OPEN SESSION
CALL TO ORDER - 4 p.m.QUORUM DETERMINATION
PLEDGE OF ALLEGIANCE
INFORMATION
Chair's CommentsSuperintendent's Report
PUBLIC COMMENT
Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.RECOGNITION
SPOTLIGHT ON STUDENTS
Eighteen students will be recognized as Spotlight on Students award winners. Fiscal Implications: There are no fiscal implications. Recommendation for Action: RecognitionAPPROVAL OF MEETING AGENDA
I NFORMATION
FINANCE
1. SUMMERFORD ACCOUNTANCY FINAL REPORT
On November 1, 2005, the Board of Education approved a contract with Summerford Accountancy, PC, to conduct a special purpose audit of the school district to include a comprehensive fraud vulnerability assessment and recommendations regarding any additional audit or fraud examination work that may be needed in light of the results of the Auditor's fraud vulnerability assessment. Fiscal Implications: Funds to pay for the audit were transferred from savings identified in the Potential Changes to Local Expenditures Report. Recommendation for Action: Presentation being made to the Board as information.CONSENT ITEMS
APPROVAL OF MEETING MINUTES
January 19, 2006 - Finance Committee MinutesFebruary 14, 2006 - Special Board Meeting Minutes
February 21, 2006 - Committee of the Whole Minutes
February 21, 2006 - Board Meeting Minutes
FACILITIES
1.EASEMENT: PROGRESS ENERGY PAD MOUNT ENCLOSURE (PME) INSTALLATION AT THE CORNER OF MIDDLE CREEK PARK AVENUE AND WESTLAKE ROAD - MIDDLE CREEK ELEMENTARY
Progress Energy desires an easement upon Wake County Public School System property in order to install a PME to supplement electrical service for WCPSS schools and surrounding areas. The requested easement will not interfere with the Wake County Public School's present or future use of the property. A copy of the plat is attached which indicates the areas of the easement. Fiscal Implications: None. Recommendation for Action: Staff recommends Board approval.2.EASEMENT: PROGRESS ENERGY SERVICE LINE RELOCATION - AVENT FERRY ROAD, HOLLY SPRINGS HIGH
Progress Energy desires an easement upon Holly Springs High property in order to relocate current power lines in conjunction with the road improvements required by NCDOT. Easement would permit access, construction and maintenance of service lines and Progress Energy substation. The requested easement will not interfere with the Wake County Public School's present or future use of the property. A copy of the plat is attached which indicates the areas of the easement. Fiscal Implications: None. Recommendation for Action: Staff recommends Board approval.3.GRASS MOWING/LANDSCAPE MAINTENANCE AT 114 SITES
The contract term is March 27, 2006, through November 18, 2006, for 113 school sites and one office site. Contracts will be awarded as follows: Baines' Landscaping, Inc., $179,095; Herb's Lawn Care Service, $147,730; Hensley's Lawn and Landscape, $102,782; and Pinnacle, Inc., $212,245. Contract amount is based on 2 cuts per month per site for a total of 17 cuts. The contracts are renewals of the 2005 contracts for Grass Mowing/Landscape Maintenance. Fiscal Implications: Funds for the period of March 27, 2006, through June 30, 2006, in the amount of $264,292 are available in our current expense budget. Funds for the period of July 1, 2006, through November 18, 2006, in the amount of $377,560, are being requested in the 2006-2007 expense budget. Recommendation for Action: Board approval is requested.4.BIDS: DANIELS MIDDLE ASBESTOS ABATEMENT
Bids for the asbestos abatement at Daniels Middle were received on February 7, 2006. Staff and EEC, Inc. recommend award of the single-prime contract to Enviro-Tech Abatement Services Co., Inc. in the amount of $154,990. Fiscal Implications: Funding is available from the total project budget of $18,033,627 of which $822,678 is from PLAN 2000 Start-up, and $17,210,949 is from PLAN 2004 School Building Program. Recommendation for Action: Board approval is requested.5.CONSTRUCTION MANAGER AT RISK AGREEMENT: AVERSBORO ELEMENTARY RENOVATION AND ADDITION PROJECT
