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Board Agenda for the Week of 03/12/2001OPEN SESSION - 4:00 p.m. CALL TO ORDER QUORUM DETERMINATION PLEDGE OF ALLEGIANCE INFORMATION Chairman's CommentsSuperintendent's Report APPROVAL OF MEETING AGENDA PUBLIC HEARING FOR ITEMS ON THE AGENDA COMMITTEE REPORTS CONSENT ITEMS APPROVAL OF MINUTES January 5, 2001 - Facilities Committee MeetingJanuary 18, 2001 - Facilities Committee Meeting February 6, 2001 - Facilities Committee Meeting February 15, 2001 - Finance Committee Meeting February 20, 2001 - Board Work Session February 26, 2001 - Board Meeting PERSONNEL 1. Recommendations for Employment FACILITIES 1. Bids: Ballentine Elementary (E-1) Bids were received on February 27, 2001 for Ballentine Elementary (E-1). Staff and Doggett Architects, Inc. recommend awarding of a single-prime contract to Centurion Construction Company, Inc. in the amount of $8,549,000. The lowest responsive multi-prime bid was $8,527,340. Fiscal Implications - Funding is available for the total project budget of $10,302,533. The total project budget consists of $10,194,233 from the PLAN 2000 School Building Program, $50,000 from Phase IIIB Long-Range Building Program, and $58,300 from Wake County Parks and Recreation. Recommendation for Action - Board approval is requested. 2. Bids: Roof Replacement - Millbrook High Bids for the gym/auditorium roof replacement at Millbrook High were received on February 21, 2001. The low bidder, Baker Roofing Company requested to withdraw their bid due to a mathematical error. Staff and Rooftop Systems Engineers, P. C. recommend award of the contract to Simon Roofing and Sheet Metal Corporation in the amount of $ 217,320. Fiscal Implications - Funds are available from the total project budget of $3,277,640. The total project budget consists of $2,222,211 in Phase IIIB long-range building program funds, $963,429 from the board-approved state bond project budget, and $92,000 from the technology component of the state bond program. Recommendation for Action - Board approval is requested to allow Baker Roofing Company to withdraw their bid in accordance with statutory provisions and to award the contract to Simon Roofing and Sheet Metal Corporation. 3. Driveway Permit and Encroachment Agreement - Holly Ridge Middle (M-3) and Elementary (E-3) The site work and road improvements for Holly Ridge Middle (M-3) and Elementary (E-3) Schools require an agreement from DOT for curb and gutter, pavement widening, and storm drainage along Holly Springs Road and for driveway construction for entrance into the site. A three-party right-of-way encroachment between DOT, the Town of Holly Springs, and the board of education for an 8-inch waterline to serve the site is also needed. Fiscal Implications - None. Recommendation for Action - Board approval is requested. 4. Encroachment Agreement - Mount Vernon Redirection The road improvements for Mount Vernon Redirection require an agreement from DOT for curb and gutter, pavement widening, and storm drainage along NC 54 (Chapel Hill Road). A two-party right-of way encroachment between DOT and the board of education is needed. Fiscal Implications - None. Recommendation for Action - Board approval is requested. 5. Settlement Agreement - Pine State Electrical Contractors, Inc. Board approval is requested for the settlement agreement between Pine State Electrical Contractors, Inc., St. Paul Fire and Marine Guaranty Company, and the board. This agreement resolved all outstanding issues arising out of Pine State's default on the following construction projects: Apex High, Baucom Elementary, Brooks Elementary, Cary High, Daniels Middle, Douglas Elementary, Fuller Elementary, Mt. Vernon Redirection, West Millbrook Middle and Wilburn Elementary. Fiscal Implications - The board will receive a total of $100,000 due to the default. Recommendation for Action - Board approval is requested 6. Resolution: Heritage Middle (M-4) Designer Selection Resolution is presented to waive the traditional designer selection process and to select Innovative Design, Inc., for the design of Heritage Middle School (M-4) This request is in accordance with N.C.G.S. 143-64.32, which allows the exemption of the statutory designer selection process. The specific reason for this exemption is that this is a re-use of the Durant Road/Dillard Drive Middle School prototype. This will shorten design time, reduce cost, and help expedite the project. Staff recommends proceeding with the negotiation of a design contract with Innovative Design, Inc. Fiscal Implications - None. Potential reduction in design cost, exact amount to be determined through negotiations. Recommendation for Action - Board approval of the designer selection waiver resolution is requested. FINANCE 1. Budget Amendments and Transfers, 2000-2001 To report changes in the budget resolution for the month of January. Fiscal Implications: Adjust State Public School Fund+ $ 213,295 Adjust Local Current Expense Fund+ $ 180,750 Adjust Federal Programs Fund+ $ 1,257,805 Adjust Capital Outlay Fund+$370,614,788 Adjust Multiple Enterprise Fund+ $ 0 No action. In accordance with the Budget Resolution, administration is reporting changes in appropriations. 