WCPSS--Board of Education

OPEN SESSION

CALL TO ORDER - 3 P.M.

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chair's Comments
Superintendents Comments

APPROVAL OF MEETING AGENDA

INFORMATION ITEMS

1. TWELVE WAKE COUNTY SCHOOLS RECEIVE NATIONAL RECOGNITION FOR SCHOOL COUNSELING PROGRAMS

Twelve WCPSS schools have received the Recognized ASCA Model Program (RAMP) award from the
American School Counselor Association (ASCA). This award recognizes schools that have implemented a
results-based, comprehensive, data-driven school counseling program that shows measurable results in
improving student achievement, attendance and behavior. The twelve schools are Baileywick Elementary,
Pleasant Union Elementary, Timber Drive Elementary, East Millbrook Middle, East Wake Middle, Martin Middle, Reedy Creek Middle, Zebulon Middle, Broughton High, Garner High, Millbrook High, and Wake Forest-Rolesville High. WCPSS now has a total of 20 schools which have received the award. Three of these schools will present data from their school counseling program. Fiscal Implications: None. Recommendation for Action: This item is presented for information

2. NC CY PRES MICROSOFT SETTLEMENT

A class action lawsuit against Microsoft resulted in an award of $40.9 million for North Carolina to be
distributed as reimbursement for purchases of computers, software, projectors, and other technology
equipment. The distribution of the funds across the state was based on schools' percentage of children on
free or reduced-price lunch. The funds awarded to each LEA were split into two equal vouchers - one a
General Purpose voucher; the other a Software voucher. WCPSS was awarded a total of $738,265.80 in
the form of two vouchers. The documentation for WCPSS' General Purpose voucher has been submitted
for the total amount of the voucher, $369,132.90. This amount is expected to be received in a couple of
months. Work is progressing on documenting eligible purchases under WCPSS' Software voucher. Fiscal
Implications: WCPSS will be reimbursed a maximum of $738,265.80 which must be used to purchase
technology items for schools deemed eligible under the conditions of the settlement. Recommendation
for Action: For information only. No action required.

PUBLIC COMMENT - 4 P.M.

Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

PUBLIC HEARING OF THE SUPERINTENDENT'S PLAN FOR STUDENT SUCCESS

Citizens who sign up to address the 2008-2009 Superintendent's Plan for Student Success will be called on in priority order. Each individual speaker will be allowed three minutes for remarks.

CONSENT ITEMS

APPROVAL OF MEETING MINUTES

February 14, 2008-Board of Education Work Session Minutes
March 4, 2008-Committee of the Whole Minutes
March 4, 2008-Board of Education Meeting Minutes

FINANCE

1. REPORT OF ADMINISTRATION APPROVED CONTRACTS

The attached summaries are provided as information in accordance with Board Policy 8361. The
summaries list all change orders, and contracts having a value greater than $50,000 and not over $100,000,
and purchase orders in excess of $250,000 for February 2008. Fiscal Implications: Not applicable.
Recommendation for Action: Not applicable.

2. SERVICE CONTRACT: PROFESSIONAL MAIL SERVICES, INC.

The attached contract is provided for action as per Board policy 8361.1. The contract will provide mail
presort services for the Wake County Public School System by the current provider. Fiscal Implications:
Funding in the amount of $236,018 per year for the next three years is currently available and/or projected
through the Office of Communications postage expense budget. Recommendation for Action:
Approval of contract is recommended.

FACILITIES

1. LEASE AGREEMENT: ROOT ELEMENTARY SWING SPACE

Terms and conditions of a Lease Agreement have been reached with North Hills East Master Developer,
LLC, to lease approximately 2.7 acres located at the intersection of Church at North Hills Street and
Garden at North Hills Street in the City of Raleigh. The term of the lease will commence on May 1, 2008,
and terminate on December 21, 2009. The premises shall be used for construction and operation of a
modular public elementary school facility within the Wake County Public School System, for
approximately 400 students, which will support students assigned to Root Elementary during the
demolition and reconstruction at the current school site. Fiscal Implications: The annual rent during the
20-month term shall be the sum on an annual basis of $10.00. An additional rental fee, for security
expenses and site lighting expenses will be due, in the amount of $500 per month, during the term of lease
for a total of $10,000. Funding is available from the total project budget of $21,928,650, of which
$300,000 is from PLAN 2004 and $21,628,650 from CIP 2006. Recommendation for Action: Staff
requests Board approval.

