WCPSS--Board of Education

OPEN SESSION

1. CALL TO ORDER

2. QUORUM DETERMINATION

3. PLEDGE OF ALLEGIANCE

4. APPROVAL OF MEETING AGENDA

INFORMATION ITEM

STUDENT ACHIEVEMENT

5. BOARD COMMENDATION FOR SCHOOLS RECOGNIZED BY MAGNET

SCHOOLS OF AMERICA AS "SCHOOLS OF DISTINCTION" OR "SCHOOLS OF

EXCELLENCE"

The following fifteen schools were recently named by the Magnet Schools of America as 2011
Magnet Schools of Excellence or Magnet Schools of Distinction.
2011 National Magnet Schools of Excellence
Combs Leadership Magnet Elementary
Bugg Creative Arts and Science Magnet Elementary
Farmington Woods International Baccalaureate PYP Magnet Elementary
Joyner Center for Spanish Language/International Baccalaureate PYP Magnet Elementary
Millbrook International Baccalaureate PYP Magnet Elementary
Ligon Gifted and Talented Magnet Middle
2011 National Magnet Schools of Distinction
Brooks Museums Magnet Elementary
Underwood Gifted and Talented Magnet Elementary
Washington Gifted and Talented Magnet Elementary
Martin Gifted and Talented Magnet Middle
Garner International Baccalaureate MYP/DP Magnet High
Southeast Raleigh Leadership and Technology Magnet High
Wake Early College of Health and Science
Honorable Mention
East Garner IB-MYP Magnet Middle
Wiley International Studies Magnet Elementary
Magnet Schools of America is a national collaborative network of magnet schools that provide
leadership for innovative instructional programs promoting equity, diversity, and academic
excellence for all students in public school choice programs. The schools were selected from a
national field of over 2,000 magnet schools based on rigorous criteria that includes innovative
instructional strategies, student achievement, diversity goals, and parent and community
involvement in the magnet school. As WCPSS proceeds with the Curriculum Management
Audit's call to evaluate all programs, the accomplishment of these schools shows the level to
which WCPSS magnet programs meet and exceed the national standard for magnet schools.
Fiscal Implications: None. Recommendation for Action: Staff recommends that principals
and school representatives be invited to the board meeting for commendation.

HUMAN RESOURCES

6. EMPLOYEE RECOGNITION INITIATIVE - "PRIDE IN WCPSS"

This initiative will provide a new way to recognize members of our "WCPSS Employee Team"
for displaying "pride in the school system" and "high character/high commitment" through their
daily efforts. The primary focus will be on smaller events associated with employees' actions not
as likely to attract much public attention. In short, these individuals help the school system in
ways often not visible to the public and do their jobs with a high level of pride. Nonetheless,
actions by employees in relation to large events can be recognized as well.
Our current employee recognition initiatives/events provide avenues for recognizing our
employees' daily efforts to make WCPSS a great school system with the completion of formal
processes. However, with these initiatives/events, the recognition often is delayed. The "Pride in
WCPSS" initiative is intended to provide an informal process with immediate recognition of great
efforts by employees. Thus, the "Pride in WCPSS" pin can be given to an employee at anytime
by members of the Superintendent's Leadership Team or members of the Board of Education.
Fiscal Implications: This initiative will cost $1,844. The source of these funds will be the
Human Resources Department's supplies budget. Recommendation for Action: This
presentation is provided only for information.

PUBLIC COMMENT - 6 P.M.

Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed two minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

CONSENT ITEMS

7. APPROVAL OF MEETING MINUTES

May 25, 2010-Superintendent Search Committee Meeting Minutes
June 7, 2010-Superintendent Search Committee Meeting Minutes
June 24, 2010-Policy Committee Meeting Minutes
July 1, 2010-Superintendent Search Committee Meeting Minutes
August 9, 2010-Superintendent Search Committee Meeting Minutes
November 9, 2010 -Board of Education Meeting Minutes
January 12, 2011-Finance Committee Meeting Minutes
February 16, 2011-Joint Board of Education and County Commissioners Meeting Minutes

FINANCE

8. BUDGET AMENDMENTS AND TRANSFERS, 2010-2011

To report changes in the budget resolutions resulting from transactions processed during January,
2011. Fiscal Implications:
Adjust State Public School Fund- $3,457,279
Adjust Local Current Expense Fund+ $23,142 Adjust Federal Grants Fund - State+ $42,849
Adjust Capital Outlay Fund+$600,154
Adjust Multiple Enterprise Fund-$4,493
Adjust Direct Grants Fund+$212,082
Adjust Other Restricted Fund+$0
Net Changes - $ 2,583,545
Recommendation for Action: No action. In accordance with the Budget Resolution,
administration is reporting changes in appropriations.

