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March 21, 2006 Meeting Agenda



OPEN SESSION

CALL TO ORDER - 4 p.m.

QUORUM DETERMINATION


PLEDGE OF ALLEGIANCE


INFORMATION

Chair's Comments
Superintendent's Report

PUBLIC COMMENT

Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

RECOGNITION


RECOGNITION OF THE WINTER ATHLETIC STATE/NATIONAL CHAMPIONSHIPS

The North Carolina High School Athletic Association (NCHSAA) recognizes athletic accomplishments by providing state championships in 22 sports throughout the school year. Several other areas of sport competition also award state championships. The winter season is complete, and Wake County schools have received the following state/national championships. They are:
- Leesville High School Gymnastics Team won the state high school gymnastics award.
- Enloe High School won the state championship for boys swimming for the 8th straight year.
- Southeast Raleigh High School won the state championship for indoor girls track.
- Cary High School won the individual team state championship in wrestling and finished second in the wrestling dual team state championship.
- Green Hope High School won the North Carolina Cheerleading Coaches Association (NCCCA) state championship.
- Middle Creek High School won the National Cheerleading Sport Competition held in Atlanta, Georgia.
- Wakefield High School won the boys NCHSAA State 4A Basketball Championship this past Saturday.
- Broughton High School won the Champion Cup National Cheerleading Competition held in Virginia Beach, Virginia
Resolutions for each school recognizing these accomplishments will be presented to the head coaches for each of the respective teams. Fiscal Implications: None. Recommendation for Action: For recognition only.

APPROVAL OF MEETING AGENDA


CONSENT ITEMS


APPROVAL OF MEETING MINUTES

February 14, 2006 - Facilities Committee Minutes
February 15, 2006 - Joint Meeting of the Board of Commissioners and the Board of Education Minutes
March 1, 2006 - Student Assignment Public Hearing - North Garner Middle School Minutes
March 1, 2006 - Student Assignment Public Hearing - Wakefield High School Minutes
March 2, 2006 - Student Assignment Public Hearing - Sanderson High School Minutes
March 2, 2006 - Student Assignment Public Hearing - Green Hope High School Minutes
March 6, 2006 - Student Assignment Public Hearing - Knightdale High School Minutes
March 6, 2006 - Student Assignment Public Hearing - Middle Creek High School Minutes
March 7, 2006 - Committee of the Whole Minutes
March 7, 2006 - Board Meeting Minutes

BOARD ADVISORY COUNCIL NOMINATION(S)

New nomination to Board Advisory Council (see attached nomination form). Fiscal Implications: None. Recommendation for Action: Approval of nomination.

FACILITIES


1.DESIGN CONSULTANT AGREEMENT: AVERSBORO ELEMENTARY

The next building program includes an addition and renovation at Aversboro Elementary. Negotiations have been completed with Ramsay GMK for the design of this project. The form of agreement is the standard form approved by the Board attorney. Fiscal Implications: The total proposed project budget will be determined with the development of the next building program. The estimated current budget is approximately $19,000,000 of which $978,228 is currently available from the PLAN 2004 School Building Program. The remainder of the funds will come from the next building program. The total project budget will include design compensation for the design consultant of $1,014,886. However, since the design consultant is only authorized to provide services through construction documents, (including design narrative, schematic design, and construction documents), this agreement is only for $659,676. The remaining amount will be authorized after passage of the next building program. Recommendation for Action: Board approval is requested.

2.BIDS: CARPENTER ELEMENTARY - SCHOOL CONVERSION

Bids for the conversion of Green Hope 9th Grade Center back to Carpenter Elementary School were received on February 21, 2006. Staff and Small Kane Architects, P.A. recommend award of the single-prime contract to Harrod & Associates Constructors in the amount of $362,500.00. Fiscal Implications: Funding is available from the total project budget of $12,374,909 of which $12,358,609 is from the PLAN 2000 School Building Program and $16,300 is from Wake County Parks & Recreation. Recommendation for Action: Board approval is requested.

3.BIDS: SMITH ELEMENTARY PARTIAL ROOF REPLACEMENT

Bids for the partial roof replacement at Smith Elementary School were received on February 23, 2006. Staff and Rooftop Systems Engineers, P.C. recommend award of the single-prime contract to Simon Roofing and Sheet Metal Corp. in the amount of $318,751.00. Fiscal Implications: The total proposed budget for re-roofing and system-wide improvements is $376,551, of which $30,300 is from the System-Wide Improvements component, $263,700 is from the Re-Roofing component of the PLAN 2004 School Building Program, and $82,551 is from savings from the Re-Roofing component of the PLAN 2004 School Building Program. Recommendation for Action: Board approval is requested.

4.BIDS: NEW MODULAR AT KNIGHTDALE ELEMENTARY (PACKAGE A-2)

Bids were received on February 28, 2006, for the site set-up of one Eight-Classroom Modular Complex for Knightdale Elementary. Staff and Gurel Architecture, PA recommend award of the single-prime contract to C Blake Lewis Construction in the amount of $178,996. Fiscal Implications: Funding is available from the project budget of $4,635,000 for the leasing and set-up of one hundred and three (103) classrooms (mobile/modular units), which is part of the $5,385,000 Crowding Solution budget for 2006. Recommendation for Action: Board approval is requested.

