WCPSS--Board of Education

OPEN SESSION

CALL TO ORDER - 3 P.M.

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chair's Comments
Superintendents Comments

APPROVAL OF MEETING AGENDA

INFORMATION ITEMS

1. PRESENTATION OF THE SUPERINTENDENT'S PROPOSED BUDGET

To present the Superintendent's Proposed Budget for 2009-2010. Fiscal Implications:
This document establishes the Superintendent's Proposed Budget for fiscal year 2009

2010.Recommendation for Action: The Board of Education should establish dates for
budget worksessions and for public hearing on the Proposed Budget for 2009-2010.

2. 21ST CENTURY TOOLS IN THE ELEMENTARY CLASSROOM

In order to compete globally, students must be able to connect and collaborate with
others in the world using 21st century tools. This presentation illustrates some ways that
elementary teachers and technology facilitators in schools bring a 21st century learning
environment to their students using Photostory and Voicethread. Photostory is a free
application that allows students to create movies by adding pictures, narration and music.
Voicethread is a free web 2.0 tool that allows students to have conversations around digital
media. These tools can motivate students by allowing wider audiences to access their
work. Fiscal Implications: None. Recommendation for Action: This item is presented for
information only.

PUBLIC COMMENT - 4 P.M.

Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

CONSENT ITEMS

APPROVAL OF MEETING MINUTES

January 14, 2009-Finance Committee Meeting Minutes
January 14, 2009-Human Resources Committee Meeting Minutes
February 17, 2009-Committee of the Whole Meeting Minutes
February 17, 2009-Board of Education Meeting Minutes
February 17, 2009-Closed Session Meeting Minutes

FINANCE

1. GIFTS TO THE SYSTEM

The report includes twenty-four gifts that were donated in 2008 but not reported because
of an error with the electronic-report system. The approximate value of the gifts is
$26,852.00. Fiscal Implications: Not applicable. Recommendation for Action: No action
is required.

2. GIFTS TO THE SYSTEM

Seventy-two gifts have been donated to the Wake County Public School System. The
approximate value of the gifts is $291,062.00. Fiscal Implications: Not applicable.
Recommendation for Action: No action is required.

FACILITIES

1. LEASE AGREEMENT: ANDERSON FAMILY HOME AT H-7 SCHOOL SITE

A portion of the H-7 site (the Anderson Tract) was the Anderson family home, and as
part of the acquisition negotiations, they bargained to continue to reside in the family
home and a surrounding area of approximately 3 acres from closing until December 31,
2009. Until such time as construction begins on the school project after December 2009,
this portion of the property is not necessary for school use and/or school-related
activities. Since closing on the site has occurred, it is time for formalization of the lease
terms that appeared in the purchase contract into a lease agreement with the Andersons.
The Andersons will remain responsible for the provision, maintenance, upkeep and usage
costs of utilities to the site, and after vacation of the premises, will be responsible for
leaving the property in a neat and clean condition, including the removal and appropriate
disposal of all debris. The Andersons will obtain an appropriate liability insurance policy
insuring Board against any and all claims from any person, whomsoever, which may arise
from the Seller's lease of the Property. An excerpt of relevant terms of the purchase
contract and a copy of the proposed lease is attached. Fiscal implications: None. The
lease rate is for the token sum of $1, as it was part of the bargain for acquisition of the
site. Recommendation for action: Board approval is requested.

2. BIDS: BOILER REPLACEMENT (CARY HIGH)

Cary High had a catastrophic boiler failure on November 6, 2008, which requires the boiler to be replaced. A third party investigation was performed and it was determined that the low water cut-off failed and caused the destruction of the boiler. Staff recommends award of a contract to Bolton Service in the amount of $173,471, which includes boiler and installation cost. An insurance claim has been filed and approved with a net insurance payment to be received of $173,759.79. Fiscal implications: Funding is available from the insurance proceeds. If interim funding is required it is available from the 2008-2009 operating budget for maintenance and operations. Recommendation for action: Board approval is requested.

3. CHANGE ORDER NO. GC-18: HERITAGE HIGH

Board approval is requested for Change Order No. GC-18 to the Heery International, Inc., and D.H. Griffin Construction, LLC, Joint Venture, for their Construction Management at Risk contract for construction of the new Heritage High School in Wake Forest. This change order, in the amount of $114,561, is to sod three practice fields in lieu of seeding/sprigging as specified. This is required due to the delay encountered in the redesign and permitting of the public sewer line that crosses the school site. This delay prevented the fields from being sprigged/seeded during the specified planting season. In order to have established fields and obtain 95% coverage by substantial completion in July 2009, the fields will need sod. Since two of the fields are for the Town of Wake Forest, the Town has agreed to reimburse WCPSS $70,681.68. Fiscal implications: Funding is available from the total project budget of $63,381,778, of which $1,564,638 is from PLAN 2000 Start Up, $513,391 from Plan 2004, $56,129,055 from CIP 2006, $1,459,904 from CIP 2006 Offsite Improvements. The Town of Wake Forest and the Wake County Parks and Recreation Department will provide $3,353,538 for additional ball fields and upgrades to the school's ball fields. Wake County will provide $290,570 for the emergency generator, and the Town of Wake Forest will provide $70,681.68 to sod two practice fields. Recommendation for action: Board approval is requested.

STUDENT ACHIEVEMENT

1. GRANT PROPOSALS

Competitive (#006209): Verizon Foundation / Individual Schools.
Competitive (#006309): Town of Garner / Garner Magnet High School.
Competitive (#006409): ExxonMobil Educational Alliance / Individual Schools.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by
grant program. Recommendation for Action: Staff is requesting Board approval.

