WCPSS--Board of Education

OPEN SESSION

1. CALL TO ORDER

2. QUORUM DETERMINATION

3. PLEDGE OF ALLEGIANCE

4. INFORMATION

Chair's Comments
Superintendent's Comments

5. APPROVAL OF MEETING AGENDA

INFORMATION ITEM

6. 2010 LEGISLATIVE AGENDA

The 2010 Legislative Agenda is proposed by the Legislative Committee and presented as
information. Fiscal Implications: Undetermined at this time. Recommendation for Action:
Information at this time.

PUBLIC HEARING OF THE SUPERINTENDENT'S PROPOSED BUDGET - 3:30 P.M.

Citizens who sign up to address the 2010-2011 Superintendent's Proposed Budget will be called on in priority
order. Each individual will be allowed two minutes for remarks.

PUBLIC COMMENT - 4 P.M.

Citizens who signed up to address the board during public comment will be called on in priority order first
for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed
two minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this
public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized
at the end of the agenda for their comments.

CONSENT ITEMS

7. APPROVAL OF MEETING MINUTES

February 16, 2010-Board of Education Meeting Minutes
February 23, 2010-Facilities & Operations Committee Meeting Minutes
February 23, 2010-Special Board Meeting Minutes
February 23, 2010-Closed Session Meeting Minutes
February 24, 2010-Policy Committee Meeting Minutes
March 2, 2010-Committee of the Whole Meeting Minutes
March 2, 2010-Special Board Meeting Minutes
March 2, 2010 -Closed Session Meeting Minutes
March 9, 2010-Special Board Meeting Minutes
March 9, 2010-Closed Session Meeting Minutes

FINANCE

8. AUTHORIZATION FORMS

These authorization forms designate the persons authorized to sign vouchers for the payment of
money on behalf of Farmington Woods Elementary and Green Hope Elementary. Fiscal
Implications: These authorization forms are required for bank records. Board
Recommendations: Approval of Authorization Forms.

9. REPORT OF ADMINISTRATION APPROVED CONTRACTS

The attached summaries are provided as information in accordance with Board Policy 8361. The
summaries list all change orders, and contracts having a value greater than $50,000 and not over
$100,000, and purchase orders in excess of $250,000 for February 2010. Fiscal Implications: Not
applicable. Board Recommendations: Not applicable.

10. RENEWAL OF OUTSOURCED DBA SUPPORT SERVICES AGREEMENT

In October 2008 a contract was executed with Autonomic Resources to provide outsourced
DBA support services to the district. This was an eighteen-month contract which included an
option of renewal for up to two additional one-year terms. The support services are provided
remotely and help to ensure that the district's business applications are maintained and operate
in a manner that meets the district's requirements. Autonomic Resources is required to adhere to
a Service Level Agreement which outlines specific responsibilities and response times. DBA
support services are provided at a fixed monthly rate of $46,230.59. Initial contract term expires
March 30, 2010. Change Order 1 will extend these services at the same monthly rate for an
additional one-year term through March 30, 2011. Fiscal Implications: Total amount of change
order is $554,767.08. $138,691.77 is required during this fiscal year. The remaining $416,075.31
will be paid in 2010-2011. Funding for contracted services was planned for and is available in the
Technology Services 2009-10 operating budget. Board Recommendations: Staff is requesting
Board approval of change order.

FACILITIES

11. BIDS: WENDELL ELEMENTARY HVAC RENOVATIONS

Bids were received on February 24, 2010, for HVAC system renovations at Wendell Elementary
School. Staff and United Engineering Group, Inc., recommend award of the single-prime
contract to Bolton Service, LLC, in the amount of $371,117. Fiscal implications: Funding is
available from the total budget of $67,813,687 for CIP 2006 Life-Cycle Replacement of Building
Components. Recommendation for action: Board approval is requested.

12. BIDS: ZEBULON ELEMENTARY HVAC RENOVATION

Bids were received on February 26, 2010, for HVAC system renovations at Zebulon Elementary
School. Staff and Dewberry & Davis, Inc., recommend award of the single-prime contract to
Comfort Systems USA (MidAtlantic), LLC, in the amount of $493,905. Fiscal implications:
Funding is available from the total budget of $67,813,687 for CIP 2006 Life-Cycle Replacement
of Building Components. Recommendation for action: Board approval is requested.

