OPEN SESSION
CALL TO ORDER - 2 p.m.QUORUM DETERMINATION
PLEDGE OF ALLEGIANCE
INFORMATION
Chair's CommentsSuperintendent's Report
APPROVAL OF MEETING AGENDA
INFORMATION ITEMS
INSTRUCTIONAL PROGRAM
1. WCPSS INSTITUTE FOR TEACHER LEADERSHIP
Goal of Institute - To provide opportunities for teacher leaders to develop the skills needed to lead and support school improvement within a learning communityCohort I began in January, 2006
Cohort II began in September, 2006
Schools selected by Area Superintendents, Teachers selected by Principals
Diversity in race, school levels, regions
Teachers desire to remain in classroom and become school leaders
Coursework - Crucial Conversations, Facilitative Leadership
Book Studies - Outlearning The Wolves, Awakening The Sleeping Giant
Develop project to support the success of the School Improvement Plan at respective schools
Teachers observe Leadership in Action by attending Expanded Leadership Team meeting, Committee of the Whole, School Board Meeting (participants will attend COW and Board meetings on 3-20-07 and 4-10-07)
Next Steps - Begin Cohort III in September, 2007
Fiscal Implications: There are no fiscal implications. Recommendation for Action: This item is presented by information.
PUBLIC COMMENT - 3 p.m.
Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.
PUBLIC HEARING OF THE SUPERINTENDENT'S PLAN FOR STUDENT SUCCESS
Citizens who signed up to address the 2007-2008 Superintendent's Plan for Student Success will be called on in priority order. Each individual speaker will be allowed three minutes for remarks.CONSENT ITEMS
APPROVAL OF MEETING MINUTES
February 1, 2007 - Board of Education Closed Session MinutesFebruary 13, 2007 - Board of Education Special Call Meeting Minutes
February 26, 2007 - Board of Education Work Session Minutes
February 27, 2007 - Board of Education Work Session Minutes
March 6, 2007 - Committee of the Whole Minutes
FINANCE
1. REPORT OF ADMINISTRATION APPROVED CONTRACTS
The attached summaries are provided as information in accordance with Board Policy 8361. The summaries list all change orders, and contracts having a value greater than $50,000 and not over $100,000, and purchase orders in excess of $250,000 for February 2007. Fiscal Implications: Not applicable. Recommendation for Action: Not applicable.2. CHANGE ORDER 3: ADVANTAGE PROFESSIONALS OF RALEIGH LLC SERVICE AGREEMENT
Advantage Professionals of Raleigh was chosen through an RFP process in Spring 2005 to serve as one of three preferred vendors in supplying technical contracted resources. An agreement has been in place since July 1, 2005. Initial allotment of funding for the 2006-07 fiscal year was encumbered on a purchase order in July 2006 and was based on the number of contract personnel being provided through Advantage Professionals at that time. Additional funding is now required to cover anticipated remaining invoiced amounts through June 10, 2007 due to additional contract personnel being utilized. Change Order 3 will add $188,000 to agreement. Fiscal Implications: Total amount of change order is $188,000. Funding for contracted services was planned for and is available in the Technology Services 2006-07 current expense budget. Recommendation for Action: Staff is requesting Board approval of change order.3. CHANGE ORDER 4: ALLIANCE OF PROFESSIONALS & CONSULTANTS, INC. SERVICE AGREEMENT
Alliance of Professionals & Consultants was chosen through an RFP process in Spring 2005 to serve as one of three preferred vendors in supplying technical contracted resources. An agreement has been in place since July 1, 2005. Initial allotment of funding for the 2006-07 fiscal year was encumbered on a purchase order in July 2006 and was based on the number of contract personnel being provided through Alliance of Professionals & Consultants at that time. Additional funding is now required to cover anticipated remaining invoiced amounts through June 10, 2007 due to additional contract personnel being utilized. Change Order 4 will add $339,000 to agreement. Fiscal Implications: Total amount of change order is $339,000. Funding for contracted services was planned for and is available in the Technology Services 2006-07 current expense budget. Recommendation for Action: Staff is requesting Board approval of change order.