2. BROUGHTON HIGH SCHOOL TRIP TO ANTIGUA, GUATEMALA

Students participating will be representative of grades 10-12.
Approximately 16 students will participate with four chaperones.
Students will depart from RDU on Saturday, November 21, 2009 and return on Saturday,
November 28, 2009. Only two days of school will be missed as this is over Thanksgiving.
This trip supports Broughton's service requirement, as well as the Spanish, history, art, and science curricula. It gives students a chance to do community service on the international level and develop awareness, a key component of the IB program.
Fiscal Implications: The cost per student will be approximately $1500.00. The total cost
will be approximately $24,000.00. The Capital Foundation at Broughton provides
scholarship assistance for students who cannot afford to pay the cost of the trip.
Recommendation for Action: This item is recommended for consent.

3. BROUGHTON HIGH SCHOOL TRIP TO DELIHI, RAJASTAN, AND UTTAR

PRADESH, INDIA

Students participating will be representative of grades 11-12.
Approximately 15 students will participate with two chaperones and 2 college professors.
Students will depart from RDU on Sunday, July 5, 2009 and return on Saturday, July 18,

2009.

The program we are developing to India, Project Peacock, will help develop a sense of
internationalism in the school, central to the IB mission. This trip will provide an opportunity to study the Indian culture, Hindi language, and to do volunteer work with poor children through the Prantham Organization. This service is one of the graduation requirements at Broughton.
Fiscal Implications: The cost per student will be approximately $3000.00. The total cost
will be approximately $45,000.00. Recommendation for Action: This item is
recommended for consent.

4. LEADERSHIP SUMMER CAMP AT CENTENNIAL CAMPUS UNIVERSITY

CONNECTIONS AND LEADERSHIP MAGNET MIDDLE SCHOOL

Centennial Campus Magnet Middle School (CCMMS) would like to offer for a second
year the "Linking Leadership to Learning Summer Camp" from June 22-26, 2009 on the
school's campus to strengthen the Center for Leadership and Technology pathway of
Combs Elementary, Centennial Middle and Southeast Raleigh High School. The goal is to
help current and rising 6th grade students gain the necessary tools to become effective
leaders in the school, community and world. Activities will include: team building
activities, technology instruction, keynote and small session leadership speakers and daily
physical activity through leadership games. Fiscal Implications: The cost for student
participants would be $175.00 for the week. Scholarships will be available through parent
scholarship donations. Lunch will be provided daily and transportation will not be
provided. The program will be staffed by CCMMS teachers who will be funded through
the camp fees. Recommendation for Action: This item is recommended for consent.

POLICY

1. POLICY 1510: POLICY DEVELOPMENT

Policy Revision: Second Reading
Revisions to Policy 1510- Policy Development were adopted on December 2, 2008.
Related R & P includes a new format as a result of recommendations from the
Curriculum Management Audit and the North Carolina School Boards Association. The
recommended outline format provides clarity and makes the policies easier to read and
locate information for the public and staff. The major revisions in this policy reflect
format changes. Fiscal Implications: None. Recommendation for Action: Staff is
requesting Board approval.

HUMAN RESOURCES

1. RECOMMENDATIONS FOR EMPLOYMENT

a. Professional
b. Support

BOARD ADVISORY COUNCIL NOMINATIONS

This represents new nominations to the Board Advisory Councils. The nomination forms are attached for the Board's review and consideration. Fiscal Implications: None. Recommendation for Action: Board approval is requested.

ACTION ITEMS

FACILITIES

1. FACILITIES UTILIZATION REPORT PRESENTATION

The staff of the Growth and Planning Department will present the Facilities Utilization
Report to the Board of Education. Board Policy 7245 states each year by October 1, the
Superintendent or his/her designee will present the Facilities Utilization Report for Board
adoption.

2. AGREEMENT REGARDING OFFSITE ROAD IMPROVEMENTS FOR

PANTHER CREEK HIGH MODULARS

As a condition of approval of the site plan for installation of modular classroom units at
Panther Creek High School, the Town of Cary requires that Wake County Public School
System comply with its Adequate Public Facilities ordinance by constructing off-site
improvements to highway NC-55.
Attorney Kenneth Haywood has negotiated with Town of Cary counsel an agreement
whereby Wake County Public School System agrees to construct required road
improvements to NC-55 within four years and Town of Cary agrees to grant approval of
the site plan, enabling issuance of a certificate of occupancy for the modular units. Fiscal
Implications: The road improvements are estimated to cost $1.4 million. At its meeting
on February 17, 2009, the Board approved a request for reallocation of funds for this
purpose. Recommendation for Action: Board approval of the agreement is requested.

RECOGNITION - 6 P.M.

SPOTLIGHT ON STUDENTS

Twenty-two students will be recognized as Spotlight on Students award winners.

CLOSED SESSION

To consider confidential personnel information protected under G.S. 143-318.11(a)(6) and 115C-319.
To consider confidential student information protected under G.S. 115c-402 and the Family Educational and Privacy Rights Act, 20 U.S.C. 1232g.
To consult with an attorney employed or retained by the Board in order to preserve the attorney-client privilege as provided in G.S. 143-318.11 (a)(3).
ACTION ITEMS - Cont'd

HUMAN RESOURCES

1.RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)

2.RECOMMENDATION FOR CAREER STATUS

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.