WCPSS--Board of Education

OPEN SESSION

1. CALL TO ORDER

2. QUORUM DETERMINATION

3. PLEDGE OF ALLEGIANCE

4. INFORMATION

Chair's Comments
Superintendent's Comments

5. APPROVAL OF MEETING AGENDA

INFORMATION ITEM

6. PRESENTATION OF THE SUPERINTENDENT'S PROPOSED BUDGET, 2010-

2011

To present the Superintendent's Proposed Budget for 2010-2011. Fiscal Implications: This
document establishes the Superintendent's Proposed Budget for fiscal year 2010-2011.
Recommendation for Action: No action requested at this time. The Board of Education should
establish dates for budget worksessions and for public hearing on the Proposed Budget for 2010-

2011.

7. PUBLIC COMMENT - 4 P.M.

Citizens who signed up to address the board during public comment will be called on in priority order first
for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed
three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this
public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized
at the end of the agenda for their comments.

CONSENT ITEMS

8. APPROVAL OF MEETING MINUTES

February 2, 2010-Board of Education Meeting Minutes
February 9, 2010-Facilities & Operations Committee Meeting Minutes
February 10, 2010 -Policy Committee Meeting Minutes
February 16, 2010-Committee of the Whole Minutes

FINANCE

9. GIFTS TO THE SYSTEM

One hundred and thirty-four gifts have been donated to the Wake County Public School System.
The approximate value of the gifts is $55,177.00. Fiscal Implications: Not applicable.
Recommendation for Action: No action is required.

10. CHANGE ORDER 2 TO ALLIANCE OF PROFESSIONALS & CONSULTANTS,

INC. (APC) SERVICE AGREEMENT

APC is one of four preferred vendors to provide contracted technical resources in the area of
application development and programming. Change Order 1 was executed in September 2009 to
renew services for a one-year term. At that time, hourly rates of existing contract staff utilized
through APC were negotiated and reduced by 10 percent. Since that time, additional contract
personnel have been added in response to needs both from within Technology Services as well as
other areas within the district such as Evaluation & Research, Human Resources, and Curriculum
& Instruction. These needs include 1) help to provide year-end support for student information
services, 2) development of a curriculum management system, 3) creation of an online reference
form for Human Resources and 4) support of previously unsupported district PHP applications.
Change Order 2 will increase funding $323,894 to cover anticipated additional invoiced amounts
through June 30, 2010. Fiscal Implications: Amount of change order is $323,894. Funding for
contracted services was planned for and is available in the Technology Services 2009-10
operating budget. $20,000 provided by Evaluation & Research and $76,024 to be provided by
Curriculum & Instruction will offset total cost of additional contractors. Recommendation for
Action: Staff is requesting Board approval of change order.

FACILITIES

11. CONSTRUCTION DOCUMENTS: WILBURN ELEMENTARY

Staff has reviewed the construction documents and requests Board approval and authorization to advertise for the construction of Wilburn Elementary School. Fiscal implications: After reallocation of funds (subject to Board of Commissioners approval), funding will be available from the total project budget of $20,869,696, of which $20,829,738 is from CIP 2006 and $39,958 is from CIP 2006 Offsite Improvements. Recommendation for action: Board approval is requested.

12. BIDS: WEST CARY MIDDLE PARTIAL ROOF REPLACEMENT

Bids for the partial roof replacement at West Cary Middle School were received on February 4, 2010. Staff and Rooftop Systems Engineers, P.C. recommend award of the single-prime contract to Owens Roofing, Inc. in the amount of $459,148. The existing single-ply membrane roofs on the 1996 additions are at the end of their useful life and are currently leaking. Therefore, it is being replaced with a new 20 year modified bitumen roof system. Fiscal implications: Funding is available from the total project budget of $67,813,687 for CIP 2006 Life-Cycle Replacement of Building Components. Recommendation for action: Board approval is requested.

STUDENT ACHIEVEMENT

13. GRANT PROPOSALS

Competitive (#009110): Office Depot, Listen Learn Care / Individual Schools.
Competitive (#009210): NC Department of Public Instruction and SMART Technologies, NC Department of Public Instruction Professional Development Centers / Central Services.
Collaborative (#009310): US Department of Education, Teaching American History Grant Program / Central Services.
Competitive (#009410): Exxon Mobil Educational Alliance, Math and Science Initiative / Individual Schools.
Competitive (#009510): Food Lion Charitable Foundation, Education Grants / Individual Schools.
Competitive (#009610): Wake Electric Membership Corporation, Classroom Technology Grant Program / Individual Schools.
Competitive (#009710): Pepsi, Refresh Project / Individual Schools.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by grant program. Recommendation for Action: Staff is requesting Board approval.

