OPEN SESSION
CALL TO ORDER - 4 p.m.QUORUM DETERMINATION
PLEDGE OF ALLEGIANCE
INFORMATION
Chair's CommentsSuperintendent's Report
PUBLIC COMMENT
Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.PUBLIC COMMENT NOTICE: The 2006-07 Proposal for Student Assignment was posted to the district's website on Monday, December 12, 2005, for a public comment period through January 1, 2006. The Board will receive the proposed plan in February 2006. After that presentation is made, the Board of Education will set public hearing(s) to receive public comment on the proposed plan; therefore, student assignment comments will not be heard as part of the Board's regular business meeting public comment.
APPROVAL OF MEETING AGENDA
CONSENT ITEMS
APPROVAL OF MEETING MINUTES
January 31, 2006 - Board Meeting MinutesJanuary 31, 2006 - Closed Session Minutes
February 7, 2006 - Committee of the Whole Minutes
February 7, 2006 - Board Meeting Minutes
February 7, 2006 - Closed Session Minutes
November 16, 2005 - Joint Meeting of the Board of Education & County Commissioners Notes
December 7, 2005 - Joint Meeting of the Board of Education & County Commissioners Notes
January 18, 2006 - Joint Meeting of the Board of Education & County Commissioners Notes
January 11, 2006 - Instructional Program Committee Minutes
FACILITIES
1.EASEMENT: SANFORD CREEK ELEMENTARY - UTILITY EASEMENT
For the sum of one dollar ($1.00) and other good and valuable consideration, Progress Energy requests that Wake County Board of Education grant to Progress Energy Carolinas a 10-foot easement to construct, maintain, and operate electric and/or communication facilities consisting of poles, cables, wires, underground conduits, enclosures, and other pertinent facilities within the easement, upon land known as Sanford Creek Elementary School. The requested easement will accommodate utility service to the elementary school and will not interfere with the Wake County Public School System's present or future use of the property. Fiscal Implications: None. Recommendation for Action: Staff recommends Board approval to grant Progress Energy an easement on the Sanford Creek Elementary property for electrical service benefiting the Sanford Creek Elementary School.2.BIDS: LEESVILLE ROAD HIGH ROOF REPLACEMENT
Bids for the roof replacement at Leesville Road High School were received on January 26, 2006. Staff and Roof Engineering, Inc. recommend award of the single-prime contract to Owens Roofing, Inc. in the amount of $869,190. The performance of this existing type of roof system is poor beyond the 10-year warranty period. Fiscal Implications: Funding is available from the total project budget of $1,536,900, as provided in the re-roofing component of the PLAN 2004 School Building Program. Recommendation for Action: Board approval is requested.3.BIDS: NEW SIX CLASSROOM MODULAR HOLLY RIDGE MIDDLE - 2005/2006 CROWDING SOLUTION
Bids were received on February 9, 2006, for the site set-up of a six-classroom modular complex, at Holly Ridge Middle. Staff and Rotman Architecture, PA, recommend award of the single-prime contract to Beau Chene Company, LLC, in the amount of $153,900. Fiscal Implications: Funding is available from the project budget of $12,960,000 for the purchase and set-up of 151 classrooms (mobile/modular units) which is part of the $29,900,000 Crowding Solution budget for 2005. Recommendation for Action: Board approval is requested.4.CONSTRUCTION MANAGER AT RISK AGREEMENT: EAST MILLBROOK MIDDLE
The next building program includes construction of additions and renovations at East Millbrook Middle School. Negotiations have been completed with Barnhill Contracting Company for the construction management of this project. The form of agreement for Construction Management At Risk has previously been reviewed and approved by the Board. The Roberts Group was selected as design architects for this project. Fiscal Implications: The total proposed budget will be determined with the development of the next building program. The estimated current budget is approximately $30,000,000 of which $3,470,802 is currently available from the PLAN 2004 School Building Program. The remainder of the funds will come from the next building program. The total project budget includes proposed compensation for the Construction Manager of $200,000 for pre-construction basic services and 3.5% of the construction cost for the construction management fee. Recommendation for Action: Board approval is requested.5.CONSTRUCTION MANAGER AT RISK AGREEMENT: LYNN ROAD ELEMENTARY