FACILITIES
1. EASEMENT: BRIER CREEK ELEMENTARY
As part of the completion of Brier Creek Elementary School, City of Raleigh requires dedication of a new transit easement containing 300 square feet and located along Brier Creek Parkway. The City of Raleigh anticipates erecting and maintaining a bus shelter and related facilities thereon and providing an area for members of the public to access public transportation. This requested easement will not interfere with the Wake County Public School System's present or future use of the property and was part of the master plan. A copy of the plat which indicates the area of the transit easement is attached. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval.2. BIDS: CHILLER UPGRADES AND REPAIRS AT VARIOUS SCHOOLS
Bids were received on February 14, 2007 for McQuay chiller upgrades and/or repairs and upgrades at Lufkin Road Middle, Centennial Middle, Carver Elementary and Green Hope High. Scope of work includes: 1) replace failed compressors and related parts; install oil enhancement kits and variable speed kits at Lufkin Road Middle and Centennial Middle; and 2) install oil enhancement kits and variable speed kits at Carver Elementary and Green Hope High. Compressor repairs are essential to provide adequate cooling at Lufkin and Centennial. Upgrade kits are required to improve energy efficiency and equipment longevity at all schools. Staff recommends award of a contract to McQuay Factory Service, in the amount of $167,535, for repairs and upgrades at these schools. Approximate replacement value of the chillers covered by this contract is $720,000. Fiscal Implications: Funding is available from the maintenance and operations component of the 2006-2007 operating budget. Recommendation for Action: Board approval is requested.3. BIDS: SWIFT CREEK ELEMENTARY HEATING, VENTILATION, AND AIR CONDITIONING
In both the 1972 and 1992 buildings at Swift Creek Elementary, individual room dehumidifiers are in use in an effort to control the relative humidity. These attempts are only partly successful and mold is periodically forming. Bids for the HVAC Replacement were received on February 27, 2007. Staff and Heery International, Inc. recommend award of the single-prime contract to Climate Control, Inc., d/b/a CCI Systems, Inc., in the amount of $711,648. Fiscal Implications: Funding is available from the total project budget of $1,546,602, as provided in PLAN 2000. Recommendation for Action: Board approval is requested.4. BIDS: FUQUAY-VARINA MIDDLE ROOF REPLACEMENT
Bids for the partial roof replacement at Fuquay-Varina Middle School were received on February 27, 2007. Staff and Rooftop Systems Engineers, P.C., recommend award of the single-prime contract to Southern Metal Systems, Inc., in the amount of $260,500. This is a shingle roof that is at the end of its useful life and is being replaced with a metal roof. Fiscal Implications: Funding is available from the total project budget of $67,813,687, as provided in the CIP 2006 Life Cycle Replacement Project.Recommendation for Action: Board approval is requested.
5. MATERIALS TESTING SERVICES: BANKS ROAD ELEMENTARY (E-23)
Negotiations have been completed with Tierra, Inc. to provide construction materials testing and inspection services for Banks Road Elementary, in the amount of $125,000 in accordance with the Master Service Agreement for Geotechnical/Materials Testing Services and the Individual Project Proposal Agreement. Fiscal Implications: Funding is available from the total project budget of $22,889,069, of which $745,000 is from PLAN 2004; $21,159,465 from CIP 2006; $575,440 from CIP 2006 Offsite Improvements; and $409,164 will be provided by the Town of Fuquay-Varina and the Wake County Parks and Recreation Department for additional ball fields, parking and utilities for future upgrades to the park facility. Recommendation for Action: Board approval is requested.6. CONSTRUCTION DOCUMENTS: WENDELL MIDDLE (M-5)
The CIP 2006 School Building Program includes the construction of the Wendell Middle School. Staff have reviewed the construction documents and request Board approval and authorization to advertise for the construction of Wendell Middle School. Fiscal Implications: Funding is available from the total project budget of $32,109,922, of which $1,548,373 is from PLAN 2004 and $30,561,549 from CIP 2006. Recommendation for Action: Board approval is requested.7. CHANGE ORDER NO. G-15: FOREST PINES DRIVE ELEMENTARY (E-9) AND NORTH FOREST PINES DRIVE ELEMENTARY (E-12)