2. MATERIALS TESTING SERVICES: ALSTON RIDGE ELEMENTARY (E-30)

Negotiations have been completed with Froehling and Robertson, Inc., to provide construction materials
testing and special inspection services for Alston Ridge Elementary School, in the not-to-exceed amount
of $228,335, in accordance with the Master Geotechnical, Materials Testing, Special Inspection, and/or
Wetland Delineation Services. Fiscal Implications: Funding is available from the total project budget of
$22,746,540, all of which is from CIP 2006. Recommendation for Action: Board approval is requested.

3. BIDS: PURCHASE MODULAR UNITS

Bids were received February 22, 2008 to purchase 5 eight-classroom modular units. Staff and Gurel
Architecture, PA, recommend award of the single-prime contract to Comark Building Systems, Inc., in the
amount of $2,719,500. Two of these units will be placed at Panther Creek High, one at the Wakefield 9th
Grade Center, one at the Spring Forest Modular Campus, and one at Athens Drive High. Fiscal
Implications: Funding is available from the $6,000,000 new classroom component of the $16,935,553 CIP
2006 Mobile Classroom Relocation and Leasing budget. Recommendation for Action: Board approval is
requested.

4. BIDS: ATHENS DRIVE EXTERIOR AND INTERIOR PAINTING

Bids for the exterior and interior painting at Athens Drive High School were received on February 21,
2008. Staff recommends award of the single-prime contract to Active Construction, LLC, in the amount
of $215,000. Fiscal Implications: Funding is available from the total project budget of $67,813,687, all of
which is from the CIP 2006 Life Cycle Replacement budget. Recommendation for Action: Board
approval is requested.

5. BIDS: CARNAGE MIDDLE EXTERIOR AND INTERIOR PAINTING

Bids for the exterior and interior painting at Carnage Middle School were received on February 21, 2008.
Staff recommends award of the single-prime contract to Quality Decorators in the amount of $146,200.
Fiscal Implications: Funding is available from the total project budget of $67,813,687, all of which is from
the CIP 2006 Life Cycle Replacement budget. Recommendation for Action: Board approval is requested.

6. BIDS: CARNAGE MIDDLE PARTIAL ROOF REPLACEMENT

Bids for the partial roof replacement at Carnage Middle School were received on February 21, 2008. Staff
and ADC Engineering recommend award of the single-prime contract to Owens Roofing, Inc., in the
amount of $293,489. The existing built-up membrane roof (original 1965 building) is at the end of its
useful life and is being replaced with a new modified bitumen roof system. Fiscal Implications: Funding
is available from the CIP 2006 Life Cycle Replacement budget of $67,813,687. Recommendation for
Action: Board approval is requested.

7. BIDS: ADDITION TO THE CHILD NUTRITION WAREHOUSE

Bids for the addition to the Child Nutrition Warehouse at the Central Services Complex on Rock Quarry
Road were received on February 26, 2008. Staff and H.S. Annis Architects, Inc., recommend award of the
single-prime contract to J. W. Grand, Inc., in the amount of $1,369,475. Note that the low bidder
withdrew their bid due to a clerical error. Fiscal Implications: Funding is available from the total project
budget of $2,769,122, all of which is from CIP 2006. Recommendation for Action: Board approval is
requested.

8. CHANGE ORDER NO. GC-04 GMP: HERBERT AKINS ROAD ELEMENTARY (E-27)

Board approval is requested for Change Order No. GC-04 GMP to Clancy & Theys Construction
Company for their Construction Management at Risk contract for construction of the new Herbert Akins
Road Elementary School in Fuquay-Varina. This change order, in the amount of $6,280,919, is to
establish a guaranteed maximum price (GMP) for the 16 remaining packages needed to accomplish the
construction project. A list of the packages is attached. The total of all GMPs is $18,818,426. Fiscal
Implications: Funding is available from the total project budget of $23,542,375, of which $22,914,681 is
from CIP 2006 and $627,694 from CIP 2006 Off Site Improvements. Recommendation for Action:
Board approval is requested.

9. CHANGE ORDER NO. CM-02 GMP: BRYAN ROAD ELEMENTARY (E-31)

Board approval is requested for Change Order No. CM-02 GMP to Clancy & Theys Construction
Company for their Construction Management at Risk contract for construction of the new Bryan Road
Elementary School in Garner. This change order, in the amount of $2,258,622, is to establish a
guaranteed maximum price (GMP) for the early steel work package which is part of the 32 construction
packages for this school. A list of the bid packages is attached. A change order will be brought to the May
6, 2008 Board meeting to establish the GMP for the total project. Fiscal Implications: Funding is
available from the total project budget of $22,746,541, all of which is from CIP 2006. Recommendation
for Action: Board approval is requested.