The next building program includes construction and renovations at Lynn Road Elementary. Negotiations have been completed with Centex Construction for construction management of this project. The form of agreement for Construction Management At Risk has been previously reviewed and approved by the Board. The firm of Skinner Lamm & Highsmith was selected as design architect for this project. Fiscal Implications: The total proposed budget will be determined with the development of the next building program. The estimated budget is approximately $20,000,000, of which $1,206,943 is currently available from the PLAN 2004 School Building Program. The total project budget includes proposed compensation for the Construction Manager of $130,000 for pre-construction basic services and 3.5% of the construction cost for the construction management fee. Recommendation for Action: Board approval is requested.6.LEASE AGREEMENT: MODULAR CLASSROOM UNITS (PACKAGE A) - 2005/2006 CROWDING SOLUTIONS
Staff will present the addendum to the Master Lease Agreement with Vanguard Modular Building Systems. The addendum supports the lease of eight modular buildings (fifty classrooms) to be installed as part of the 2006 Crowding Solution. Fiscal Implications: The setup budget for the lease company for 50 classrooms in modular classroom buildings is $303,750 and the rental fee is $29,520 per month or $354,240 per year. Funds for the setup are budgeted as part of the 2006 Crowding Solution Budget of $4,635,000. The rental fee for the lease is encumbered on a yearly basis as part of the Operating Budget. Funds will be encumbered on an individual unit basis. Recommendation for Action: Board approval is requested.7.LEASE AGREEMENT: SINGLE CLASSROOM UNITS (PACKAGE B-1) - 2005/2006 CROWDING SOLUTIONS
Staff will present the addendum to the Master Lease Agreement with GE Modular Space. The addendum supports the lease of the fifty-three (53) single classroom modular units to be installed as part of the 2006 Crowding Solution. Fiscal Implications: The setup budget for the lease company for fifty-three (53) single classroom units is $366,495 and the rental fee $190 per month or $120,840 per year. Funds for the setup are budgeted as part of the 2006 Crowding Solution Budget of $4,635,000 for the set-up of one hundred three (103) classrooms (mobile/modular). The rental fee for the lease is encumbered on a yearly basis as part of the Operating Budget. Funds will be encumbered on an individual unit basis. Recommendation for Action: Board approval is requested.8.ASSIGNMENT OF NEW SUBDIVISIONS TO SCHOOLS
On February 7, 2006, the staff of the Office of Growth Management presented recommendations for the following subdivisions: Bishops Grant (Phase 1A), Bowling Green (Phase 2A), Glenlake (Phase 1), Heritage South, Wildflower Townhomes, and Heritage Village Apartments. Fiscal Implications: Transportation costs will increase due to travel time. Other facility-related costs will be avoided. Recommendation for Action: Staff is presenting for Board approval.FINANCE
1.REPORT OF ADMINISTRATION APPROVED CONTRACTS
The attached summaries are provided as information in accordance with Board Policy 8361. The summaries list all change orders, and contracts having a value greater than $50,000 and not over $100,000, and purchase orders in excess of $250,000 for January 2006. Fiscal Implications: Not applicable.2.GIFTS TO THE SYSTEM
Forty-three gifts have been donated to the Wake County Public School System. The approximate value of the gifts is $67,229.45. Fiscal Implications: Not applicable.INSTRUCTIONAL PROGRAM
1.GRANT PROPOSALS
1.Competitive (#1027): State Library of North Carolina, EZ School Library Collection/Root Elementary School.
2.Competitive (#1028): NC Governor's Crime Commission, Juvenile Justice Planning Committee/Central Office, Counseling Department.
3.Competitive (#1029): NC Department of Public Instruction, School Improvement, Writing/Central Office, Special Programs.
