Board Agenda for the Week of 03/19/2001

OPEN SESSION - 4:00 p.m.

CALL TO ORDER

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chairman's Comments
Update Report on Redistricting
Wake Technical Community College Board of Trustees Appointment
Superintendent's Report

APPROVAL OF MEETING AGENDA

PUBLIC HEARING FOR ITEMS ON THE AGENDA

COMMITTEE REPORTS

CONSENT ITEMS

FINANCE

1. Change Order 2: Alliance of Professionals and Consultants, Inc.
On June 26, 2000, the Board approved a contract with Alliance of Professionals and Consultants, Inc. to provide outsourcing services such as technical DBA, applications DBA, programming and development. Estimated funding approved at that time would carry us through March 31, 2001. Additional funding needs were estimated in early February and a change order in the amount of $250,000 was approved by the Board on February 12, 2001. The current change order will fulfill our production support costs for financial applications through April 30, 2001. Fiscal Implications: An increase in funding in the amount of $250,000 is requested. Funding is available through the Technology Services Division current expense budget. Recommendation for action - approval of change order is requested.

2. Change Order 4: TeleConsultants, Inc.
In August 2000, we brought before the Board a contract with TeleConsultants, Inc. for consulting services. We estimated the initial amount needed to carry us through January 2001. As anticipated, additional funding was necessary to continue pre-production work in the development of internal technical documents, programs and procedures relative to Oracle in the areas of payroll, financial applications, budget and HR. To this point, budgetary concerns have only allowed us to submit additional change orders to cover the cost of services in blocks of time. The decision to push the "go live" date for payroll to July 1 is now official which allows us to estimate all expenses to be incurred through April 30, 2001. Fiscal Implications: An increase in funding in the amount of $500,000 is requested. Funding is available through the Technology Services Division current expense budget. Recommendation for action - approval of change order is requested.

PERSONNEL

1. Recommendation for Leave

FACILITIES

1. Bids: Project 10G - Networking and Infrastructure Additions and Renovations
Over 90% of all classroom areas in Wake County are outfitted with fiber optic cabling from previous technology projects and/or original building construction. This project will begin to provide fiber optic cabling to limited areas that currently have only minimal copper cabling service. This project will also replace on-floor classroom copper data cabling with wall-mount cabling raceways and improve labeling of existing cabling. Where necessary, existing electrical systems will be upgraded to provide power for new and existing computers and printers. Bids were received on February 14, 2001 for networking and infrastructure additions and renovations at Bugg Elementary, Leadmine Elementary, Leesville Road Elementary and Morrisville Elementary. A&M Electrical Contractors is the apparent low bidder. Bid tabulation is attached. Board approval is requested to award contract in the amount of $118,181. Fiscal implications - Funds are available through the technology portion of state bond funds. Recommendation for Action - Approval of contract is requested.

2. Bids: Roof Replacement -Administration Building
Bids for the roof replacement at the Administration Building, 3600 Wake Forest Road, were received on February 27, 2001. Staff and Roof Engineering, Inc. recommend award of the contract to Curtis Construction Co., Inc. in the amount of $159,844. Fiscal Implications - Funds are available from the total project budget of $215,000. The total project budget consists of $215,000 from the deferred maintenance component of the Phase IIIB Long-Range Building Program. Recommendation for Action - Board approval is requested.

3. Bids: Site Improvements - Morrisville Elementary
Pre-approval is requested for bids, which are scheduled to be received on March 22, 2001, if the bids are within the CCAP of $253,000. Staff will provide recommendation for award and bid tabulations at a future board meeting. Fiscal Implications - Funding is available from the total project budget of $303,500. The total project budget consists of $228,500 from Phase IIIB Deferred Maintenance and $75,000 from PLAN 2000 School Building Program project budget. Recommendation for Action - Board approval is requested.

4. Bids: Steam Boiler Replacement - Martin Middle
Bids for steam boiler replacement at Martin Middle School were received on March 1, 2001. Staff and Padia Consulting, Inc. recommend awarding a single-prime contract to Jeff Hargett Mechanical, Inc. in the amount of $179,865. Multi-prime bids were not taken. Fiscal Implications - Funding is available from the total project budget of $220,000 from the deferred maintenance component of the Phase IIIB Long-Range Building Program. Recommendation for Action - Board approval is requested.

