Implications: None. Recommendation for Action: Staff recommends that
principals and school representatives be invited to the board meeting for commendation.

PUBLIC COMMENT - 4 P.M.

Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

CONSENT ITEMS


APPROVAL OF MEETING MINUTES

March 10, 2009-Facilities and Operations Committee Meeting Minutes
March 10, 2009-Student Achievement Committee Meeting Minutes
March 11, 2009-Board Work Session Minutes
March 17, 2009-Committee of the Whole Minutes
March 17, 2009-Board of Education Meeting Minutes
March 17, 2009-Closed Session Meeting Minutes

FINANCE


1. COMPUTER SOFTWARE INNOVATIONS, INC. SERVICE AGREEMENT

Technology Services will be converting the current network directory systems to a
centralized service based on Microsoft's Active Directory platform. This initiative is
being implemented in several independent phases. Project #2 will allow the district to
identify and document the technology necessary to integrate a secure automated
provisioning solution into the district's network infrastructure. This includes creation
of a management framework as well as design, development and deployment of
specific management agents used to acquire student and staff information. Total cost of
Project #2 is $156,000 which includes $130,000 for design, plan and implementation
and $26,000 for first year support. Fiscal Implications: Total amount of agreement is
$156,000. Funding for contracted services is available in the PRC 15 State Technology
Funds budget. Recommendation for Action: Staff is requesting Board approval of
agreement.

FACILITIES


1. SUBLEASE: TEMPORARY CLASSROOM SPACE (WAKE FOREST


ROLESVILLE HIGH COLLISION REPAIR TECHNOLOGY CLASS)

Planned renovations to the Wake Forest-Rolesville High School (WFRHS) campus require students to relocate to Heritage High School for the 2009-2010 school year. There will not be adequate and appropriate space on the Heritage campus for the CTE Collision Repair Technology classes to continue to hold class meetings and construction of a suitable auto shop facility at Heritage High had an estimated cost of $400,000. An alternate location is necessary for the continuance of these classes until the WFRHS campus reopens. These classes are graduation requirements for students in the College Technical Prep course of study. Negotiations have been completed with Moll, Inc., for a sublease for approximately 2,350 square feet of rentable space of a building located at 303 East Roosevelt Avenue, Wake Forest, NC 27587, that currently houses Auto Care of Wake Forest. The leased space includes a classroom space, repair areas, paint booth access, and a small outdoor space for project car storage that lies within a fenced area on the premises. The term of the sublease will be from June 1, 2009 to August 31, 2010 at a rate of $2,000 per month. Fee includes all necessary utilities costs. Minor up-fit additions will be necessary to comply with ADA and program requirements. The Town of Wake Forest has approved the site for school use. A copy of the proposed sublease is attached. Fiscal implications: The lease rate is $2,000 per month for 15 months for a total lease term fee of $30,000. Funding is available from the current total project budget of $62,800,000, of which $57,350,000 is from CIP 2006, $200,000 from PLAN 2004 Start-Up, and $5,250,000 from projected savings on other projects. Recommendation for action: Board approval is requested.

2. SANFORD CREEK ELEMENTARY- LEVEL 4 JOINT USE AGREEMENT

The Town of Rolesville has requested a Level 4 Joint Use Agreement for the athletic field, walking track, and playground located at Sanford Creek Elementary School. The town has agreed to maintain the multipurpose field and walking track, and to share in the maintenance costs of the playground, in exchange for the privilege to schedule the use of the multipurpose field and track when such areas are not needed by the Board. The school will schedule use of the shared areas during normal school hours and shall have priority of use at all times. The town will schedule multipurpose field use during non-school hours when such areas not needed by the Board. The initial agreement term is for a period of twenty-five (25) years. The terms of this proposed agreement are consistent with the standard Level 4 Joint Use Agreements in effect at other schools. Fiscal implications: None. Recommendation for action: Board approval is requested.