13. BIDS: FULLER ELEMENTARY HVAC RENOVATIONS

Bids were received on February 11, 2010, for Fuller Elementary HVAC renovations. Staff and
Atlantec Engineers, PA, recommend award of the single-prime contract to Comfort Systems
USA (MidAtlantic), LLC, in the amount of $924,000. Note that the low bidder withdrew its bid
due to a clerical error. Fiscal implications: Funding is available from the total budget of
$67,813,687 for CIP 2006 Life-Cycle Replacement of Building Components. Recommendation
for action: Board approval is requested.

14. CHANGE ORDER NO. 13 ROOT ELEMENTARY

Board approval is requested for Change Order No. 13 to New Atlantic Contracting, Inc., for
their Construction Management at Risk (CMAR) contract for renovations to Root Elementary
School. This change order, a reduction in the amount of $545,174.41, provides final
reconciliation of the remaining construction manager contingency, unused general conditions,
and allowances. This change order will complete this contract. The final Guaranteed Maximum
Price for this contract is $14,249,017. The CMAR contracts allow for unused construction
manager contingency funds to be credited to the construction manager as follows: 40% of the
original contingency amount for meeting substantial completion; 20% of the original
contingency amount for meeting final completion; and up to 40% of the remaining contingency
amount for meeting specific performance measures. This construction manager met substantial
and final completion and met 95.0% of the performance measures. The attachments show how
the unused construction manager contingency distribution was calculated, the process for
evaluation of their performance, and other key criteria about this contract. Fiscal Implications:
Funding is available from the total project budget of $20,041,887 (pending Board of
Commissioners approval to reallocate $897,000 to Reserve), of which $300,000 is from PLAN
2004 and $19,741,887 from CIP 2006. Recommendation for action: Board approval is
requested.

15. RESOLUTION: CIP BUDGET ADJUSTMENT FOR E-28 AND E-21

At the request of the Board of Education, the Board of Commissioners appropriated and
reallocated $2,000,000 of design funds from E-28 Elementary (Randleigh Farm) to E-21
Elementary (Walnut Creek Elementary) on August 20, 2007. E-28 Elementary was originally
identified in the list of schools to be funded by CIP 2006, but the land at Randleigh Farm for E
28 was not scheduled to be available for the originally planned 2009 school opening. However,
land for E-21 could be available and was subsequently purchased in 2008. Requests for bids for
Walnut Creek Elementary will be advertised in April 2010. Both schools will serve the Eastern
Raleigh/Wake County area. This resolution requests the budget for E-28 Elementary be
reduced to zero and the budget for E-21 Elementary be increased to $22,822,608, an increase of
$20,822,608. This action completes the budget transfer from E-28 to E-21. Fiscal implications:
Appropriation totals for CIP 2006 remain unchanged. Recommendation for action: Board
approval is requested.

16. RESOLUTION: CIP 2006 REAPPROPRIATIONS AND REALLOCATIONS

Due to the revised schedule of bond sales, this resolution requests two actions: a re
appropriation and a reallocation. Funds must be transferred to projects that require funding
between March 2010 and February 2011. This is in accordance with the spending plan approved
by the Board at their February 16, 2010 meeting. This resolution requests that $36,334,152 from
previously appropriated CIP 2006 projects be re-appropriated to fund Walnut Creek Elementary,
Mobile Classroom Relocations, Educational Equipment Replacement, Life-Cycle Furniture
Replacement, Environmental & ADA Compliance, and Technology Replacement. A re
appropriation means that previously appropriated funds are transferred to another project, but
the budgets of both projects remain unchanged. Once future bond sales occur, a new request
will be made to appropriate funds to the projects from which funds were re-appropriated in this
action. This resolution also requests a reallocation of $4,064,132 to fund Offsite (Public)
Improvements and Building Permits. A reallocation not only transfers funds to another project,
but the budgets are changed accordingly. Staff recommends approval of this re-appropriation
and reallocation resolution. Fiscal implications: This action will fund the projects planned
between March 2010 and February 2011, with the exception of Rolesville Middle School, which
will be requested in April 2010. Recommendation for action: Board approval is requested.

