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Board Agenda for the Week of 03/01/2005 |
OPEN SESSION
Committee of the Whole 2:00 p.m.ACV10-05: Support Provided to School for School Improvement Planning
ACV09-05: Open Lunch for Eleventh Graders
CALL TO ORDER - 4 p.m.
QUORUM DETERMINATION
PLEDGE OF ALLEGIANCE
INFORMATION
Chair's CommentsSuperintendent's Report
PUBLIC COMMENT
Citizens who signed up to address the board during public comment will be called on in priority order—first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.STUDENT ASSIGNMENT PUBLIC HEARING
The Wake County Board of Education received the administration's proposed Student Assignment Plan on Tuesday, March 1, 2005. The school board has scheduled public hearings for parents to comment on the formal plan on Monday, March 14, 2005 at Sanderson High. The board will vote on this proposal in April 5, 2005.The school board's regular meeting will not include public comments on the current Student Reassignment Proposal. You may still provide input directly to the administration by mail, e-mail, and through the WCPSS Website.
APPROVAL OF MEETING AGENDA
CONSENT ITEMS
APPROVAL OF MEETING MINUTES
February 8, 2005-Finance CommitteeFebruary 8, 2005- Human Resources Committee
February 1, 2005 - Closed Session Minutes
INSTRUCTIONAL PROGRAMS
1. DRIVER EDUCATION CONTRACT RENEWAL
Statutory authority G.S. 20-881, 115C-216 and Title 16 of the N.C. Administrative Code provide enabling authority to contract for Driver Education Program Services. In July 2004, a new contract with the two-year renewal option was awarded to Jordan Driving School. We are completing the first year of the contract. Jordan Driving School has provided quality service to students and has cooperated regarding all program modifications. Recommend renewal of contract for Driver Education Program Services to Jordan Driving School, Inc.2. NEW SCHOOL NAME FOR THE SCHOOL FACILITY-EAST WAKE SCHOOL OF HEALTH SCIENCE
On February 8, 2005, the Board of Education approved the School of Health science as an autonomous school under the terms and conditions of the grant application. The school must be officially named in order to secure a number as a separate cost center. Staff requests Board approval to officially name the school - East Wake School of Health Science.FACILITIES
1. UTILITY EASEMENT - PLEASANT UNION ELEMENTARY
Ms. Julia Nipper is constructing a new residence adjacent to Pleasant Union Elementary and requires electrical service. Progress Energy requests an easement 10 feet in width and approximately 30 feet in length across an existing easement previously granted to Progress Energy. The easement will provide for an underground line and will not negatively impact school property. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval of a utility easement to Progress Energy to serve a private residence adjacent to Pleasant Union Elementary.2. RESOLUTION: STATE BOND FUNDING REALLOCATION/PROJECT CLOSINGS
Resolution requests reallocation of project savings from the State Bond projects at Olds Elementary, Brentwood Elementary, Fuquay-Varina High, Garner High, Ligon Middle, Rolesville Elementary, Carnage Middle, Combs Elementary, Underwood Elementary, Wiley Elementary, Farmington Woods Elementary, Fuquay-Varina Elementary, Wake Forest Elementary, Longview School, East Garner Middle, Lacy Elementary, Poe Elementary, Root Elementary, Martin Middle, West Cary Middle, Carroll Middle, Technology Infrastructure, American with Disabilities Act (ADA), Green Hope Elementary, Moore Square Museums Magnet Middle, and Holly Springs Middle to Knightdale High. Total reallocation amount is $974,651.82. This action will close all State Bond projects except for Knightdale High. A future bond action will be required to reallocate the PLAN 2000 savings that will be created by this action. Fiscal Implications: No additional appropriation of funding is necessary. Recommendation for Action: Board approval is requested.FINANCE
1.GIFTS TO THE SYSTEM
Forty-nine gifts have been donated to the Wake County Public School System. The approximate value of the gifts is $43,511.45. Fiscal Implications: Not applicable.2. REQUEST TO CHANGE PAY DATES FOR TEACHER ASSISTANTS AND CHILD NUTRITION SERVICES TO THE LAST WORKING DAY OF EACH MONTH BEGINNING SCHOOL YEAR 2005-2006
1.Senate Bill 1464 now requires 10-month certified employees to be paid no later than August 31, 2005 and no later than one month thereafter.
2.Teacher Assistants and Child Nutrition Services have traditionally been paid on the same dates as 10-month certified employees.
3.Teacher Assistants and Child Nutrition Services will not be prepaid. For the months of August and June, they will receive pay for days or hours worked.
4.Teacher Assistants and Child Nutrition Services will have voluntary deductions taken over a period of nine (9) months, September through May.
5.Creating one end of month payroll for all 10-month employees is expected to be a time saving process and will allow for consistency. Fiscal Implications: None anticipated at this time.