9. REPORT OF ADMINISTRATION APPROVED CONTRACTS

The attached summaries are provided as information in accordance with Board Policy 8361. The
summaries list all change orders, and contracts having a value greater than $50,000 and not over
$100,000 and purchase orders in excess of $250,000 for January 2011. Fiscal Implications: Not
applicable. Recommendation for Action: Not applicable.

10. GIFTS TO THE SYSTEM

Two hundred and nine gifts have been donated to the Wake County Public School System. The
approximate value of the gifts is $76,039. Fiscal Implications: Not Applicable. Recommendation
for Action: No Action is Required.

11. RENEWAL OF OUTSOURCED DBA SUPPORT SERVICES AGREEMENT

In October 2008 a contract was executed with Autonomic Resources LLC to provide outsourced
DBA support services to the district. This was an eighteen-month contract which included an
option of renewal for up to two additional one-year terms. The support services are provided
remotely and help to ensure that the district's business applications are maintained and operate in
a manner that meets the district's requirements. Autonomic Resources is required to adhere to a
Service Level Agreement which outlines specific responsibilities and response times. DBA
support services are provided at a fixed monthly rate of $46,230.59. Current term expires March
30, 2011. Change Order 2 extends these services at the same monthly rate for a second and final
renewal term through March 30, 2012. Fiscal Implications: Total amount of change order is
$554,767.08. $138,691.77 is required to cover the last three months of this fiscal year. The
remaining $416,075.31 will be paid in 2011-2012. Funding for contracted services was planned
for and is available in the Technology Services 2010-11 operating budget. Recommendation for
Action: Staff is requesting Board approval of change order.

FACILITIES

12. BELL SCHEDULE RECOMMENDATIONS FOR THE 2011-12 SCHOOL YEAR

Board policy 5032 requires that the school day for students be established by April 1 each year.
Accordingly staff presented the recommended bell schedules for the 2011-12 school year. Staff
reviewed the changes to the schedule at the Board Work Session on February 15, 2011. Fiscal
Implications: There are no fiscal implications related to the bell schedule. Recommendation for
Action: Approval of bell schedules for the school year 2011-12 is recommended.

13. CONTINUATION OF CAPPING OF ENROLLMENT AT CEDAR FORK

ELEMENTARY FOR 2011-2012 SCHOOL YEAR

Growth and Planning staff recommends that the cap for Cedar Fork enrollment be continued for
the 2011-2012 school year. Staff presented information regarding projected crowding for Cedar
Fork Elementary at the January 25, 2011 Board work session. The enrollment cap
Recommended by staff is 843. The original cap date, July 21, 2010, will be the date used to
determine eligibility to enroll. The overflow school presented by staff for consideration is
Weatherstone Elementary. Enrollment capping is governed by Board Policy 6204. Board
Policy 6204.1 states, in part, "shall become effective on a date specified by the Board, but not
later than midnight on May 1 prior to the beginning of the school year of implementation."
Fiscal Implications: Changes in bus routes may affect funding. Recommendation for Action:
Board approval is requested.

14. CITY OF RALEIGH DEED OF EASEMENT FOR INGRESS/EGRESS: MARTIN

MIDDLE

The City of Raleigh owns a landlocked parcel of land adjacent to Martin Middle School that is
the current location for the City of Raleigh Ridge Road Pool. Currently, the only access to the
pool site is across the Martin Middle School campus including a portion of the Martin Middle
driveway. While this access is used by the public on a regular basis and has been in use since the
pool's construction in the mid-1980s, a formal arrangement with the City of Raleigh for the use
of this portion of Board property was never memorialized. Staff has worked with City of
Raleigh staff to formalize the access agreement that allows access to the public and for the City
to perform maintenance of the easement area when necessary. The easement area contains
0.4439 acres. The requested easement will not substantially interfere with the present or future
use of the property. Staff requests that Board grant the requested easement. A copy of the
easement document is attached with the area of the easements identified on the attached Exhibit
2. Fiscal Implications: None. Recommendation for Action: Board approval is requested
subject to attorney approval of final easement document and exhibit.

