WCPSS--Board of Education

OPEN SESSION

CALL TO ORDER - 3 P.M.

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chair's Comments
Superintendents Comments

APPROVAL OF MEETING AGENDA

INFORMATION ITEMS

1. 2008 LEGISLATIVE AGENDA

The 2008 Legislative Agenda has been reviewed by the Legislative Committee and is being presented for information. Fiscal Implications: Undetermined at this time. Recommendation for Action: Information at this time.

2. REPORT CONCERNING WATER AND ENERGY CONSERVATION MEASURES BEING

TAKEN WITHIN WAKE COUNTY PUBLIC SCHOOL SYSTEM

Share information on utility conservation initiatives incorporated in construction projects, maintenance
practices, and classroom curriculum. Fiscal Implications: None. Recommendation for Action: None, as
this item is presented for information only.

3. MIDDLE SCHOOL DATA TEAMS

A key strategy that has the potential to impact improvement of learning and teaching is the development
and implementation over the last three years of data teams at the middle school level throughout the
district. Data teams at traditional calendar schools are comprised of the Principal, IRT, and three teachers.
At year-round calendar schools, the data teams are comprised of the Principal, IRT and one teacher from
each track for a total of four. The teachers on all teams are designated by their principal and are usually
chosen based on their willingness to make data-driven decisions and their ability to share information with
other staff members. Although individual data teams may look different, on a district level all middle
school curriculum areas are represented. All data teams will meet together six times during the 2007-08
school year with the middle school staff. The focus is to provide the opportunity for district-wide data
driven discussion and problem-solving. Topics are chosen based on feedback from principals and
teachers with the district goals in mind. The individual schools then have the opportunity to meet and
discuss how they can apply the information to their particular school's needs. Fiscal Implications: Not
applicable. Recommendation for Action: This item is presented for information.

PUBLIC COMMENT - 4 P.M.

Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

CONSENT ITEMS

APPROVAL OF MEETING MINUTES

September 6, 2007-Board of Education Work Session Minutes
November 7, 2007-Community Relations Committee Minutes
January 25, 2008-Board of Education Work Session Minutes
January 28, 2008-Board of Education Work Session Minutes
February 5, 2008-Committee of the Whole Meeting Minutes
February 5, 2008-Board of Education Meeting Minutes

FINANCE

1. AUTHORIZATION FORMS

These authorization forms designate the persons authorized to sign vouchers for the payment of money on
behalf of Zebulon Middle School. Fiscal Implications: These authorization forms are required for bank
records. Recommendation for Action: Approval of Authorization Forms.

2. REPORT OF ADMINISTRATION APPROVED CONTRACTS

The attached summaries are provided as information in accordance with Board Policy 8361. The
summaries list all change orders, and contracts having a value greater than $50,000 and not over $100,000,
and purchase orders in excess of $250,000 for January 2008. Fiscal Implications: Not applicable.
Recommendation for Action: Not applicable.

FACILITIES

1. APEX ELEMENTARY - COMPUTER AND EQUIPMENT PURCHASE

In 1991 the Board accepted a gift from an anonymous donor of 6.261 acres located at McGregor Park,
Cary, North Carolina. The terms of the gift required that the net proceeds from the sale be used for the
capital needs of Apex Elementary. The surplus property was sold in 1999, netting proceeds of $330,000
with which an interest-bearing Special Anonymous Gift Fund was established. Apex Elementary has
previously used $45,566 of the funds to supplement playground construction in 2003 and is now
requesting $185,771.02 for the purchase of equipment to enhance and update the school's current
technology to support educational programs, including: computers, a digital camera, an interactive
whiteboard, digital storage flash drives, equipment storage units, and equipment charging carts. Fiscal
Implications: Disbursement of $185,771.02 from the Anonymous Gift Fund balance of $329,147.73, will
leave a balance of $143,376.71. Recommendation for Action: Staff requests Board approval.

2. MATERIALS TESTING SERVICES: LACY ELEMENTARY

Negotiations have been completed with Froehling & Robertson, Inc., to provide construction materials
testing and inspection services for Lacy Elementary School, in an amount not to exceed $145,150, in
accordance with the Master Geotechnical, Material Testing, Special Inspections, and/or Wetland
Delineation Services Agreement. Fiscal Implications: Funding is available from the total project budget
of $21,781,995, of which $525,000 is from PLAN 2004 and $21,256,995 is from CIP 2006.
Recommendation for Action: Board approval is requested.