2. Authorization Forms These authorization forms designate the persons authorized to sign vouchers for the payment of money on behalf of East Wake Middle. Fiscal Implications: None 3. Gifts to the System Twenty-seven gifts have been donated to the Wake County Public School System. The approximate value of the gifts is $24,869. Fiscal Implications: None 4. IBM Lease Agreement: Symmetrix ICDA Mirrored DASD Technology Services requests approval of a 2-year lease agreement with IBM Credit Corporation related to upgrading outdated and failing storage disk drives. The upgrade is necessary in order to maintain data integrity as the older disks fail regularly and need to be replaced. A resolution was approved by the Wake County Board of Commissioners on January 8, 2001. Fiscal Implications: Lease payments are approximately $92,930/year to be paid during the 2000-01 and 2001-02 fiscal years. Total amount is $185,860.00. Funding is available through the Technology Services Division current expense budget. PROGRAM 1. Grant Proposals Competitive (#529): U. S. Department of Education, Office of Elementary and Secondary Education, 21st Century Community Learning Centers grant program / Individual Schools ($375,000 per school); Competitive (#530): North Carolina Department of Public Instruction, William F. Goodling Even Start Family Literacy grant program / Title I of Central Office ($250,000); Competitive (#531): North Carolina Department of Public Instruction, Christa McAuliffe Fellowship program / Carolyn Moser of Leesville Road Middle School ($24,000); Competitive (#532): U. S. Department of Agriculture, Cooperative State Research, Education and Extension Service, Secondary Agriculture Education Challenge grant program / Michael Johnson of Wake Forest - Rolesville HS ($25,000). Funding varies by grant. Recommended that the board approve the applications. 2. Driver Education Contract 2001-2002 Statutory authority G.S. 20-881, 115C-216 and Title 16 of the N.C. Administrative Code provide enabling authority to contract for Driver Education Program Services. The Request For Proposal (RFP) solicits proposals that must meet the specifications and conditions of the RFP. The board of education must ultimately approve the contract with the successful vendor. The Driving School, North Carolina Driving School, and Jordan Driving School requested RFPs and turned in proposals. Recommend awarding contract for Driver Education Program Services to Jordan Driving School, Inc. Total projected contract cost is $1,664,000.00. The N.C. Department of Transportation Allocation will fund all costs of the program for Driver Education. No local funds will be used to support this program. This is presented to Wake County Public Schools Board of Education to approve the contract for Driver Education with Jordan Driving School for the period of July 1, 2001 to June 30, 2002. Under the current RFP, WCPSS may allow renewal of this agreement for two consecutive one-year terms effective July 1, 2002.
3. Southeast Raleigh High School Bell Schedule Southeast Raleigh High School is preparing a bell schedule for 2001-02 which has an opening time of 7:45 a.m. and dismissal at 2:50 p.m. This is the result of studies conducted by the SERHS staff regarding how they could better meet the needs of the students. Using information gathered from the staff, through a telephone survey of a random sample of parents, and a series of parent focus groups, the staff has recommended moving from a 3 X 3 plus 1 (3 block classes and 1 single period class per semester) to a 4 X 4 block schedule. Transportation has reviewed the request and has indicated the department supports the school in this request. Child Nutrition has reviewed the request and supports the school's proposal. SERHS will maintain the same graduation requirements and the additional 90 minute period will enhance the school's acceleration magnet theme.
INFORMATION ITEMS
PROGRAM 1. Technology Instructional Report Technology is an instructional tool which supports student learning and classroom management. Teachers will present an overview of how they have incorporated it into the instructional program. Project Lighthouse, a model of effective instructional technology, is a collaborative effort between Southeast Raleigh High School, Wake Education Partnership, and business partners. Joe Cooper from First Citizens Bank will give an overview of this project. Funding requirements are outlined in approved state technology plan and additional funding through the budget process as needs are defined. This item is recommended for information. 2. Three-Tier Bell Schedule The Wake County Public School System has operated its schools until 1994, on a two-tier schedule, with all secondary schools opening earlier than all elementary schools. The major advantages of the three-tier bell schedule includes savings in operating costs and capital investments, better utilization of equipment, ability to provide better service, reduction in number of buses and drivers, and increased retention of trained CDL employees. The three-tier bell schedule accommodates student growth with limited numbers of buses and drivers. For a three-tier bell schedule to be efficient there must be an equal number of bus runs in all three tiers. Without schools occupying the third tier Wake County will revert to a two-tier system as existed through 1993. Fiscal Implications - Reverting to a two-tier bell schedule would significantly increase the number of buses and drivers required to transport students. The increase in buses would reduce our efficiency rating causing a reduction in the amount of funding provided by the state. Recommendation for Action - This item is presented for information only. ACTION ITEMS FACILITIES 1. Schematic Design and Master Plan - H-3 High (Knightdale Area) Staff will present the schematic design documents and master plan prepared by Boney, PLLC for H-3 High (Knightdale area). The plan includes the location of the high school, park components for Knightdale Parks and Recreation, and the location of a future elementary school. Fiscal Implications - The total project budget is $40,160,845, which consists of $39,860,845 from the PLAN 2000 School Building Program and $300,000 from Phase IIIB Long-Range Building Program. Recommendation for Action - Board approval is requested. PROGRAM 1. Student Assignment Plan for 2001-2002 Recommendations for the 2001-2002 Student Assignment Plan will be presented to the Board for approval. No fiscal implications. This is presented for Board approval. CLOSED SESSION To consider confidential personnel file information under G.S. 115C-319SPOTLIGHT ON STUDENTS - 6:30 p.m. Fifteen students will be recognized as Spotlight on Students award winners. ACTION continued PERSONNEL 1. Recommendations for Administrative Appointments PUBLIC HEARING FOR ITEMS NOT ON THE AGENDA ADJOURNMENT Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated. |