4.Competitive (#1030): NC Department of Public Instruction, School Improvement, Math/Central Office, Special Programs.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by grant program. Recommendation for Action: Staff is requesting Board approval.
2.CHANGE ORDER 2: EFFECTIVE SOFTWARE, INC. SERVICE AGREEMENT FOR ANALYSIS OF SPECIAL EDUCATION APPLICATION
The original agreement to provide software analysis services as well as create system and functional documentation for the StARS application was approved in October 2005. The initial term was set to expire on January 13, 2006, at which time the development phase would begin. As part of the discovery during analysis of the Special Education application, it was determined development of the DEC 4 process should begin early. A change order was approved to begin development and extend the end date to March 31. Funding was increased slightly to account for initial increase to invoiced amounts against additional task. True needs have now been determined to carry the project into production. Change Order 2 adds $120,000 and extends the contract end date to June 30, 2006. Fiscal Implications: Total amount of the change order is $120,000, which brings the contract total to $219,500. Recommendation for Action: Staff is requesting Board approval of change order.COMMITTEE CHAIRS' REPORTS
ACTION ITEMS
FACILITIES
1.REAL ESTATE SERVICES SUPPORT FIRMS AGREEMENT
Selections of Real Estate Service Support teams were approved by the Board on November 1, 2005. All selected firms (Triangle Commercial, Inc., Coldwell Banker Commercial Trademark Properties, and The York Companies) will execute the final form of agreement as approved by the Board's attorney and the Board of Education. The contract duration is no more than eighteen months, beginning upon execution and ending June 30, 2007. Services will be provided as needed to support and assist in the procurement of real property for the Wake County Public School System. A copy of the Master Real Estate Support Services Agreement is attached (sections 3.4.7.3.4 and 3.4.7.3.6 to be completed). Fiscal Implications: Compensation proposed in the Agreement is a combination of fixed lump sum fee and brokerage commission. Real Estate Service fees will be negotiated in accordance with professional services procedures. Funding is available from the property acquisition component of PLAN 2004. Recommendation for Action: Staff requests Board approval of standard form of agreement.POLICY
1.POLICY 4430 - REDUCTION IN FORCE: NONCERTIFIED EMPLOYEES, Second Reading
Staff is requesting approval of revisions in Policy 4433 - Reduction in Force: Non-Certified Employees. The revisions clarify the factors to be considered by the superintendent in making reduction in force recommendations to the board. The revisions also include information to be included in written notification to employees. Fiscal Implications: None. Recommendation for Action: Staff is requesting Board approval.
LEGISLATIVE
1.2006 LEGISLATIVE AGENDA
The 2006 Legislative Agenda has been reviewed by the Legislative Committee and is being presented for Board approval. Fiscal Implications: Undetermined at this time. Recommendation for Action: Board approval is requested.CLOSED SESSION
lTo consider confidential personnel information protected under G.S. 115C-319.lTo preserve the attorney-client privilege pursuant to G.S. 143-318.11(a)(3) due to current litigation, WCBOE v. ABL.
lTo establish or instruct the Board's staff or negotiating agents concerning the position to be taken by or on behalf of the Board in negotiation of (i)the price and other material terms of a contract or proposed contract for the acquisition of real property by purchase, option, exchange, or lease; or (ii)the amount of compensation and other material terms of an employment contract or proposed employment contract pursuant to G.S. 143-318.11(a)(5). The properties, if acquired, are located at the intersection of Banks Road and Chambers Road, Fuquay-Varina (PINs 0688.642547 and 0688.652248) and at the intersection of Leesville Road and Leesville Church Road, Raleigh (PINs 0778952399 and 0778851532).
ACTION ITEMS (contd.)
HUMAN RESOURCES
1.RECOMMENDATION(S) FOR ADMINISTRATIVE APPOINTMENT
2.RECOMMENDATION(S) FOR ADMINISTRATIVE TRANSFER
ADJOURNMENT
Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.