3. MASTER JOB ORDER CONTRACT FOR MOVING SERVICES

Bids were received on February 11, 2009 for furniture moving services at various schools involved in the building programs. Staff recommends award of Master Job Order Contracts to the four lowest and most responsible bidders; All American Relocation, Inc., Cameron & Cameron, Inc., CMS, Inc., and Graebel/Raleigh Movers. The selected firms will execute the attached standard form of agreement. These agreements are for work from April 1, 2009 through March 10, 2010. Fiscal implications: The actual fee will be calculated for individual projects using the bid unit prices, and funded by the specific project. Recommendation for action: Board approval is requested.

4. CHANGE ORDER NO. GC-10: AVERSBORO ELEMENTARY

Board approval is requested for Change Order No. GC-10 to Skanska USA Building, Inc., for their Construction Management at Risk (CMAR) contract for Aversboro Elementary School. This change order, a reduction in the amount of $131,465.02, provides final reconciliation of the remaining construction manager contingency. This change order will complete this contract. The final Guaranteed Maximum Price for this contract is $16,980,593.13. The CMAR contracts allow for unused construction manager contingency funds to be credited to the construction manager as follows: 40% for meeting substantial completion; 20% for meeting final completion; and 40% for meeting specific performance measures. This construction manager met substantial and final completion, and met 84.5% of the performance measures. The attachments show how the unused construction manager contingency was calculated, the process for evaluation of their performance, and other key criteria about this contract. Fiscal implications: Funding is available from the total project budget of $20,045,425, of which $978,228 is from PLAN 2004 and $19,067,197 from CIP 2006. It is anticipated that savings from this project will be available for reallocation to CIP 2006 Program Contingency in the near future. Recommendation for action: Board approval is requested.

5. CHANGE ORDER NO. CM-08: ALSTON RIDGE ELEMENTARY (E-30)

Board approval is requested for Change Order No. CM-08 to Barnhill Contracting Company for their Construction Management at Risk (CMAR) contract to construct the new Alston Ridge Elementary School. Per Town of Cary requirements, this change order, in the amount of $877,694.25, is to build a 535-foot long extension to Kit Creek Road, turn lanes on Alston Avenue, and on-site improvements required due to stormwater from this road. Fiscal implications: Funding is available from the proposed total project budget of $24,373,100, of which $22,746,540 is from CIP 2006 and $1,626,560 will be from CIP 2006 Offsite Improvements. This change order is currently encumbered within the project due to CIP 2006 Offsite Improvements funding being exhausted. When additional offsite money is available, $791,827 will be reimbursed to the project for the offsite portion of this change order. This is in addition to the $313,373 of offsite improvement charges already encumbered within the project that must be reimbursed. Recommendation for action: Board approval is requested.

6. CHANGE ORDER NO. GC-11: HERBERT AKINS ROAD ELEMENTARY

Board approval is requested for Change Order No. GC-11 to Clancy & Theys Construction Co. for their Construction Management at Risk (CMAR) contract to construct the new Herbert Akins Road Elementary School. This change order, in the net amount of $48,384.12, is for adding turn lanes at the intersection at Herbert Akins Road and James Slaughter Road, as required by the N.C. Department of Transportation. Completion of this intersection improvement is a condition for granting a certificate of occupancy of the building by the Town of Fuquay-Varina. Fiscal implications: Funding is available from the proposed total project budget of $23,775,597, of which $22,914,681 is from CIP 2006, and $860,816 will be from CIP 2006 Offsite Improvements. This change order is currently encumbered within the project due to CIP 2006 Offsite Improvements funding being exhausted. When additional offsite money is available, it will be reimbursed to the project in addition to $184,838 of project allowances currently being used to fund part of this change order. Recommendation for action: Board approval is requested.