15. CHANGE ORDER NO. CM-19: SYCAMORE CREEK ELEMENTARY

Board approval is requested for Change Order No. CM-19 to Barnhill Contracting Company,
Inc.,for their Construction Management at Risk (CMAR) contract for Sycamore Creek
Elementary. This change order, a reduction in the amount of $575,416.24, provides final
reconciliation of the remaining construction manager and architectural contingencies, and the
unused general conditions. This change order will complete this contract. The final Guaranteed
Maximum Price for this contract is $21,928,058.17.The CMAR contract allows for unused
construction manager contingency funds to be credited to the construction manager as follows:
40% for meeting substantial completion; 20% for meeting final completion; and 40% for
meeting specific performance measures. This construction manager met substantial completion,
final completion, and met 89% of the performance measures. The attachments show how the
unused construction manager contingency was calculated, the process for evaluation of their
performance, and other key criteria about this contract. Fiscal Implications: The total project
budget is $27,206,003, of which $1,708,291 is from PLAN 2004, $21,926,655 from CIP 2006,
$3,275,637 from CIP 2006 Offsite (Public) Improvements, and $295,420 from the City of
Raleigh. Recommendation for Action: Board approval is requested. Fiscal Implications:
None. Recommendation for Action: Board approval is requested.

16. BIDS: PARTNERSHIP ELEMENTARY HVAC RENOVATION PHASE II

Bids were received on January 28, 2011 for the Phase II HVAC system renovation project at
Partnership Elementary School. The Phase II project will replace windows and the heating,
ventilation, and air conditioning in the 1916 west wing. Staff and United Engineering Group,
Inc., recommend award of the single-prime contract to Comfort Systems USA (MidAtlantic),
LLC, in the amount of $463,000. Fiscal Implications: Funding is available from the total
budget of $67,813,687 for CIP 2006 Life-Cycle Replacement of Building Components.
Recommendation for Action: Board approval is requested.

17. CONSTRUCTION AGREEMENT FOR FORESTVILLE ROAD/US 401 NORTH

INTERSECTION: ROLESVILLE HIGH

As part of the current Rolesville High construction project, a traffic impact analysis was
Performed to estimate school impacts on the roads and intersections in the area as directed by
NCDOT. As one of the results, the NCDOT is requiring the construction of an additional
southbound turn lane at the Forestville Road/US 401 intersection. This intersection is also
currently being improved under NCDOT Project R-2814A (R-2814A) as part of a widening
project of US 401 North. It would be cost effective and limit nuisance to the public if the
improvements related to the school project could be included with R-2814A. While NCDOT
will construct the roadway improvements, the Board is responsible for the cost of all school
related improvements and utility relocations necessary to the school improvements. A
reimbursement agreement between the Board and NCDOT outlining the responsibilities of both
parties for this project is attached for review and approval by the Board. The construction cost
estimates included in the agreement were provided by NCDOT and/or NCDOT
consultants/contractors. Fiscal Implications: Estimated Cost for construction of all necessary
roadway improvements and utility relocations is $152,880.14. Funding is available from the
CIP 2006 Off-Site (public) Improvements budget. Recommendation for Action: Board
approval is requested subject to attorney approval of TIP Reimbursement Agreement.

STUDENT ACHIEVEMENT

18. AMENDMENT ONE TO THE CHESHIRE CENTER

This is the first year we have contracted with The Cheshire Center for speech services for
students attending non-public schools. After providing these services since July 1, 2010 the
actual cost is significantly less than originally projected. To date only 4% of the amount
originally encumbered for these services has been utilized. Therefore, we are reducing this
contract by $400,000 to more closely align the contract amount with actual expenditures. This
reduction will bring the total contract amount to $100,000. Fiscal Implications: Funds are to be
returned to the Special Education Services' budget and will be used for other needed services.
Recommendation for Action Board approval is requested.

19. AMENDMENT ONE TO LING AND KERR THERAPY SERVICES

This is the first year Wake County Public School System has contracted with Ling & Kerr
Therapy Services for speech services for students attending non-public schools. After providing
these services since July 1, 2010 the actual cost is significantly less than originally projected. To
date approximately 1% of the amount originally encumbered under this contract has been
utilized. Therefore, we are reducing this contract by $450,000 to more closely align the contract
amount with actual expenditures. This reduction will bring the total amount of this contract to
$50,000. Fiscal Implications: Funds are to be returned to the Special Education Services' budget
and will be used for other needed services. Recommendation for Action: Board approval is
requested.