14. GOVERNOR'S SCHOOL TUITION

Historically, the General Assembly of North Carolina has funded student participation in the
North Carolina Governor's School. Recent economic conditions that result in reduced funding
by the General Assembly has established the need for a $500 tuition for each student, beginning
with the 2010 Governor's School. The Wake County Public School System's Board of
Education has determined that the district will pay one-half of the $500 tuition for the NC
Governor's School and that parents/guardians should pay the other $250.
This information was presented to the Committee of the Whole on February 16, 2010 for
consideration. The Committee recommended: $250 of the $500 tuition per student will be paid
for by the school district. Parents/guardians should send a non-refundable check, payable to
WCPSS, to the school for the remaining $250 tuition by March 31. Fee waiver forms,
comparable to those used for the SAT waiver process, can be used determine student need for
financial assistance with tuition. Fiscal Implications: The district will fund $250 for each Wake
County student selected for 2010 Governor's School, possibly up to 60 students.
Recommendation for Action: Board approval is requested.

POLICY

15. POLICY 1800: BOARD ADVISORY COUNCILS

Policy Revision: Second Reading
This policy has been reviewed by the Policy Committee on February 10, 2010 and the Committee
of the Whole on February 16, 2010. Fiscal Implications: None. Recommendation for Action:
Board approval is requested.

16. CIVITAS INSTITUTE AS AN APPROVED PROVIDER OF ANNUAL TRAINING

FOR BOARD MEMBERS

North Carolina law (Chapter 115C-50) requires that local school Board members receive a
minimum of 12 clock hours of training annually. The training may also include two hours in
ethics education as mandated by S.L. 2009-403. Training may be provided by the North Carolina
School Boards Association, School of Government at UNC Chapel Hill or other qualified
sources at the choice of the local school board of education (see 115c-50 (C)).
Board members are requesting approval of Civitas Institute, a non-partisan 501c3 non-profit
organization, as an option for this training. Fiscal Implications: No funds are required for
approval; however, Board members will be required to pay for individual training.
Recommendation for Action: Board approval is requested.

HUMAN RESOURCES

17. RECOMMENDATION FOR EMPLOYEMENT

a. Professional
b. Support

ACTION ITEMS

POLICY

18. RESOLUTION ESTABLISHING BOARD DIRECTIVES FOR COMMUNITY

BASED ASSIGNMENTS

Board members are recommending a resolution to establish a Board Directive for the establishment of Community Based Assignments. Fiscal Implications: To Be Determined
Recommendation for action: Board approval is requested

FACILITIES

19.CONSIDERATION OF CALENDAR CONVERSIONS

At the December 1, 2009, meeting of the Board of Education, a resolution was adopted that stated "The Superintendent shall�based upon information collected�and with further direction from the Board of Education, identify current year-round calendar schools to be converted back to traditional calendar schools based on the survey results." Surveys of parents and staff were conducted by the Evaluation and Research Department and results were shared with members of the Board of Education and with the public. Staff presented more detailed analysis concerning calendar changes during the Committee of the Whole on March 2, 2010. Fiscal Implications: Changes in school calendars for the 2010-2011 school year may impact transportation costs. Recommendation for action: To be determined by the Committee of the Whole.

STUDENT ACHIEVEMENT

20.BEFORE SCHOOL CARE FEE INCREASE

It is recommended that the tuition fee for the Before School Care programs be increased by $.50 per hour for the 2010-11 school year, and by $.50 per hour for the 2011-12 school year for a total increase of $1.00 per hour over two years. The current hourly rate is $1.75 per hour. This increase will bring the hourly rate for Before School Care in line with the current hourly rate for After School Care programs, which is $2.75 per hour.
It is recommended that the Before School Care registration fee be increased by $5.00. That will bring the yearly registration fee up to $15.00, which is consistent with the After School registration fee.
Before School Care program fees have not increased since 2007-08.
The current fees with a minimum of 30 students are not sufficient to support the minimum staffing and other requirements for the majority of our programs.
We currently have 58 operating programs for Before School Care.
Fiscal Implications: The increase in the Before School Care fees will enable schools to meet
Program expenses and maintain programs that support students and their families.
Recommendation for Action: Board approval is requested.