7. CHANGE ORDER NO. CM-04: WAKE FOREST-ROLESVILLE HIGH


ADDITIONS AND RENOVATIONS

Board approval is requested for Change Order No. CM-04 to Clancy & Theys
Construction Co. for their Construction Management at Risk contract for additions and
renovations to Wake Forest-Rolesville High School. This change order, in the amount
of $8,567,736, is to establish a guaranteed maximum price (GMP) for Release 1 (the
second GMP), which includes 12 of the 42 construction packages for this project. A
list of bid packages is attached. Future change orders will be brought to the April 21,
2009 and May 19, 2009 Board meetings to establish the GMP for the total project.
This expenditure has been discussed with and approved by Wake County staff. Fiscal
implications: Funding is available from the current total project budget of $62,800,000,
of which $57,350,000 is from CIP 2006, $200,000 from PLAN 2004 Start-Up, and
$5,250,000 from projected savings on other projects. Recommendation for action:
Board approval is requested.

8. MATERIALS TESTING SERVICES: WAKE FOREST-ROLESVILLE HIGH


ADDITIONS AND RENOVATIONS

Negotiations have been completed with Trigon/Kleinfelder Co. to provide construction materials testing and special inspection services for the Wake Forest-Rolesville High Additions and Renovations Project, in an amount not-to-exceed $329,406, in accordance with the Master Geotechnical, Material Testing, Special Inspections, and/or Wetland Delineation Services Agreement. Fiscal implications: Funding is available from the current total project budget of $62,800,000, of which $57,350,000 is from CIP 2006, $200,000 from PLAN 2004 Start-Up, and $5,250,000 from projected savings on other projects. Recommendation for action: Board approval is requested.

9. CHANGE ORDER NO. 2: WAKE FOREST-ROLESVILLE HIGH


ADDITIONS AND RENOVATIONS

Board approval is requested for Change Order No. 2 to Davis Kane Architects, P.A. This change order, in the amount of $599,494.66, is to fund the negotiated fee increase due to the increase of the scope of the project. The design consultant had previously been authorized to provide services through the permitting and bidding phase for a fee of $1,908,133 out of a total fee of $2,756,547. The new total fee is $3,356,041.66. The balance of $848,414 remains to be authorized for the construction administration and closeout. This change order was presented in error and signed without Board approval on March 6, 2009. Measures have been put in place to prevent a reoccurrence. Fiscal implications: Funding is available from the current total project budget of $62,800,000, of which $57,350,000 is from CIP 2006, $200,000 from PLAN 2004 Start-Up, and $5,250,000 from projected savings on other projects. Recommendation for action: Board approval is requested.

STUDENT ACHIEVEMENT


1. GRANT PROPOSALS

Competitive (#006709): NFL Network Keep Gym in School Grant / Individual Schools.
Competitive (#006809): Action for Healthy Kids / Individual Schools.
Competitive (#006909): Wake County Solid Waste Management Feed The Bin / Individual Schools.
Competitive (#007009): National Education Association (NEA) Foundation / Individual Schools.
Competitive (#007109): Fuquay-Varina Junior Woman's Club / Individual Schools.
Collaborative (#007209): Meredith College LeaderShapeâ Vision Fund / Bugg Creative Arts and Science Magnet Elementary School.
Fiscal Implication: Any required cash and/or in-kind matching contributions vary by grant
program. Recommendation for Action: Staff is requesting Board approval.

2. PLANS FOR BARWELL ROAD ELEMENTARY AND EAST WAKE SCHOOL


OF INTEGRATED TECHNOLOGY

According to G.S. 115C-105.37, plans must be submitted for addressing the needs of
Barwell Road Elementary and East Wake School of Integrated Technology. The plans
include how Central Services will assist with and monitor the progress of the schools.
In order to facilitate the improvement of student achievement at each school, Central
Services staff will conduct an Individual School Audit for each school. "The Individual
School Audit is a diagnostic process designed to reveal the extent to which the
administrators and professional staff of a school, in conjunction with district officials,
have developed and implemented a sound, valid, and operational approach for high
student achievement performance….The diagnostic Individual School Audit's scope is
centered on curriculum and instruction, and any aspect of operations of a school and the
school system that enhances or hinders its design and/or delivery. The goal of the
Individual School Audit is to gather diagnostic data about the current operation of the
school staff and compare this data to a set of CMSi-designed standards for schools with
high student performance. From these data, findings are made and action strategies are
recommended in a written report to direct the staff in establishing an educational program
toward academic excellence." (CMSi, 2009). Fiscal Implication: N/A. Recommendation
for Action: Approval of plans.

