WCPSS--Board of Education

OPEN SESSION

CALL TO ORDER - 3 P.M.

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chair's Comments
Superintendents Comments

APPROVAL OF MEETING AGENDA

INFORMATION ITEMS

1. PRESENTATION OF THE SUPERINTENDENT'S PLAN FOR STUDENT SUCCESS, 2008

2009

To present the Superintendent's Plan for Student Success for 2008-2009. Fiscal Implications: This
document establishes the Superintendent's Plan for Student Success for fiscal year 2008-2009. Also,
included are Projections for 2009-2010 and 2010-2011. Recommendation for Action: The Board of
Education should establish dates for budget work sessions and for public hearing on the Plan for Student
Success for 2008-2009.

2. HIGH FIVE 2007-2008 PLC SURVEY RESULTS

In December through January a survey was administered to teachers in the 5 High Five Districts to
identify the implementation status levels of professional learning communities. The survey focused on
the following categories: results orientation toward learning, collaborative culture and team processes,
instructional strategies and interventions, development and use of common formative assessments,
support and resource allocation, and teachers' perceptions of the impact of professional learning
communities on teachers and students. The results of this survey will serve as important data that can
drive our decisions and our efforts toward continuous improvement. Fiscal Implications: None.
Recommendation for Action: For information only.

PUBLIC COMMENT - 4 P.M.

Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

CONSENT ITEMS

APPROVAL OF MEETING MINUTES

August 8, 2008-Instructional Program Committee Meeting Minutes
January 16, 2008-Community Relations Committee Meeting Minutes
January 29, 2008-Facilities Committee Meeting Minutes
February 12, 2008-Facilities Committee Meeting Minutes
February 19, 2008-Committee of the Whole Minutes
February 19, 2008-Board of Education Meeting Minutes

FINANCE

1. AUTHORIZATION FORMS

These authorization forms designate the persons authorized to sign vouchers for the payment of money
on behalf of Fred A. Olds Elementary School and Leesville Road Middle School. Fiscal Implications:
These authorization forms are required for bank records. Recommendation for Action: Approval of
Authorization Forms.

2. GIFTS TO THE SYSTEM

Sixty-two gifts have been donated to the Wake County Public School System. The approximate value of
the gifts is $24,535.52. Fiscal Implications: Not applicable. Recommendation for Action: No action is
required.

3. PURCHASE OF DESTINY LIBRARY MANAGER FROM FOLLET SOFTWARE COMPANY

A Request for Proposal was released offering qualified vendors an opportunity to bid on providing the
district a centralized library management system. Athena, the current installed application, is going end of
life and will be de-supported in the near future. Follet Software was the lone bid received in relation to its
Destiny Library Manager software. Destiny Library Manager meets all requirements and is being chosen
to replace Athena. Implementation of product and training will be completed by the end of the calendar
year. Ongoing licensing and support costs will be incurred on an annual basis. Year Two cost estimated to
be $62,589.50. Additional sites can be added in the future for a per site fee. Fiscal Implications: Year One
price which is inclusive of licensing, support and services is $366,650.00. Funding for contracted services
was identified and planned for in the Library Services 2007-08 operating budget and in the Technology
Services 2007-08 PRC 15 allotment. Recommendation for Action: Staff is requesting Board approval of
purchase.

FACILITIES

1. MASTER LEASE AGREEMENT FOR WILLIAMS SCOTSMAN, INC.

This agreement is a new master lease agreement for Williams Scotsman, Inc., for supplying mobile and
modular units. The primary purpose of this action is to add one more qualified company. Currently the
Board has other master lease agreements with Comark Building Systems, Inc., Vanguard Modular
Building Systems, LLC, and ModSpace Buildings, and the terms of this agreement are similar to the
others. The Board attorney has reviewed this agreement. Staff recommends Board approval. Fiscal
Implications: Payments will be made in accordance with the Rate and Asset Schedule and funded from
capital outlay or bond funds as appropriate. Recommendation for Action: Board approval is requested.

2. SURVEYING SERVICES: WAKE FOREST-ROLESVILLE HIGH

Negotiations have been completed with Arcadis G&M, Inc., to provide a boundary and topographic
survey, along with locating the underground utilities on the site, for Wake Forest-Rolesville High, in the
not-to-exceed amount of $110,000. This is in accordance with the Master Surveying Servicing
Agreement. Fiscal Implications: Funding is available from the total budget of $2,700,000, of which
$2,500,000 is from CIP 2006 and $200,000 is from PLAN 2004 Start-Up. Recommendation for Action:
Board approval is requested.