17. CONSTRUCTION DOCUMENTS: WALNUT CREEK ELEMENTARY (E-21)

Staff has reviewed the construction documents and requests Board approval and authorization
to advertise for the construction of Walnut Creek Elementary School. Fiscal implications: Upon
Board of Commissioners approval to re-appropriate funds, funding will be available from the
total project budget of $22,746,533, all of which is from CIP 2006. Recommendation for action:
Board approval is requested.

STUDENT ACHIEVEMENT

18. AMENDMENT ONE TO BAYADA NURSES, INC.

We are increasing the Bayada Nurses contract by $32,000 to cover the increased cost of nursing
services. We are required to provide nursing services to meet the individual needs of students
with disabilities. The total contract amount will be $112,000.
Fiscal Implications: Funding is available in the Special Education Services' budget in the amount
of $32,000 to pay the cost of these services. Recommendation for Action: Board approval is
requested.

19. AMENDMENT ONE TO GLOBAL TRANSLATION SYSTEMS, INC.

We are increasing our contract with Global Translation Systems, Inc. because of the significant
increase in the number of requests we have received this year for foreign language interpreters.
In February 2010, we are expecting to use 175 hours for interpreting, which is a 77% increase
over the 39.5 hours we used in February 2009. Because of the increased demand for interpreters
as well as the expected increase because of changes in the reevaluation process for related
services, we are increasing our current contract by $100,000.00. The total contract amount of
$180,000 is an increase of $85,000 over last year's contract amount.
Fiscal Implications: Funding is available in the Special Education Services' budget in the amount
of $100,000 to pay the cost of these services. Recommendation for Action: Board approval is
requested.

20. AMENDMENT THREE TO INVO HEALTHCARE ASSOCIATES, INC.

We are increasing our contract with Invo Healthcare Associates, Inc. by $11,000 to provide
services for a speech pathologist on leave. Services will be provided at Briarcliff Elementary
School. Fiscal Implications: Funding is available in the Special Education Services' budget in
the amount of $11,000 to pay the cost of these services. Recommendation for Action: Board
approval is requested.

21. AMENDMENT ONE TO MAXIM HEALTHCARE SERVICES, INC.

We are decreasing our contract with Maxim Healthcare Services by $80,000. Maxim Healthcare
is serving one student less this year than last year. These funds will be used to cover other
contract needs. Fiscal Implications: $80,000 is being returned to the Special Education Services
budget. Recommendation for Action: Board approval is requested.

22. AMENDMENT ONE TO PEDIATRIC SERVICES OF AMERICA

We are increasing our contract with Pediatric Services of America by $16,000 to cover services
for a student that has enrolled in our preschool program.
Fiscal Implications: Funding is available in the Special Education Services' budget in the amount
of $16,000 to pay the cost of these services. Recommendation for Action: Board approval is
requested.

23. PUBLIC CONSULTING GROUP, INC., CONTRACT FOR SERVICES

On January 12, 2010, a Request for Proposal was released offering qualified vendors an
opportunity to bid on providing WCPSS a web-based system that would provide a
comprehensive Longitudinal Electronic Data Management System. A selection committee
consisting of representatives from Special Education Services, Technology Service,
Curriculum/Instruction and Counseling and Support Services reviewed all proposals submitted.
A rubric was utilized to rate each company based on the qualifications outlined within the RFP.
Based on a thorough review and discussion of each proposal, the team determined that the
Public Consulting Group (PCG) would be the best choice to provide an electronic data
management system for WCPSS. PCG is being awarded a contract from March 31, 2010, to
June 30, 2010, with an option for renewal. $81,000.00 is being encumbered for the beginning
stages of implementation of EasyIEP� Services and $59,000.00 for the development and
beginning implementation of Personalized Education Plans (PEP).
Fiscal Implications: The amount of the contract is $81,000.00 for EasyIEP� Services which
will be financed with the American Recovery and Reinvestment Act Funds of 2009. The
additional amount of $59,000.00 for EasyPEP� Services will be funded by State At Risk
Funds. Recommendation for Action: Staff is requesting Board approval.