Board approval is requested for Change Order No. G-15 to DeVere Construction Company, Inc. This change order, in the amount of $236,700.12, is for all the playground equipment for Forest Pines Drive Elementary and North Forest Pines Drive Elementary. The original bid documents did not include the playground equipment. Fiscal Implications: Funding is available from the total combined project budget of $37,875,232, of which $601,719 is from PLAN 2000 Start-up and $37,273,513 from PLAN 2004. Recommendation for Action: Board approval is requested.8. CHANGE ORDER NO. GC-01: AVERSBORO ELEMENTARY
Board approval is requested for Change Order No. GC-01 to Skanska USA Building, Inc. for their Construction Management at Risk contract. This change order, in the amount of $3,851,055 is to establish a guaranteed maximum price (GMP) for the six (6) early work packages, which are part of the thirty-four (34) construction packages for this project. In addition, this GMP establishes the reimbursable general conditions cost for the entire project. A list of the bid packages is attached. A future change order will be brought to the May 22, 2006 Board meeting to establish the final GMP for this project. Fiscal Implications: Funding is available from the total project budget of $21,066,323, of which $978,228 is from PLAN 2004 and $20,088,095 from CIP 2006. Recommendation for Action: Board approval is requested.9. CHANGE ORDER NO. CM-06: EAST GARNER ELEMENTARY (E-13)
Board approval is requested for Change Order No. CM-06 to Barnhill Contracting Company for offsite road improvements to the intersection of Jones Sausage Road and East Garner Road. This change order, in the amount of $212,023, includes all of the work involved except signalization modifications.Fiscal Implications: Funding is available from the total budget $19,221,892, of which $19,211,892 is from PLAN 2004 and $10,000 from contributed funds from Wake County Parks & Recreation. Recommendation for Action: Board approval is requested.
10. CHANGE ORDER NO. 01: KNIGHTDALE ELEMENTARY ADDITION
Board approval is requested for Change Order No. 01 to Harrod & Associates Constructors. This time and material change order, in the amount of $228,334.67, is for accelerated construction costs caused by the need to complete work between the end of this school year and the start of the year round schedule in July. Work to be accelerated includes installation of a new fire alarm system, HVAC controls replacement, and portions of the site work. Fiscal Implications: Funding is available from the total project budget of $6,426,511, as provided in PLAN 2000. Recommendation for Action: Board approval is requested.11. CHANGE ORDER NO. GC-14: APEX MIDDLE
At the Apex Middle School project, changes had been authorized for additional work but not executed because the documentation had not been received from the contractor. This "settlement of claims'' is for change orders that could be confirmed as provided at the Apex Middle School project minus $60,000 in final completion liquidated damages that were accessed. Board approval is requested for the resulting Change Order No. CO-14 to J. W. Grand, Inc. This change order, in the amount of $254,054.32, is for the closeout and settlement with J. W. Grand, Inc. for this project. Fiscal Implications: Funding is available from the total project budget of $14,467,943, as provided in PLAN 2000. Recommendation for Action: Board approval is requested.INSTRUCTIONAL PROGRAM
1. GRANT PROPOSALS
Contractual Agreement (#1104): US Department of Education, NC Department of Public Instruction, Wake County Human Services / WCPSS Transportation Department.Competitive (#1138): US Department of Education, Grants to Reduce Alcohol Abuse / Central Services, Counseling and Health Education Offices.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by grant program. Recommendation for Action: Staff is requesting Board approval.
2. LEESVILLE ROAD HIGH SCHOOL TRIP TO LONDON, ENGLAND
Students participating will be representative of grades 11-12.Approximately 45 students will participate and 15 chaperones.
Students will depart from RDU on Thursday, December 27, and return on Friday, January 4, 2008. 2007. The students will miss three days of school.
The students have been invited to participate in the Inaugural London International Choral Festival, where they will perform several choral concerts in several London cathedrals. They will also study in master classes and clinics with some of the world's most renowned choral conductors.
Fiscal Implications: The cost per student/person will be approximately $2,315.00. The total cost will be approximately $138,900.00. The Performing Arts Boosters Club will sponsor and facilitate fund-raising activities to help the students fund this trip. Scholarships will be available where needed. Recommendation for Action: This item is recommended for consent.