3. CHANGE ORDER NO. CM-01: POE ELEMENTARY

Board approval is requested for Change Order CM-01 to Gilbane Building Company for their
Construction Manager at Risk contract for construction of Poe Elementary additions and renovations.
This change order, in the amount of $9,501,390, is to establish a guaranteed maximum price (GMP) for all
the construction packages for this project. A list of bid packages is attached. This change order also
modifies the contract to use reimbursable general conditions instead of lump sum general conditions, to
change retainage from 10% to 5%, in accordance with recent legislation, and to change ownership of the
project to Wake County. Fiscal Implications: Funding is available from the project budget of
$14,179,044 of which $250,000 is from the PLAN 2004, $13,792,560 from CIP 2006, and $136,484 from
CIP 2006 Life Cycle Replacement. Recommendation for Action: Board approval is requested.

4. CHANGE ORDER NO. GC-03 GMP: HERBERT AKINS ROAD ELEMENTARY (E-27)

Board approval is requested for Change Order No. GC-03 GMP to Clancy & Theys Construction
Company for their Construction Management at Risk contract for construction of the new Herbert Akins
Road Elementary School in Fuquay-Varina. This change order, in the amount of $10,384,694, is to
establish a guaranteed maximum price (GMP) for time sensitive packages, which are a part of the 32
construction packages for this project. A list of the bid packages is attached. The GMP to date, including
this one, is $12,537,507. A change order will be brought to the March 18, 2008 Board meeting to establish
the final GMP for the total elementary school project. Fiscal Implications: Funding is available from the
total project budget of $22,914,681, all of which is from CIP 2006. Recommendation
for Action: Board approval is requested.

INSTRUCTIONAL PROGRAM

1. GRANT PROPOSALS

Competitive (#1219): National Science Teachers Association, Toyota TAPESTRY / Individual Schools.
Competitive (#1220): National Education Association / Individual Schools
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by grant program.
Recommendation for Action: Staff is requesting Board approval.

HUMAN RESOURCES

1. RECOMMENDATION FOR EMPLOYMENT

A. Professional
B. Support

BOARD ADVISORY COUNCIL NOMINATIONS

This represents new nominations to the Board Advisory Councils. The nomination forms are attached for the Board's review and consideration. Fiscal Implications: None. Recommendation for Action: Board approval is requested.

COMMITTEE CHAIRS' REPORT

ACTION ITEMS

LEGISLATIVE

1. 2008 LEGISLATIVE AGENDA

The 2008 Legislative Agenda has been reviewed by the Legislative Committee and is being presented for
Board approval. Fiscal Implications: Undetermined at this time. Recommendation for Action: Board
approval is requested.

FACILITIES

1. LEVEL 4 JOINT USE AGREEMENT - LAKE MYRA ELEMENTARY SCHOOL AND LAKE

MYRA COUNTY PARK AND OPEN SPACE

In December 2007, the Board of Education ("Board") purchased approximately 17.63 acres of land for
the development of an elementary school adjacent to 125.76 acres of land owned by Wake County
("County") for the County's development of a County Park. The Board, County, and Town of Wendell
("Town") have collaborated in the joint design and future development of recreational amenities that are
beyond the standard program requirements of an elementary school. Staff has negotiated a Level 4 Joint
Use Agreement between the Board, County, and Town for the use of the school's multipurpose fields and
two additional fields located on County property that will be constructed as part of the Lake Myra County
Park project. The Board retains priority of use of the multipurpose fields during normal school hours.
The Town will maintain the fields located on Board-owned and County-owned property in exchange for
the privilege of scheduling the use of the same after school hours and when such areas are not scheduled
for school program activities. Town may schedule use and has the autonomy to establish rates for third
party users. The initial term of this Agreement is for a period of twenty-five (25) years, after which the
Town has the exclusive option to extend the Town's use for an additional twenty-five (25) year period, so
long as the property is not needed for Board purposes and the facility continues to operate as a school.
Wake County Board of Commissioners approved this Joint Use Agreement at its meeting on February 18,
2008, and Town of Wendell is scheduled to consider the agreement for approval at their March 3, 2008,
Board meeting. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval.

INSTRUCTIONAL PROGRAM

1. 2009-2010 INSTRUCTIONAL CALENDARS (TRADITIONAL, YEAR-ROUND, MODIFIED)

The traditional, year-round, and modified instructional calendars contain 180 student days and meet all
requirements of the Calendar Law. Fiscal Implications: There are no fiscal implications.
Recommendation for Action: This item is presented for action.

RECOGNITION

SPOTLIGHT ON STUDENTS - 6 P.M.

Twenty-two students will be recognized as Spotlight on Students award winners.

CLOSED SESSION

To consider confidential personnel information protected under G.S. 143-318.11(a)(6) and 115C-319.
To consider confidential student information protected under G.S. 115C-402 and the Family Educational and Privacy Rights Act, 20 U.S.C. 1232g.
To establish or give instructions concerning the Board's negotiating position related to a potential acquisition of real property, as provided in G.S. 143-318.11(a)(5).
ACTION ITEMS- Cont'd

HUMAN RESOURCES

1. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.