The next building program includes the renovation and addition project at Aversboro Elementary. Negotiations have been completed with Turner Construction Company for the construction management of this project. The form of agreement for Construction Management At Risk has been previously reviewed and approved by the Board. Ramsay GMK was previously selected as design architects for this project. Fiscal Implications: The total proposed budget will be determined with the development of the next building program. The estimated current budget is approximately $19,000,000 of which $978,228 is currently available from the PLAN 2004 School Building Program. The remainder of the funds will come from the next building program. The total project budget includes proposed compensation for the Construction Manager of $130,000 for pre-construction basic services and 3.5% of the construction cost for the construction management fee. Recommendation for Action: Board approval is requested.6.RESOLUTION: E-26 ELEMENTARY IN EXISTING BUILDING - DESIGNER SELECTION
Resolution is presented to waive the traditional designer selection process and to select Pearce Brinkley Cease & Lee, Architects, for the design of E-26 Elementary in the existing Bespak building. This request is in accordance with NCGS 143-64.32, which allows the exemption of the statutory designer selection process. The specific reason for this exemption is that this firm has provided the feasibility study for the conversion of the existing building into a new elementary school. In addition, they were the architects on a similar conversion at Lufkin Road Middle. This will shorten design time, reduce cost, and help expedite the project. Staff recommends proceeding with the negotiation of a design contract with Peace Brinkley Cease & Lee, Architects. Fiscal Implications: None at this time. Recommendation for Action: Board approval is requested.7.RESOLUTION: LONG-RANGE BUILDING PROGRAM FUNDING REALLOCATION TO E-26 AND E-27
Resolution requests reallocation of project funds from the PLAN 2004 Next Building Program Start-up projects at E-20 and E-21 to E-26 and E-27. Total reallocation amount is $1,490,000. This reallocation is being made to accommodate the availability of land since E-26 and E-27 will be available prior to E-20 and E-21. Fiscal Implications: No additional appropriation of funding is necessary. Recommendation for Action: Board approval is requested.8.LEASE AGREEMENT: SINGLE CLASSROOM UNITS (PACKAGE B) - 2006 CROWDING SOLUTIONS
Staff will present the Master Lease Agreement with GE Modular Space to replace the Master Lease Agreement entered into in 2002. The new lease covers the existing units currently leased from GE Modular Space and the lease of fifty-three (53) single classroom mobile units to be installed as part of the 2006 Crowding Solution. Fiscal Implications: The set-up budget for the lease of fifty-three (53) single classroom units is $366,495 and the rental fee is $205.20 per month per single classroom mobile unit or $130,507.20 per year per Package B of fifty-three (53) units. The initial lease term is 5 years. Funds for the set-up are budgeted as part of the 2006 Crowding Solution Budget of $4,635,000. The rental fee for the lease is encumbered on a yearly basis as part of the Operating Budget. Funds will be encumbered on an individual unit basis. Recommendation for Action: Board approval is requested.9.LEASE AGREEMENT: MODULAR CLASSROOM UNITS (PACKAGE A) - 2006 CROWDING SOLUTIONS
Staff will present a new Master Lease Agreement with Vanguard Modular Building Systems to replace the Master Lease Agreement entered into in 2002. The new lease covers the existing units currently leased from Vanguard and the lease of eight modular units (fifty classrooms) to be installed as part of the 2006 Crowding Solution. Fiscal Implications: The set-up budget for the lease of modular classroom units is $303,750 and the rental fee is $29,520 per month or $354,240 per year. The initial lease term is 5 years. Funds for the setup are budgeted as part of the 2006 Crowding Solution Budget of $4,635,000. The rental fee for the lease is encumbered on a yearly basis as part of the Operating Budget. Funds will be encumbered on an individual unit basis. Recommendation for Action: Board approval is requested.FINANCE