5.BIDS: NEW MODULAR AT MIDDLE CREEK ELEMENTARY (PACKAGE A-7)

Bids were received on March 9, 2006, for the site set-up of one Eight-Classroom Modular Complex for Middle Creek Elementary. Staff and Rotman Architecture, PA, recommend award of the single-prime contract to C Blake Lewis Construction in the amount of $129,951. Fiscal Implications: Funding is available in the project budget of $4,635,000 for the leasing and set-up of one hundred and three (103) classrooms (mobile/modular units), which is part of the $5,385,000 Crowding Solution budget for 2006. Recommendation for Action: Board approval is requested.

6.BIDS: SANDERSON HIGH ELECTRICAL SYSTEM AND SPORTS FIELD LIGHTING UPGRADE

The sports-field lighting must be upgraded to meet the North Carolina Athletic Association lighting standards. In order to accomplish this, the electrical system that serves the lights must be upgraded and the obsolete transformers must be replaced. The system is approximately 35 years old. Staff recommends award of the installation contract to Tommy Lawrence Electrical Contractors, Inc. in the amount of $122,500. Fiscal Implications: Funding is available from the 2005-2006 Maintenance and Operations budget. Recommendation for Action: Board approval is requested.

7.RESOLUTION: LONG-RANGE BUILDING PROGRAM FUNDING REALLOCATION

Resolution requests reallocation of project savings from PLAN 2000 Program Contingency to PLAN 2000 Mobile Reallocations. This reallocation will fund unanticipated change orders for the 2005 Crowding Solution. Total reallocation is $400,000. Fiscal Implications: The revised 2005 Crowding Solution budget is now $30,300,000. No additional appropriation of funding is necessary. Recommendation for Action: Board approval is requested.

FINANCE


1.AUTHORIZATION FORMS

These authorization forms designate the persons authorized to sign vouchers for the payment of money on behalf of Leadmine Elementary. Fiscal Implications: These authorization forms are required for bank records.

2.REPORT OF ADMINISTRATION APPROVED CONTRACTS

The attached summaries are provided as information in accordance with Board Policy 8361. The summaries list all change orders, and contracts having a value greater than $50,000 and not over $100,000, and purchase orders in excess of $250,000 for February 2006. Fiscal Implications: Not applicable.

3.GIFTS TO THE SYSTEM

Thirty-five gifts have been donated to the Wake County Public School System. The approximate value of the gifts is $18,446.93. Fiscal Implications: Not applicable.

INSTRUCTIONAL PROGRAM


1.GRANT PROPOSALS


1. Competitive (#1031): Hewlett Packard, Technology for Teaching / Longview School.

2. Competitive (#1032): United Arts Council of Raleigh and Wake County, Artists in Residency / Individual schools.

3. Competitive (#1033): NC Arts Council, Artists in Residency / Individual schools.

4. Entitlement (#1045): US Department of Education, Office of Elementary and Secondary Education, Indian Education Programs / Central Office, Curriculum and Instruction.

5. Competitive (#1046): US Department of Education, Office of Elementary and Secondary Education, Early Childhood Educator Professional Development Program / Project Enlightenment.

6. Competitive (#1058): US Department of Education, Office of Safe and Drug-Free School, Elementary and Secondary School Counseling Program / Central Office, Guidance Office.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by grant program. Recommendation for Action: Staff is requesting Board approval.

HUMAN RESOURCES


1.REQUEST FOR LEAVES


COMMITTEE CHAIRS' REPORTS


ACTION ITEMS


FACILITIES


1.CHANGE ORDER NO. GC-01: WAKELON ELEMENTARY

Board approval is requested for Change Order No. GC-01 to Clancy & Theys Construction Company for their Construction Management at Risk contract. This change order, in the amount of $11,132,085 is to establish a guaranteed maximum price (GMP) for the site work package and other early release packages, which are part of the 34 construction packages for this project. In addition, this GMP establishes the general condition costs for the project. A list of the bid packages is attached. A future change order will be brought to the May 16, 2006 Board meeting to establish the GMP for the total elementary school project. Fiscal Implications: The total proposed project budget is $22,950,000, of which $14,983,080 is currently available from the PLAN 2004 School Building Program. An estimated future reallocation of $7,966,920 may be required because of escalating construction costs. The Town of Zebulon will reimburse for part of the entrance road. The amount is yet to be determined. Recommendation for Action: Board approval is requested.