HUMAN RESOURCES


1. RECOMMENDATIONS FOR EMPLOYMENT

a. Professional
b. Support

ACTION ITEMS


FINANCE


1. APPROVAL OF BOARD OF EDUCATION'S PROPOSED BUDGET, 2009-2010

To approve the Board of Education's Proposed Budget for 2009-2010. Fiscal
Implications: The Board of Education's Proposed Budget for fiscal year 2009-2010 will be
delivered to the County Commissioners by May 15, 2009. Recommendation for Action:
Board of Education's approval of the Proposed Budget including a budget request from
the County Commissioners for 2009-2010. This amount is shown on the attached sheet.

FACILITIES


1. SALES TAX AGREEMENT WITH WAKE COUNTY

Board attorneys will provide information regarding the sales tax agreement and the lease document. Fiscal implications: The proposed transfer by lease will yield the maximum recovery of sales tax. Recommendation for action: Specific recommendation will be addressed at Committee of the Whole.

2. CAPPING OF CEDAR FORK ELEMENTARY AND FOREST PINES


ELEMENTARY

Enrollment capping is governed by Board Policy 6204. The Growth and Planning Department recommends that enrollment remain capped for the 2009-2010 school year at Cedar Fork Elementary and Forest Pines Elementary. The base areas for both schools will be significantly reduced by the opening of new schools in the future years, but enrollment in the base areas of both schools has grown rapidly for the past several years and is expected to continue and could cause serious overcrowding before new schools can open. The enrollment caps recommended by staff are: Cedar Fork Elementary - 820, and Forest Pines Elementary - 725. The overflow schools recommended by staff are: Wake Forest Elementary for Forest Pines Elementary. Reedy Creek Elementary for nodes assigned to Cedar Fork Elementary located east of Hwy 55, and Weatherstone Elementary for nodes assigned to Cedar Fork Elementary located west of Hwy 55. Fiscal implications: Transportation costs will increase due to travel time. Other facility-related costs will be avoided. Recommendation for action: Board approval is requested.

STUDENT ACHIEVEMENT


1. TIME FOR LEARNING

Annually the Board of Education approves bell schedules for the next school year.
Staff recommends approval of the daily bell schedules on the attached list. New
elementary schools are Banks Road Elementary, Herbert Akins Road Elementary, and
Lake Myra Elementary.
A professional learning community is made up of team members who regularly
collaborate toward continued improvement in student learning through a shared
curricular-focused vision. Providing time for educators to do this important work is
essential. The purpose of the Time Committee is to develop a recommendation to be
presented to the School Board that enables schools to find time within the school day
for learning teams. The Board of Education approved the current 4 common Early
Release Day Schedule for 2008-2009 on March 18, 2008. The Time Committee
recommendation for 2009-2010 will be presented. Fiscal Implications: Buses already
purchased will provide resources to accommodate proposed bell schedules for Banks
Road Elementary, Herbert Akins Road Elementary, and Lake Myra Elementary.
Recommendation for Action: Approval of bell schedules is recommended. Approval of
Time Committee recommendation.

RECOGNITION


SPOTLIGHT ON STUDENTS - 6 P.M.

Eighteen students will be recognized as Spotlight on Students award winners.

CLOSED SESSION

To consider confidential personnel information protected under G.S. 143-318.11(a)(6) and 115C-319.
To consider confidential student information protected under G.S. 115c-402 and the Family Educational and Privacy Rights Act, 20 U.S.C. 1232g.
To establish or give instructions concerning the Board's negotiating position related to a potential acquisition of real property, as provided in G.S. 143-318.11(a)(5).
ACTION ITEMS - Cont'd

HUMAN RESOURCES


1.RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)


2.RECOMMENDATION FOR ADMINISTRATION TRANSFER(S)


3.CAREER STATUS


ADJOURNMENT




Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.