10.CHANGE ORDER NO. CM-02 GMP 1: ROOT ELEMENTARY

Board approval is requested for Change Order No. CM-02 GMP 1 to New Atlantic Contracting, Inc., for
their Construction Management at Risk contract for the renovations and additions at Root Elementary
School. This change order, in the amount of $5,377,640, is to establish a guaranteed maximum price
(GMP) for the 6 time sensitive bid packages, which are part of the 40 construction packages for this
project. A list of the bid packages is attached. In addition, this GMP changes the general conditions from
lump sum to reimbursable, establishes the reimbursable general conditions cost for the entire project, and
changes the ownership of the project to Wake County. A change order will be brought to the April 8,
2008 Board meeting to establish the final GMP for this project. Fiscal Implications: Funding is available
from the total project budget of $21,928,650, of which $300,000 is from PLAN 2004 and $21,628,650
from CIP 2006. Recommendation for Action: Board approval is requested.

11.CHANGE ORDER NO 2 TO CONTRACT GS0708-111

On June 5, 2007, the Board of Education approved a Job Order Contract (JOC) with 39 Construction
Company, LLC, for general repairs at various schools. This action requests approval of two changes to
that contract. The first change is an increase in the maximum value of the contract from $300,000 to
$500,000 in accordance with legislations approved in 2007. The second is to increase the maximum
amount of work ordered under the contract from $257,500 to $352,500. Fiscal Implications: Funds are
available within the 2007-2008 General Services Department operating budget. Recommendation for
Action: Board approval is requested.

12.CHANGE ORDER NO 3 TO CONTRACT GS0708-113

On June 5, 2007, the Board of Education approved a Job Order Contract (JOC) with Quality Decorators,
Inc., for painting at various schools. This action requests approval of two changes to that contract. The
first change is an increase in the maximum value of the contract from $300,000 to $500,000 in accordance
with legislations approved in 2007. The second is to increase the maximum amount of work ordered
under the contract from $282,400 to $362,400. Fiscal Implications: Funds are available within the 2007
2008 General Services Department operating budget. Recommendation for Action: Board approval is
requested.

13. JOINT DEVELOPMENT AGREEMENT: SYCAMORE CREEK ELEMENTARY (OFF-SITE

SEWER)

The City of Raleigh ("City") and WCPSS are partnering in the installation of approximately 1,600 feet of
eight inch gravity sewer line from the City's sewer main to the new Sycamore Creek Elementary School
(E-17). The Board previously approved this agreement on September 4, 2007. The agreement requires
WCPSS to pay the entire cost of the project. The City will acquire the necessary easements, let the project
for bid, and also manage the construction. Per the terms of the original agreement, the City would assess
fees in the amount of $44.51 per linear foot of property frontage as adjacent properties tie into the sewer
improvements, and would reimburse ten percent of these fees per year for ten years to WCPSS.
Subsequent to Board approval, the City proposed that the WCPSS' portion of the potential future
assessment fees be waived. This would expedite acquiring the necessary easements from affected property
owners by avoiding public hearings and expedite construction to meet the August 2008 installation
deadline. If the sewer line is not available, waste will be collected via a pump tank and daily pumping will
occur at WCPSS expense. Fiscal Implications: Staff request board approval to waive the reimbursable
assessment fees due the WCPSS. The amount of projected reimbursement could be $88,344 paid out at
10% per year for ten years if all property owners tie into the system (2,001 linear feet of frontage x $44.15).
The estimated cost of this project is $170,000, of which $148,741 is for basic design and construction and
$21,259 is for contingency. In addition, the cost of easement acquisition and buffer-wetland mitigation
will also be borne by WCPSS. The WCPSS funds are available in the CIP 2006 Offsite Improvements
project. Recommendation for Action: Board approval is requested.

INSTRUCTIONAL PROGRAM

1. GRANT PROPOSALS

1.Competitive (#1221): Wake County Solid Waste Management, Feed The Bin / Individual Schools.

2.Competitive (#1222): Intel Innovation in Education and Scholastic, Inc. / Individual Schools.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by grant program.
Recommendation for Action: Staff is requesting Board approval.

POLICY

1. POLICY 2451 FAMILY INVOLVEMENT

Revised First Reading
The Wake County Public School System's Raising Achievement and Closing the Gap Family Involvement Sub-Committee have recommended that Policy 2541, Parental Involvement, be revised to reflect more family-friendly language as well as to authorize the Superintendent or designee to develop corresponding regulations and procedures (R&P). The newly adopted Family Involvement R&P reflects the recently adopted Family Involvement Standards of the National Parent Teacher Association (attached as related back-up).
Revisions to the current policy as well as the corresponding R&P have been made with the input of the sub-committee, school system staff and online comments using the Wake County Public School System attorney, Ann Majestic, and the Board Policy Committee. Fiscal Implications: None. Recommendation for Action: Staff is requesting Board approval.