1.CHANGE ORDER 3 TO MODIS, INC. SERVICE AGREEMENT
Modis is one of three companies currently serving as a preferred vendor in supplying technical contracted resources to Technology Services. The initial amount of this year's agreement was $0 since no contracted personnel were being utilized through Modis at that time. Two small change orders were previously processed to add $6,050 to the contract. Change Order 3 increases funding $166,740 to cover four contracted personnel being utilized for development and support services: one by the Office of Continuous Improvement and Professional Development (OCIPD) and three by Technology Services. The increase in funding should cover all invoiced amounts through June 2006. Fiscal Implications: Total amount of change order is $166,740 which brings overall contract total to $172,790. $136,840 to cover three contractors is available in the Technology Services 2005-06 contracted services budget. $29,900 for additional contractor will be paid through the OCIPD 2005-06 current expense budget.INSTRUCTIONAL PROGRAM
1.AMENDMENT # 1 TO AGREEMENT BETWEEN EXCEPTIONAL CHILDREN'S ASSISTANCE CENTER AND WAKE COUNTY PUBLIC SCHOOL SYSTEM
1.Project Enlightenment is a model demonstration and training center for the national Parents As Teachers (PAT) program that promotes school readiness and parent involvement.
2.Since 1995, the Exceptional Children's Assistance Center has contracted with Project Enlightenment to provide PAT services for families, develop and distribute quarterly newsletters, plan and host state PAT Advisory meetings, and provide training and technical assistance for PAT educators.
Fiscal Implications: This is a revenue amendment that increases the contract by $3,500. No Wake County Public School funds are required. Recommendation for Action: Staff is requesting Board approval.
2.DRIVER EDUCATION CONTRACT RENEWAL
·Statutory authority G.S. 20-881, 115C-216 and Title 16 of the N.C. Administrative Code provide enabling authority to contract for Driver Education Program Services.·In July 2004, a new contract with the two-year renewal option was awarded to Jordan Driving School. We are completing the second year of the contract.
·Jordan Driving School has provided quality service to students and has cooperated regarding all program modifications.
·Recommend renewal of contract for Driver Education Program Services to Jordan Driving School, Inc.
Fiscal Implications: Total projected contract cost is $2,080,000.00 based on 10,000 students. The N.C. Department of Transportation Allocation will fund all costs of the program for Driver Education. No local funds will be used to support this program. Recommendation for Action: This is presented to Wake County Public School System's Board of Education to approve the contract for Driver Education with Jordan Driving School for the period of July 1, 2006, to June 30, 2007.
HUMAN RESOURCES
1.RECOMMENDATIONS FOR EMPLOYMENT
a. Professionalb. Support
2.REQUESTS FOR LEAVES
COMMITTEE CHAIRS' REPORTS
ACTION ITEMS
FACILITIES
1.DEPARTMENT OF PUBLIC INSTRUCTION 10-YEAR FACILITY NEED REPORT
Per G.S. 115C-521(a), the Department of Public Instructions (DPI) requires every 5 years that each school district submit its facility needs for the next 10 years. The attached summary reports identify the current and future planned capacity along with the current cost for new school and renovation needs. The data was based on the new schools in Scenario A as presented at the COW on February 7, 2006, in addition to known major renovation projects during the next 10 years. There is a requirement for the Board of Education to certify that the information is correct. Attached data has previously been submitted to DPI and this is the formal submittal. Note that the transmittal letter made clarifications concerning the data, since it was provided in accordance with DPI prescribed methods. Fiscal Implications: None. Recommendation for Action: Approve the submission of the 10-year plan for capacity and construction.2.CHANGE ORDER NO. CM-01: EAST GARNER ELEMENTARY (E13)