2.CHANGE ORDER NO. CM-01: HOLLY GROVE ELEMENTARY (PERMANENT SITE)

Board approval is requested for Change Order No. CM-01 to Clancy & Theys Construction Company for their Construction Management at Risk contract. This change order, in the amount of $9,274,555 is to establish a guaranteed maximum price (GMP) for the site work package and other early release packages, which are part of the 34 construction packages for this project. In addition, this GMP establishes the general condition costs for the project. A list of the bid packages is attached. A future change order will be brought to the May 2, 2006 Board meeting to establish the GMP for the total elementary school project. Fiscal Implications: The total proposed project budget is $21,200,000, of which $14,983,080 is currently available from the PLAN 2004 School Building Program. An estimated future reallocation of $6,216,920 may be required because of escalating construction costs. Recommendation for Action: Board approval is requested.

3.CHANGE ORDER NO. CO-104: HOLLY SPRINGS HIGH ROAD IMPROVEMEMTS (PHASE B - CASS HOLT ROAD AND AVENT FERRY ROAD)

Board approval is requested for Change Order No. 104 to DeVere Construction Company, Inc. This change order, in the amount of $804,924.42 is for road improvements to Cass Holt and Advent Ferry Roads as required by NC Department of Transportation. This is the second phase of the NC Department of Transportation improvements for Cass Holt Road and Avent Ferry Road improvements; first phase was $356,327.86. This change meets all Wake County Public School System requirements. Any additional changes required by negotiations with the Town of Holly Springs concerning the realignment of the Cass Holt/Avent Ferry intersection will be paid by the Town of Holly Springs. Fiscal Implications: The proposed project budget is $41,871,865, of which $1,546,945 is from the PLAN 2000 School Building Program, $459,036 is from the Town of Holly Springs and Wake County, $9,000 is from PLAN 2000 Modernization and 39,051,960 is from PLAN 2004. A reallocation request is being presented today, by a separate précis, for the additional funding in the amount of $804,924 which will be required to accomplish the total road improvements. Recommendation for Action: Board approval is requested.

4.RESOLUTION: FUNDING FOR PLAN 2004 SCHOOL BUILDING PROGRAM

Resolution requests funds for the PLAN 2004 School Building Program previously approved by the Board. This request will provide construction funds for Wendell Middle to be reallocated to other PLAN 2004 needs. Fiscal implications: Total of this appropriation request is $8,747,147. Appropriations for PLAN 2004 to date total $519,229,732. The total PLAN 2004 appropriations including this request, equals $527,926,829. Recommendation for Action: Board approval is requested.

5.RESOLUTION: LONG-RANGE BUILDING PROGRAM FUNDING REALLOCATION TO BRIER CREEK ELEMENTARY, HARRIS CREEK ELEMENTARY, HOLLY SPRINGS HIGH, PANTHER CREEK HIGH, AND PROGRAM CONTINGENCY

Resolution requests reallocation of project funds from the PLAN 2004 projects at Heritage High (H-2) site and Wendell Middle to Brier Creek and Harris Creek Elementary Schools, Holly Springs and Panther Creek High Schools, and Program Contingency. Total reallocation amount is $9,962,147. This reallocation is to fund: the settlement agreement with the developer approved at the March 7, 2006 Board meeting along with playground equipment at Brier Creek Elementary; playground equipment and unanticipated site costs at Harris Creek Elementary; the roadway improvements at Holly Springs High; unanticipated site costs at Panther Creek High; and Program Contingency for future PLAN 2004 needs. Note that both high schools used significant amounts of their contingency funds to offset the initial bids per our budget. Fiscal Implications: No additional appropriation of funding is necessary. Recommendation for Action: Board approval is requested.

6.GROWTH MANAGEMENT REASSIGNMENT PLAN FOR 2006-2007

The staff of the Office of Growth Management presented recommendations for the 2006-2007 Growth Management Reassignment plan. Fiscal Implications: The opening of new schools and student movement will result in increased transportation costs. Other facility-related costs will be avoided. Recommendation for Action: Staff is presenting for Board approval.

7.ASSIGNMENT OF NEW SUBDIVISION TO SCHOOLS

The staff of the Office of Growth Management presented recommendations for the following subdivision: Cedar Lakes (Phase 1). Fiscal Implications: Transportation costs will increase due to travel time. Other facility-related costs will be avoided. Recommendation for Action: Staff is presenting for Board approval.

INFORMATION


FINANCE


1.RESPONSE TO SUMMERFORD'S FRAUD VULNERABLILTY ASSESSMENT

Staff will present initial response to Summerford recommendations. The response will include plans to review and implement recommendations, scheduled status reports to the Board of Education, and projected timeline. Fiscal Implications: To be determined.

CLOSED SESSION

l To consider confidential personnel information protected under G.S. 115C-319.
l To consider confidential student information protected under the Family Educational Rights and Privacy Act (FERPA) and G.S. 115C-402.
l To consult with an attorney employed or retained by the Board in order to preserve the attorney-client privilege between the attorney and the Board pursuant to G.S. 143-318.11(a)(3).
ACTION ITEMS (contd.)

HUMAN RESOURCES


1.RECOMMENDATION(S) FOR ADMINISTRATIVE APPOINTMENT


2.RECOMMENDATION(S) FOR ADMINISTRATIVE TRANSFER


ADJOURNMENT


Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.