COMMITTEE CHAIRS' REPORTS
ACTION ITEMS
FACILITIES
1. ASSIGNMENT OF NEW SUBDIVISION TO SCHOOLS
The staff of the Growth and Planning Department presented recommendations to the Board of Education on March 6, 2007, for the following subdivision. Seagroves Farm (Phase 3-Track 1 and 2, and Phase 5) Fiscal Implications: Transportation costs will increase due to travel time. Other facility-related costs will be avoided. Recommendation for Action: Staff is presenting for Board approval.2. NAME SELECTION FOR NEW ELEMENTARY SCHOOL IN NORTHWESTERN CARY (E-22)
Staff will soon close upon the acquisition of an elementary school site in the E-22 target area in Cary that is scheduled to open in 2008. The site will be co-located with the M-10 middle school site, and Town of Cary park sites. The school site is located near Green Level to Durham Road and will be adjacent to I-540, with its main entrance planned on Mills Park Drive. The Cary Park neighborhood is located in close proximity to the site, whose developer was instrumental in the cost effective acquisition of the site and site development funds donation. Throughout negotiations, the site was frequently referred to as the Cary Park site. The following names have been reviewed with staff and officials with the Town of Cary: (1) Panther Creek Elementary, (2) Mills Park Elementary, (3) Cary Park Elementary.Panther Creek Elementary is suggested because water draining from the site will flow into Panther Creek, which is the nearest notable geographic or natural feature. (Panther Creek High School is located approximately 3 miles north east of the site.) Mills Park Elementary is suggested because it identifies the road that the school will front on and will help to specifically identify the location of the site. Cary Park Elementary is suggested because of the prior frequent references to the site and the common association of the site with the name. Staff recommends name selection of Mills Park Elementary. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval to officially name the facility Mills Park Elementary.
3. NAME SELECTION FOR NEW MIDDLE SCHOOL IN NORTHWESTERN CARY (M-10)
Staff will soon close upon the acquisition of a middle school site in the M-10 target area in Cary that is scheduled to open in 2010. The site will be co-located with the E-22 elementary school site, and Town of Cary park sites. The school site is located near Green Level to Durham Road and will be adjacent to I-540, with its main entrance located on Mills Park Drive. The Cary Park neighborhood is located in close proximity to the site, whose developer was instrumental in the cost effective acquisition of the site and site development funds donation. Throughout negotiations, the site was frequently referred to as "the Cary Park site". The following names have been reviewed with staff and officials with the Town of Cary: (1) Panther Creek Middle, (2) Mills Park Middle, (3) Cary Park Middle.Panther Creek Middle is suggested because water draining from the site will flow into Panther Creek, which is the nearest notable geographic or natural feature. (Panther Creek High School is located approximately 3 miles north east of the site.) Mills Park Middle is suggested as it identifies the road that the school will front on and will help to specifically identify the location of the site. Cary Park Middle is suggested because of the prior frequent references to the site and the common association of the site with the name. Staff recommends name selection of Mills Park Middle. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval to officially name the facility Mills Park Middle.
4. NAME SELECTION FOR NEW ELEMENTARY SCHOOL IN NORTHWESTERN RALEIGH (E-17)
On or about March 16, 2007, the Board of Education will acquire approximately 17.24 acres for a new elementary school in Raleigh, NC, that is scheduled to open in 2008. The property fronts on Leesville Road north of I-540, with its main entrance planned at the intersection with Farless Road. Sedgefield Road, which is a fairly short residential street, also intersects Leesville Road across from the school site. Naming of the new elementary facility is now required. The following names have been reviewed with staff and officials with the City of Raleigh: (1) North Leesville Elementary, (2) Sycamore Creek Elementary, (3) Sedgefield Elementary.North Leesville is suggested because the site is located approximately 2.2 miles north of the existing Leesville Elementary School. Sycamore Creek is suggested because water draining from the site will flow into Sycamore Creek, which is the nearest notable geographic or natural feature. Sedgefield Elementary is suggested as its intersection location on the north side of the site helps to specifically identify the location of the site. Staff recommends name selection of Sycamore Creek Elementary. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval to officially name the facility Sycamore Creek Elementary.