21.GREEN HOPE HIGH SCHOOL REQUEST FOR TUITION-BASED SUMMER

SCHOOL

Green Hope High School requests permission to offer Honors Algebra II and Pre-Calculus
during the summer for first-time credit. The cost to students who elect to take the course will be
$360. The precedent for offering tuition-based courses during the summer was set by Wakefield,
Enloe, and Broughton High Schools. Fiscal Implications: There is no increase in staff or
facility costs. Tuition for students taking the mathematics courses will be utilized to fund the
teacher and any instructional materials required. Fiscal Implications: None Recommendation
for Action: Request Board approval

22. JUNIOR RESERVE OFFICERS' TRAINING CORPS (JROTC)

Garner High School requests permission to submit an application to establish a JROTC - Marines program at their school. Currently, we have Navy, Air Force and Army JROTC programs in our school district. This program, if approved, will be our first Marine-JROTC program. Fiscal Implications: Garner High School will be devoting 10 months of employment (MOE) and facility space to establish this program. Recommendation for Action: Staff is requesting Board approval.

23. LEADERSHIP SUMMER CAMP AT CENTENNIAL CAMPUS UNIVERSITY

CONNECTIONS AND LEADERSHIP MAGNET MIDDLE SCHOOL

Centennial Campus Magnet Middle School (CCMMS) would like to offer for a third year
the "Linking Leadership to Learning Summer Camp" from June 21-25, 2010 on the school's campus. The goal is to strengthen the Center for Leadership and Technology pathway of Combs Elementary, Centennial Middle and Southeast Raleigh High School.
Current and rising 6th grade students gain the necessary tools to become effective leaders in the school, community and world. Activities will include: team building activities, technology instruction, keynote and small session leadership speakers and daily physical activity through leadership games.
Fiscal Implications: The cost for student participants would be $185.00 for the week, or $320 for two siblings. Scholarships will be available through parent scholarship donations. Lunch will be provided daily. Transportation will not be provided. The program will be staffed by CCMMS teachers who will be funded through the school's revenue from camp fees. Recommendation for Action: Board of Education approval is requested for this item.

24. 2010-2011 WAKE EARLY COLLEGE OF HEALTH AND SCIENCES

INSTRUCTIONAL CALENDAR

The 2010-2011 Wake Early College of Health and Sciences Instructional Calendar meets all requirements of the calendar law. Fiscal Implications: There are no fiscal implications. Recommendation for Action: This item is presented for action.

POLICY

25. BOARD POLICY 2333/3033/4033: REPORTING INFORMATION TO THE

PRINCIPAL AND EXTERNAL AGENCIES

First Reading.
The Policy Committee reviewed the proposed changes for Policy 2333/3033/4033, Reporting
Information to the Principal and External Agencies, on February 24, 2010. Committee of the
Whole reviewed the changes on March 2, 2010. Fiscal Implications: None. Recommendation
for Action: Staff is requesting for approval.

26. BOARD POLICY 3021: RETENTION, CAREER STATUS, AND PROMOTION

First Reading.
The Policy Committee reviewed the proposed changes for Policy 3021- Retention, Career
Status, and Promotion on February 24, 2010. Committee of the Whole reviewed the changes
on March 2, 2010. Fiscal Implications: None. Recommendation for Action: Staff is
requesting approval.

27. BOARD POLICY 3225: NONRENEWAL OF PROBATIONARY TEACHERS

New Policy. First Reading
Policy 3225, Nonrenewal of Probationary Teachers, is a new policy driven by legislative changes. The Policy Committee reviewed the proposed policy on February 24, 2010. Committee of Whole reviewed the changes on March 2, 2010. Fiscal Implications: None. Recommendation for Action: Staff is requesting approval.

28. BOARD POLICY 6400: CODE OF STUDENT CONDUCT

Revised. First Reading
Revisions to Policy 6400- Code of Student Conduct. The proposed revisions were approved by the Policy Committee on February 24, 2010 and the Committee of the Whole on March 2, 2010. Fiscal Implications: None. Recommendation for Action: Staff is requesting Board approval.

RECOGNITION

29. SPOTLIGHT ON STUDENTS - 6 P.M.

Twenty-three students will be recognized as Spotlight on Students award winners. Fiscal
Implications: None. Recommendation for Action: None.

CLOSED SESSION

To consider confidential personnel information protected under G.S. 143-318.11 (a)(6) and 115C-319.

ACTION ITEMS CONT'D

HUMAN RESOURCES

30. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)

31. ADMINISTRATIVE TRANSFERS

32. ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.