20. GRANT PROPOSALS

Competitive (#010611): Wake Education Partnership, Professional Learning Team Grants and Innovative Instruction Grants / Individual Schools.
Competitive (#010711): Town of Garner, Town of Garner Grant / Garner Magnet High School.
Contract (#010811): PRC 602 - Wake County Smart Start, Parents As Teachers Home Visiting Program / Central Services.
Contract (#010911): PRC 603 - Wake County Smart Start, Consultation and Support for Child Care Providers / Central Services.
Contract (#011011): PRC 604 - Wake County Smart Start, Supporting School Readiness Program / Central Services.
Competitive (#011111): Lois Lenski Covey Foundation, Children's Books Grant / Individual Schools.
Competitive (#011211): Fuquay-Varina Junior Woman's Club, Mini-Grant Program / Individual Schools.
Competitive (#011311): Apex Chamber of Commerce, Peak Fest Mini-Grant Program / Individual Schools.
Collaborative (#011411): US Department of Education, Teaching American History Grant Program / Central Services.
Competitive (#011511): Exxon Mobil Educational Alliance, Math and Science Initiative / Individual Schools.
Competitive (#011611): North Carolina Science Teachers Association (NCSTA), NCSTA Study Grant / Individual Schools.
Competitive (#011711): Special Olympics North Carolina, Project UNIFY Program / Individual Schools.
Entitlement (#011811): PRC 026 - US Department of Education, NC Department of Public Instruction, McKinney-Vento Education for Homeless Children and Youth / Central Services.
Collaborative (#011911): The Wake County Juvenile Crime Prevention Council (JCPC) and Wake County Human Services (WCHS), Juvenile Justice Funding / Individual Schools.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by grant
program. Recommendation for Action: Staff is requesting Board approval.

HUMAN RESOURCES

21. RECOMMENDATION FOR EMPLOYMENT

1. Professional
2. Support
3. Contract Central Services Administrators

BOARD

22. BOARD ADVISORY COUNCIL NOMINATIONS

This represents new nominations to the Board Advisory Councils. The nomination
forms are attached for the Board's review and consideration. Fiscal Implications:
None. Recommendation for Action: Board approval is requested.

ACTION ITEMS

STUDENT ACHIEVEMENT

23. 2011-2012 EARLY COLLEGE INSTRUCTIONAL CALENDAR

The 2011-2012 Instructional Calendar for Wake Early College of Health and Sciences and Wake
NC State University STEM Early College High School meets all requirements of the calendar
law. Fiscal Implications: There are no fiscal implications. Recommendation for Action: This
item is presented for action.

24. AMENDMENT ONE TO HILLTOP HOME (COMMUNITY RESIDENTIAL

CENTER)

Our contract with Hilltop Home for 2010-2011 covers services for up to 15 students. An
additional student has now been added to the program at Hilltop Home. The Individualized
Education Plan (IEP) team determined that this placement is appropriate for this student.
Therefore, we are increasing the number of students served under this contract to 16 and
Increasing the contract amount by $13,823.25 bringing the total amount of this contract to
$260,258.25. Fiscal Implications: The State of North Carolina provides categorical monies
totaling $16,429.00 per child, per year, for children ages three through twenty one served in
community residential centers. The amount is prorated based on the student's date of entry. In
addition, each year, the state provides $50.00 per child per year for needed supplies and
materials. The total increase of $13,823.25 is based on the prorated amount and the amount
provided for supplies and materials. Funding from the state in the amount of $13,823.25 will be
used for these services. Recommendation for Action: Board approval is requested.

POLICY

25. REVISION TO BOARD POLICY 6410: INAPPROPRIATE STUDENT BEHAVIOR

First Reading.
The Policy Committee approved revisions for Policy 6410, Inappropriate Student Behavior, on
February 23, 2011 and requested for the policy to be presented at Committee of the Whole on
March 1, 2011. Recommended revisions are related to Section A. Inappropriate Dress. Fiscal
Implications: None. Recommendation for Action: The Policy Committee requests Board
approval.

BOARD

26. 2011 LEGISLATIVE AGENDA

A draft of the 2011 Legislative Agenda was presented and discussed at the March 1, 2011 Work
Session. The Board will review the Agenda and determine whether the draft will be approved as
the 2011 Wake County Board of Education Legislative Agenda. This item has no fiscal
implications. Recommendation for Action: Board approval is requested.

CLOSED SESSION

To consider confidential personnel information protected under G.S. 143-318.11 (a) (6) and 115C-319.
To consider confidential student information protected under G.S. 115C-402 and the Family Educational and Privacy Rights Act, 20 U.S.C. 1232g.
To consult with the Board of Education attorney and preserve the attorney-client privilege as provided in G.S. 143-318.11 (a)(3) due to current litigation, Macedo v. Wake County Board of Education, Wake County Superior Court No. 10 CVS 11097.
To consult with and instruct the Board's attorney concerning the position to be taken by or on behalf of the Board and to preserve the attorney-client privilege between that Board and the attorney.

ACTION ITEMS CONT'D

HUMAN RESOURCES

27. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)

28. RECOMMENDTAION FOR CAREER STATUS

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.