5. SCHEMATIC DESIGN: ENLOE HIGH
Staff will present the schematic design documents prepared by BJAC Architects, for the CIP 2006 renovation at Enloe High School. Fiscal Implications: Funding is available from the total project budget of $8,145,458, of which $320,000 is from PLAN 2004 and $7,825,458 from CIP 2006. Recommendation for Action: Board approval is requested.6. SCHEMATIC DESIGN: POE ELEMENTARY
Staff will present the schematic design documents prepared by Gurel Architecture for the renovation of Poe Elementary School. Fiscal Implications: Funding is available from the total project budget of $14,089,270 of which $250,000 is from PLAN 2004 and $13,839,270 from CIP 2006. Recommendation for Action: Board approval is requested.7. SCHEMATIC DESIGN: ROOT ELEMENTARY
Staff will present the schematic design documents prepared by Ramsay GMK Architects, Inc. for the new construction and renovations of Root Elementary School. Fiscal Implications: Funding is available from the total project budget of $19,930,017, of which $300,000 is from PLAN 2004 and $19,630,017 from CIP 2006. Recommendation for Action: Board approval is requested.8. AGREEMENT WITH WAKE COUNTY BOARD OF COMMISSIONERS REGARDING CONSTRUCTION OF NEW SCHOOLS AND MAJOR RENOVATION OF EXISTING SCHOOLS
At its meeting on 13 March 2007, the Board of Commissioners approved the attached agreement, which provides for transfer of title of school property to the county for the duration of the construction projects, so that the county can claim sales tax refund from the state and appropriate that money to WCPSS to reduce project costs. Currently public schools in North Carolina, unlike County governments, are not eligible for a rebate of sales taxes.Key provisions of the agreement are:
County appoints WCPSS as its agent to carry out the construction or renovation projects;
School Board negotiates and executes contracts on behalf of County;
WCPSS is solely responsible for carrying-out the projects;
Agreement applies to projects identified by superintendent and county manager;
WCPSS conveys title prior to award of construction contracts;
County returns title within 60 days of close-out of the project;
School board has exclusive right to use property while under county ownership;
WCPSS prepares construction contracts and purchase orders;
WCPSS approves and processes payments;
Refunds received by county shall be appropriated to WCPSS as capital funding or to retire debt.
The agreement contemplates that there will be various administrative matters which must be worked out in order to implement the program, and directs and authorizes the Superintendent and the County Manager to develop implementing procedures. In addition, inasmuch as the final document may require some wording changes, it is requested that Board's attorney be authorized to make those changes, so long as the final agreement is in substantial conformity with the concepts approved by this action. Fiscal Implications: It is estimated that over the term of the currently authorized building program between $11 and $13 million in sales tax could be rebated under this agreement. Recommendation for Action: Board approval is recommended.
RECOGNITION- 5PM
1. RECOGNITION OF THE WINTER SPORTS SEASON ATHLETIC STATE CHAMPIONS
The North Carolina High School Athletic Association (NCHSAA) recognizes athletic accomplishments by providing state championships in 22 sports throughout the school year. Several other areas of sport competition also award state championships. The winter sports season is complete, and Wake County schools have received the following state championships. They are:Cary High School Boys' Wrestling team won the Individual and Team State Championships.
Southeast Raleigh High School Girls' and Boys' Indoor Track teams won the State Championships.
Broughton High School's Cheerleading Squad won the NCCCA Super Large Division State Championship.
Enloe High School Girls' Gymnastic team won the State Championship.
Enloe High School Boys' Swimming team won the State Championship.
Resolutions for each school recognizing these accomplishments will be presented to the head coaches for each of the respective teams. Fiscal Implications: None. Recommendation for Action: For recognition only.
CLOSED SESSION
To consider confidential personnel information protected under G.S. 143-318.11(a)(6) and 115C-319.To consult with an attorney employed or retained by the Board in order to preserve the attorney-client privilege as provided in G.S. 143-318.11(a)(3).
To establish or give instructions concerning the Board's negotiating position related to a potential acquisition of real property, as provided in G.S. 143-318.11(a)(5).
ACTION ITEMS (cont'd)
HUMAN RESOURCES
1.RECOMMENDATION(S) FOR ADMINISTRATIVE APPOINTMENTS
2.ADMINISTRATIVE TRANSFERS
ADJOURNMENT
Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.