2. POLICY 6220: ASSURANCE OF APPROPRIATE SERVICES FOR STUDENTS WITH

DISABILITIES

Revised First Reading
R & P 6220 - Assurance of Appropriate Services for Students with Disabilities
Revised First Reading
POLICY 6222 - Assignment of Exceptional Students
Revised First Reading
POLICY 6220 - The purpose of this request is to update Policy 6220 in accordance with recent changes
to federal and state laws pertaining to students with disabilities. Policy 6220 revised:
Aligns with current reauthorization of the Individuals with Disabilities Educational Improvement Act (IDEA 2004) which went into effect July 2005
Aligns with updated state law, Article 9, which went into effect July 2007
Aligns with Policies Governing Services for Children with Disabilities which was approved by the State Board of Education on November 1, 2007
Updates age of mandatory services to three (3) through twenty-one (21) years of age as set by Article 9.
Removes subsections (6220.2 through 6220.8) as they are already subsumed within section 6220.1
Removes Academically Gifted children as it is no longer under Article 9 regarding students with disabilities
R & P 6220, POLICY 6222 - These are recommended for removal because they are embedded in Policy
6220. Fiscal Implications: None. Recommendation for Action: Staff is requesting Board approval.

HUMAN RESOURCES

1. RECOMMENDATION FOR EMPLOYMENT

A. Professional
B. Support
C. Contract Central Services Administrator

BOARD ADVISORY COUNCIL NOMINATIONS

This represents new nominations to the Board Advisory Councils. The nomination forms are attached for the Board's review and consideration. Fiscal Implications: None. Recommendation for Action: Board approval is requested.

COMMITTEE CHAIRS' REPORT

ACTION ITEMS

INSTRUCTIONAL PROGRAM

1. TIME FOR LEARNING

A professional learning community is made up of team members who regularly collaborate toward
continued improvement in student learning through a shared curricular-focused vision. Providing time for
educators to do this important work is essential. Early release days provide quality time within the day for
the work of professional learning communities and for job-embedded professional development.
Annually the Board of Education approves bell schedules for the next school year. Staff recommends
approval of the daily bell schedules on the attached list. New elementary schools at Mills Park and Laurel
Park are recommended for placement on the third tier; and Sycamore Creek is recommended for second
tier. Fiscal Implications: Buses already purchased will provide resources to accommodate proposed bell
schedule for Sycamore Creek. Mills Park and Laurel Park are figured in the system growth for the area.
Recommendation for Action: Approval of early release days is recommended. Approval of bell schedules
is recommended.

POLICY

1. POLICY 6400 - CODE OF STUDENT CONDUCT

Revised First Reading: Waiver of Second Reading
Revisions made to align policy and general statute. Additional wording included to clarify disciplinary
options for students. Changes discussed with Board Attorney, Ann Majestic. Fiscal Implications: None.
Recommendation for Action: Staff is requesting Board approval and waiver of second reading.

2. POLICY 6425 - FIGHTING/ PHYSICAL AGGRESSION OR ASSAULT

Revised First Reading: Waiver of Second Reading
"Spitting" included in policy to address possible disciplinary action. Change discussed with Board
Attorney, Ann Majestic. Fiscal Implications: None. Recommendation for Action: Staff is requesting
Board approval and waiver of second reading.

3. POLICY 6427 - WEAPONS AND DANGEROUS INSTRUMENTS/ SUBSTANCES

Revised First Reading: Waiver of Second Reading
Revision made to title to align with wording in definition and policy. Changes reviewed with Board
Attorney, Ann Majestic. Fiscal Implications: None. Recommendation for Action: Staff is requesting
Board approval and waiver of second reading.

4. POLICY 6429 - NARCOTICS, ALCOHOLIC BEVERAGES, CONTROLLED SUBSTANCES,

CHEMICALS, AND DRUG PARAPHERNALIA

Revised First Reading: Waiver of Second Reading
Staff is requesting the removal of 6429.5. The inappropriate behaviors and disciplinary actions are
addressed in policy 6427.1: Weapon/Dangerous Instruments/Substances and 6429: Narcotics, Alcoholic
Beverages, Controlled Substances, Chemicals, and Drug Paraphernalia. The removal of 6429.5 was
reviewed with Board Attorney, Ann Majestic identifying no legal ramifications. Fiscal Implications: None.
Recommendation for Action: Staff is requesting Board approval and waiver of Second Reading.

CLOSED SESSION

To consider confidential personnel information protected under G.S. 143-318.11(a)(6) and 115C-319.
ACTION ITEMS- Cont'd

HUMAN RESOURCES

1.RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.