HUMAN RESOURCES
1. RECOMMENDATION FOR EMPLOYMENT
COMMITTEE CHAIRS' REPORTS
INFORMATION ITEMS
INSTRUCTIONAL PROGRAMS
1. GROWTH MANAGEMENT REASSIGNMENT PLAN FOR 2005-2006
The staff of the Office of Growth Management will present recommendations for the 2005-2006 Growth Management reassignment plan. This item is presented for information.ACTION ITEMS
FACILITIES
1. SCHEMATIC DESIGN: WAKE FOREST ROLESVILLE HIGH
Staff will present the schematic design documents prepared by Davis Kane Architects, PA, for the construction of Wake Forest Rolesville High Vocational Education Building. The original program specified a renovation of the existing building. Upon analysis by the architect, the best solution is the construction of a new building. This most cost effective solution will require additional funding. At the February 15, 2005 Board meeting, the schematic design was tabled pending educational impact review. See the attached memo. Fiscal Implications: The proposed project budget is $3,040,445 of which $2,540,445 is provided in the PLAN 2004 School Building Program. A future reallocation of $500,000 will be required. Recommendation for Action: Board approval is requested.2. SCHEMATIC DESIGN: E-18 ELEMENTARY (HOLLY SPRINGS SITE)
Staff will present the schematic design documents prepared by Cherry Huffman Architects, PA, for the construction of E-18 Elementary (Holly Springs Site). Fiscal Implications: Funding is available from the total project budget of $ 15,033,140, as provided in the PLAN 2004 School Building Program. Recommendation for Action: Board approval is requested.3. BRIER CREEK ELEMENTARY - PROPERTY DIVISION
On August 13, 2003, the Board of Education and the City of Raleigh acquired 20.03 acres of land on Brier Creek Parkway for a new elementary school and community park. Title was conveyed in the form of ˝ undivided interests to the Board and the City. A property division is now required conveying 10.014 acres to the Board and 10.013 acres to the City. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval to convey its ˝ undivided interest in 20.03 acres to the City of Raleigh in return for the City conveying its ˝ undivided interest in 20.03 acres to the Board of Education.4. NAME FOR NEW SCHOOL FACILITY - SOUTHEAST RALEIGH (E-10)
On February 15, 2005, the Board of Education approved of a contract to acquire 18.75 acres of land on Barwell Road, Raleigh, for a new 792 student capacity elementary facility and City of Raleigh community center. The project to bid in March is scheduled to open for the Fall term 2006. Naming of the new facility is now required. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval to officially name the new elementary facility - Barwell Road Elementary.5. NAME FOR NEW SCHOOL FACILITY - ROLESVILLE
On January 11, 2005, the Board of Education acquired 16.394 acres for a new elementary facility in Rolesville. The property fronts Stratford School Boulevard, which runs from Rogers Road to West Young Street. The property acquired is a portion of a larger tract to be developed as a mixed-use community entitled Stratford. Naming of the new elementary facility is now required. The following names have been reviewed with staff and elected officials with the Town of Rolesville: (1) Sanford Creek Elementary, (2) Granite Woods Elementary, (3) Carolina Pines Elementary. Granite Woods and Carolina Pines are not recommended due to potential new subdivisions having similar names. Sanford Creek is in close proximity to the school site. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval to officially name the new elementary school - Sanford Creek Elementary.6. BIDS: NEW MODULARS AT FOX ROAD AND COMBS ELEMENTARY
Bids were received on February 22, 2005 for the site setup of the six classroom modular complex at Fox Road Elementary and Combs Elementary Schools. Staff and Brown and Jones Architects recommend award of a single prime contract to Beau Chene Company, LLC in the amount of $244,000. Fiscal Implications: The total project budget is $34,400,000, of which $25,203,000 is currently available through PLAN 2004 appropriations of $18,346,749 to the PLAN 2004 Mobile Classrooms - Growth project and PLAN 2000 reallocations of $6,856,251 to the PLAN 2000 Mobile Classroom project. Recommendation for Action: Board approval is requested.7. BIDS: HARRIS CREEK ELEMENTARY (E11)
Bids for the construction of Harris Creek Elementary were received on February 1, 2005. Staff and Small Kane Architects, PA recommend award of the single-prime contract to J.M. Thompson Company in the amount of $13,033,700. The total of the low multi-prime bids was $13,138,347. Fiscal Implications: The proposed total project budget is $16,300,225. Current available funds consist of $14,638,480 from the PLAN 2004 School Building Program and $170,000 from Wake County Parks and Recreation for a joint-use playfield. This will fund the award of the construction contract. A future reallocation of $1,491,745 is needed to fully fund the project. Recommendation for Action: Board Approval is requested.FINANCE
1. SELF-INSURED WORKERS' COMPENSATION FUND BALANCE DESIGNATED RESERVE APPROPRIATION REQUEST
The reserved amount for designated claims incurred but not paid for Workers' Compensation from years 2002-2003 and 2003-2004 is $983,189.·The budgeted amount for Workers' Compensation for 2004-2005 is $913,350.
·Funds previously reserved for incurred but not paid claims are required at this time.
·The funding for reserves required to complete fiscal year 2004-2005 is projected to be $680,000.
Fiscal Implications: Funds are currently available in the Designated Reserve Fund Balance.
CLOSED SESSION
§To consider confidential student information protected under the Family Educational Rights and Privacy Act (FERPA) and G.S. 115C-402.§To establish, or instruct board's staff or negotiating agents concerning the position to be taken by or on behalf of the board in negotiation of (i) the price and other material terms of a contract or proposed contract for the acquisition of real property by purchase, option, exchange, or lease; or (ii) the amount of compensation and other material terms of an employment contract or proposed employment contract. G.S.143-138.11 (a)(5).
§To consult with an attorney employed or retained between the attorney and the Board pursuant to G.S. 143.318.11 (a)(3).
SPOTLIGHT ON STUDENTS
Eighteen students will be recognized as Spotlight on Students award winners.ADJOURNMENT
Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.