24. GRANT PROPOSALS

Competitive (#009810): Target Stores, Early Childhood Reading Grants Program / Individual Schools.
Competitive (#009910): Target Stores, Arts & Culture in School Grants Program / Individual Schools.
Competitive (#010010): Fuquay-Varina Junior Woman's Club, Mini-Grant Program / Individual Schools.
Competitive (#010110): State Farm Insurance, Company Grant Program / Individual Schools.
Competitive (#010210): American Honda Foundation, Honda Foundation Grant Program / Individual Schools.
Competitive (#010310): Qwest Foundation, Qwest Foundation Grant Program / Individual Schools.
Competitive (#010410): National Education Association (NEA) Foundation, Student Achievement Grants / Individual Schools.
Competitive (#010510): Lois Lenski Covey Foundation, Children's Books Grant / Individual Schools.
Competitive (#010610): National Association for Sport and Physical Education (NASPE), ING Run for Something Better School Awards Program / Individual Schools.
Competitive (#010710): got breakfast?�, The Silent Hero Grant / Central Services, Child Nutrition Services.
Competitive (#010810): Turning Foundation, Classroom Improvement Technology Grant / Individual Schools.
Competitive (#010910): US Department of Education, Teacher Incentive Fund (TIF) / Central Services.
Competitive (#011010): US Department of Education, Investing in Innovation Fund (i3) / Central Services.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by grant
program. Recommendation for Action: Staff is requesting Board approval

POLICY

25. RESOLUTION ESTABLISHING BOARD DIRECTIVES FOR COMMUNITY

BASED ASSIGNMENTS

Board members are recommending a resolution to establish a Board Directive for the
establishment of Community Based Assignments. The Resolution enclosed reflects a minor
change from the version presented at the last Board meeting. These changes have been
highlighted. Fiscal Implications: To be determined. Recommendation for Action: Board
approval is requested.

26. POLICY 2333/3033/4033 REPORTING INFORMATION TO THE PRINCIPAL

AND EXTERNAL AGENCIES

Policy Revision: Second Reading
This policy has been reviewed by the Policy Committee on February 24, 2010 and the Committee
of the Whole on March 2, 2010. Fiscal Implications: None. Recommendation for Action:
Staff is requesting Board approval.

27. POLICY 3021 RETENTION, CAREER STATUS, AND PROMOTION

This policy has been reviewed by the Policy Committee on February 24, 2010 and the
Committee of the Whole on March 2, 2010. Fiscal Implications: None. Recommendation
for Action: Staff is requesting Board approval.

28. POLICY 3225 NONRENEWAL OF PROBATIONARY TEACHERS

Policy Revision: Second Reading
This policy has been reviewed by the Policy Committee on February 24, 2010 and the
Committee of the Whole on March 2, 2010. Fiscal Implications: None. Recommendation
for Action: Staff is requesting Board approval.

29. POLICY 6400 CODE OF STUDENT CONDUCT

Policy Revision: Second Reading
This policy has been reviewed by the Policy Committee on February 24, 2010 and the
Committee of the Whole on March 2, 2010. Fiscal Implications: None. Recommendation
for Action: Staff is requesting Board approval.

HUMAN RESOURCES

30. RECOMMENDATION FOR EMPLOYEMENT

a. Professional
b. Support
c. Contract Central Services Administrator

ACTION ITEMS

FACILITIES

31. REVIEW OF THE THREE-YEAR STUDENT ASSIGNMENT PLAN

On February 3, 2009, the Board of Education approved a three-year assignment plan. The
Board of Education has requested staff to provide data pertaining to the three-year reassignment
plan. Recommendations from the Student Assignment Committee were considered at the
Committee of the Whole meeting. Fiscal Implications: Changes in attendance areas may impact
transportation costs. Recommendation for Action: Recommendations from Committee of the
Whole.

32. STATUS OF 2010 APPLICATIONS FOR MAGNET AND CALENDAR SCHOOLS

Applications for magnet schools and calendar (year-round and traditional) schools were accepted
between February 8 and February 28, 2010, and March 12 through March 18, 2010, for the
2010-2011 school year. All applications were submitted online through the WCPSS website,
except for sibling applications that were gathered from online intent forms submitted by parents
of 2009-2010 magnet, year-round, and traditional application students during January 2010.
Staff presented information at the Committee of the Whole meeting on schools where all
parents' requests cannot be accommodated. Fiscal implications: None. Recommendation for
action: Recommendations from Committee of the Whole.