5. Service Contract: Grass Mowing at 92 Sites
The contract term is April 2, 2001 through October 12, 2001 for 92 school sites. Staff recommends award of contracts to Faithful Lawn Care, in the amount of $199,920 for 31 schools; Hensley's Lawn, in the amount of $130,830 for 32 schools; Herb's Lawn Care, in the amount of $92,400.00 for 15 schools, Parker & Son, in the amount of $33,180.00 for 6 schools and Pinnacle Inc., in the amount of $61,390.00 for 8 schools. Fiscal Implications - Funds are available in the 2000-2001 current expense budget for the April - June 2001 expenses. Funds are included in our 2001-2002 budget request for July - October 2001 expenses. Recommendation for Action - Board approval is recommended.

6. Design Consultant Agreement - Cary Elementary
Negotiations have been completed with DTW Architects & Planners, LTD. for the design of the PLAN 2000 additions and renovations at Cary Elementary School. The form of agreement is the standard form approved by the board attorneys. Fiscal Implications - Funding is available from the total project budget of $11,232,092 as provided in the PLAN 2000 School Building Program. The project budget includes proposed compensation for the design consultant of $603,000. Recommendation for Action - Board approval is requested.

7.Right-Of-Way Dedication - Mount Vernon Redirection
To serve Mount Vernon Redirection and the proposed Bridges School addition, the City of Raleigh requires road improvements to Mount Vernon Road and Chapel Hill Road. The city requires 0.7935 acres of right-of-way along Mount Vernon Road and 0.6067 acres along Chapel Hill Road. Fiscal Implications - None. Recommendation for Action - Staff requests board approval to grant the required right-of-way to the City of Raleigh.

8. Easement Request: Carolina Power & Light Company - Middle Creek Site
Carolina Power & Light Company has requested a utility easement for the purpose of relocating existing utility lines and the installation of new facilities to serve the new schools under construction on the Middle Creek site. The proposed 30-foot-wide easement allows most of the existing utility lines and poles to be removed from the school system's property. A copy of the approved form of easement and a sketch are enclosed. Fiscal Implications -None. Carolina Power & Light Company will provide all facilities necessary to provide electric power to the schools. Recommendation for Action - Staff recommends board approval of the easement.

ACTION ITEMS

FACILITIES

1. Schematic Design: Heritage Elementary (E-2)
Staff will present schematic design documents prepared by Pearce, Brinkley, Cease & Lee, P.A. for Heritage Elementary (E-2). Fiscal Implications - Funding is available from the total project budget is $10,662,555 as provided in the PLAN 2000 School Building Program. Recommendation for Action - Board approval is requested.

2. Underwood Elementary: Temporary Housing
On February 26, 2001, the facilities staff recommended use of the former Cardinal Gibbons site for Underwood Elementary students and faculty during the proposed facility improvements at that school in 2001-2002 and 2002-2003. The board took no action, but authorized staff to continue negotiations with the Catholic Diocese to determine the availability of the site for the coming two years. Inherent in the staff recommendation is the requirement to find an alternative temporary housing site for the Longview facility students and faculty for one year during construction and renovations on that site. The search for a temporary housing location for Longview is underway. Fiscal implications - Funding for the Underwood Elementary project is available from the PLAN 2000 project budget of $7,400,000, plus the current project balance of $1,119,297, consisting of $583,925 in Phase IIIB funds and $535,372 in 1996 State Bond Program funds. Recommendation for Action - Staff recommends board approval to relocate the Underwood Elementary students and staff to the former Cardinal Gibbons site for up to two years while facility improvements are underway in 2001-2002 and 2002-2003.

INFORMATION ITEMS

PROGRAM

1. Assignment of New Subdivisions to Schools
Staff will present recommendations for the following subdivisions: Falls Glen, Ashley Park Apartments, Brighton, Camden Crossing, Falls Creek Apartments, and The Park at Perry Creek. Transportation costs will increase due to travel distance. Other facilities- related costs would be avoided. This is presented for information only.

FINANCE

1. Presentation of Superintendent's Budget Request, 2001-2002
To present the Superintendent's Budget Request for 2001-2002.
Fiscal Implications: This document establishes the Superintendent's budget request
for fiscal year 2001-2002.

CLOSED SESSION

To establish or instruct the Board's staff or negotiating agents concerning the position to be taken by or on behalf of the Board in negotiation of (i) the price and other material terms of a contract or proposed contract for the acquisition of real property by purchase, option, exchange, or lease: or (ii) the amount of compensation and other material terms of an employment contract or proposed employment contract.
G.S. 143-318.11 (a)(5).
SPOTLIGHT ON STUDENTS - 6:30 p.m.
Eleven students will be recognized as Spotlight on Students award winners.

PUBLIC HEARING FOR ITEMS NOT ON THE AGENDA

ADJOURNMENT

WORK SESSION - BOARD STRUCTURE & ORGANIZATION

Board Conference Room, 7:00 - 8:00 p.m.

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.