Board approval is requested for Change Order No. CM-01 to Barnhill Contracting Co. for their Construction Management at Risk contract. This change order, in the amount of $3,454,328 is to establish a guaranteed maximum price (GMP) for the site work package, which is one of thirty-eight (38) construction packages, to facilitate the beginning of construction for this project. In addition, this GMP establishes the general condition costs for the project. A list of the bid packages is attached. A future change order will be brought to the April 18, 2006, Board meeting to establish the GMP for the total elementary school project. Fiscal Implications: The total proposed project budget is $19,693,080, of which $14,983,080 is currently available from the PLAN 2004 School Building Program and $10,000 is available from contributed funds from Wake County Parks & Recreation. An estimated future reallocation of $4,700,000 may be required because of escalating construction costs. Recommendation for Action: Board approval is requested.3.CHANGE ORDER NO. CO-16: BARWELL ROAD ELEMENTARY
Board approval is requested for Change Order No. CO-16 to Barnhill Contracting Company. This change order in the amount of $247,868.70 is for revisions to the widening of Barwell Road, which is a required condition to the construction of Barwell Road Elementary School/Community Center. Fiscal Implications: The total proposed project budget is $26,027,105, of which $697,249 is from the PLAN 2000 School Building Program; $17,474,085 will be from the PLAN 2004 School Building Program; and $7,855,771 will be from the City of Raleigh. The City of Raleigh will pay for one-half of the road widening costs. A reallocation request is being presented today, in a separate précis, for the additional funding which will be required to accomplish the Wake County Public School System portion of the road improvements and needed playground equipment. Recommendation for Action: Board approval is requested.4.RESOLUTION: LONG-RANGE BUILDING PROGRAM FUNDING REALLOCATION TO BARWELL ROAD ELEMENTARY
Resolution requests reallocation of project funds from the PLAN 2004 project at Heritage High (H-2) site to Barwell Road Elementary. Total reallocation amount is $285,000. This reallocation is to fund additional roadway improvements and playground equipment at Barwell Road Elementary. Fiscal Implications: No additional appropriation of funding is necessary. Recommendation for Action: Board approval is requested.5.RESOLUTION: LONG-RANGE BUILDING PROGRAM FUNDING REALLOCATION
Resolution requests reallocation of project funds from PLAN 2004 Program Contingency to Property Acquisition Phase II. With the purchase approval of E23 and E24 on February 21, 2006, by the Board of Education, funds from Program Contingency were needed to fund the contracts. Total reallocation amount is $1,500,000. Fiscal Implications: No additional appropriation of funding is necessary. Recommendation for Action: Board approval is requested.INFORMATION (contd.)
FACILITIES
1.ASSIGNMENT OF NEW SUBDIVISION TO SCHOOLS
The staff of the Office of Growth Management will present recommendations for the following subdivision: Cedar Lakes (Phase 1). Fiscal Implications: Transportation costs will increase due to travel time. Other facility-related costs will be avoided. Recommendation for Action: Staff is presenting for information.FINANCE
1.PRESENTATION OF THE SUPERINTENDENT'S PLAN FOR STUDENT SUCCESS, 2006-2007
To present the Superintendent's Plan for Student Success for 2006-2007. Fiscal Implications: This document establishes the Superintendent's Plan for Student Success for fiscal year 2006-2007. Also, included are Projections for 2007-2008 and 2008-2009. Recommendation for Action: The Board of Education should establish dates for budget work sessions and for public hearing on the Superintendent's Plan for Student Success for 2006-2007.CLOSED SESSION
lTo consider confidential personnel information protected under G.S. 115C-319.lTo establish or instruct staff or the attorney concerning the Board's position in negotiating the material terms of an employment contract.
ACTION ITEMS (contd.)
HUMAN RESOURCES
1.RECOMMENDATION(S) FOR ADMINISTRATIVE APPOINTMENT
2.RECOMMENDATION(S) FOR ADMINISTRATIVE TRANSFER
ADJOURNMENT
Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.