33. STUDENT ASSIGNMENT GRANDFATHERING GUIDELINES

On February 3, 2009, the Board of Education approved the following grandfathering guidelines:
Transfer requests will be automatically approved if the following three conditions apply: (1) if
they are submitted during the annual transfer application period between May 14th and June
1st, (2) if the application is for a student who has been attending WCPSS schools and the
Board's action has changed the student's assignment for the subsequent year to a school
different from the current school, and (3) if one of the following statements is true: the student
is rising into grades 4 or 5 (and is reassigned to either an existing or new school), or the student
is rising into grades 7, 8, 10, 11, or 12 and the change in assignment is from an existing school to
an existing school, or the student is rising into grade 8 and the reassignment is to a new school.

Staff will be available to answer questions regarding grandfathering and athletic eligibility.

Staff is recommending siblings rising into grades K1, 6th, or 9th be allowed to transfer into the
same school as the older sibling. Transfers are approved without transportation. Fiscal
implications: None. Recommendation for action: Board approval is requested.

34. AMENDMENT TO CONTRACT FOR LEGAL SUPPORT SERVICES

A contract for legal support services was awarded to Boxley, Bolton, Garber & Haywood, LLP, on July 1, 2009, in the amount of $24,000, for the provision of legal services related to real estate matters. The contract was amended on February 16, 2010, by increasing the fiscal year compensation by $10,000 to $34,000. It is necessary to increase the total amount of fiscal year compensation to $54,000 to reflect the anticipated expenses for the 2009-2010 fiscal year. All other terms of the original contract remain. This amendment is brought for Board approval in compliance with Board Policy 1214. Copies of the 2009-2010 contract and all executed amendments are attached, together with the proposed Third Amendment to Contract, as well as a list of issues and tasks for which legal services have been or are currently being provided. Fiscal Implications: The amount of total compensation proposed in the agreement includes fees for services based upon an hourly rate schedule, as well as reimbursement of out of pocket expenses advanced by the firm. Funding is available from the CIP 2006 Land Purchase budget. Recommendation for action: Board approval is requested.

35. BELL SCHEDULE RECOMMENDATIONS FOR THE 2010-2011 SCHOOL YEAR

Four new schools will open, and it is anticipated that 2,000 additional riders will be transported
next school year. Because of budget limitations, no additional buses will be put on the road, so
it will be necessary to adjust transportation schedules. Staff will present recommended Bell
Schedules for the 2010-11 school year. Fiscal implications: The growth of the additional schools
will be absorbed in the current number of active buses. Recommendation for action: Approval
of bell schedules for the 2010-11 school year is recommended.

36. MEAL PRICES FOR 2010-2011 SCHOOL YEAR

Staff recommends that meal prices for breakfast and lunch for the 2010-2011 school year be
established as follows:
Elementary SchoolsMiddle & High Schools
Breakfast$ 1.00 full price, $0.30 reduced$1.25 full price, $0.30 reduced
Lunch$2.00 full price, $0.40 reduced$2.25 full price, $0.40 reduced
Increasing meal prices will enable Child Nutrition to enhance menus, increase healthy offerings,
and remain fiscally sound. The meal prices are comparable to other large school systems in
North Carolina; see attachment A. This document also indicates the last year of an increase in
meal prices for Wake County Schools. Since 2003, food costs have increased 40%, state
mandated salaries have increased 19%, and benefits costs have increased 31%. Steps that have
been taken to prevent price increases over the past six years include: reduced staffing through
attrition (5% in 2007-08 and 5% in 2008-09); reduced the number of food items offered while
maintaining a variety of meal components; used proven cost controlled, pre-planned cycle
menus; increased a-la-carte selling prices; reduced food waste through better batch cooking; and
improved accountability and procurement practices. Fiscal implications: Child Nutrition
Services will maintain a balanced budget. Recommendation for action: Board approval is
requested.

POLICY

37. POLICY 6410: INAPPROPRIATE STUDENT BEHAVIOR