3. PRELIMINARY CONSTRUCTION DOCUMENT APPROVAL & PERMISSION TO

ADVERTISE: HOLLY GROVE MIDDLE SCHOOL (M-9)

Staff has reviewed preliminary construction documents prepared by Skinner, Lamm & Highsmith, P.A.,
for construction of Holly Grove Middle School. In order to meet the tight construction schedule needed
to complete this project for a 2010 school opening, it is proposed to advertise an early steel bid package,
before completion of the total design package. Staff has reviewed the construction documents for this
early bid package and requests Board approval and authorization to advertise. Staff will present the award
of these contracts to the Board for approval on April 22, 2008.
Staff also requests Board approval and authorization to advertise for the remaining project packages upon
completion of design and satisfactory review by staff. Staff will bring these packages to the Board for
approval after receipt of bids. Fiscal Implications: Funding is available from the total project budget of
$42,632,409, all of which is from CIP 2006. Recommendation for Action: Board approval is requested.

4. PRELIMINARY CONSTRUCTION DOCUMENT APPROVAL & PERMISSION TO ADVERTISE: MILLS PARK MIDDLE SCHOOL (M-10)

Staff has reviewed preliminary construction documents prepared by Skinner, Lamm & Highsmith, P.A.,
for construction of Mills Park Middle School. In order to meet the tight construction schedule needed to
complete this project for a 2010 school opening, it is proposed to advertise an early steel bid package,
before completion of the total design package. Staff has reviewed the construction documents for this
early bid package and requests Board approval and authorization to advertise. Staff will present the award
of these contracts to the Board for approval on April 22, 2008.
Staff also requests Board approval and authorization to advertise for the remaining project packages upon
completion of design and satisfactory review by staff. Staff will bring these packages to the Board for
approval after receipt of bids. Fiscal Implications: Funding is available from the total project budget of
$42,651,428, all of which is from CIP 2006. Recommendation for Action: Board approval is requested.

5. CHANGE ORDER NO. GC-02: LAKE MYRA ELEMENTARY (E-34)

Board approval is requested for Change Order No. GC-02 to Clancy & Theys Construction Company for
their Construction Management at Risk contract for construction of the new Lake Myra Elementary
School in Wendell. This change order, in the amount of $15,299,644, is to establish a guaranteed
maximum price (GMP) for the construction of this project. A list of bid packages is attached. The total
GMP for this project is $17,311,669. This GMP includes $167,900 for development of multi-purpose
fields on adjacent Wake County Parks' property, which will be funded by Wake County and the Town of
Wendell. This change order also modifies the contract to use reimbursable general conditions instead of
lump sump general conditions, in addition to changing retainage from 10% to 5%, in accordance with the
recent legislation. Fiscal Implications: Funding is available from the total project budget of $22,925,641,
of which $22,746,541 is from CIP 2006, $95,150 is from Wake County PROS (Parks, Recreation, and
Open Space funding), and $83,950 is from the Town of Wendell. A future reallocation of $1,052,585 will
be made to the Reserve fund. Recommendation for Action: Board approval is requested.

INSTRUCTIONAL PROGRAM

1. SHAW UNIVERSITY CENTER FOR EARLY CHILDHOOD EDUCATION,

DEVELOPMENT AND RESEARCH

Shaw University and WCPSS Preschool Special Education Services propose to enter into a collaborative partnership to provide preschool instruction and early intervention services.
Shaw University will provide the classrooms and outdoor facilities, administrative oversight of the center, and a variety of resources from the faculty and students of the Shaw Department of Education.
WCPSS will provide the staff for four classrooms, materials, resources and equipment required to implement an exemplary preschool curriculum and meet the special education needs of the WCPSS students assigned to this program.
Shaw University will provide space for WCPSS staff to complete the referral and evaluation process for preschool-age children being considered for special education services.
Program specifics are outlined in the attached Memorandum of Understanding.
Fiscal Implications: Staff and instructional materials/equipment are included in the annual Growth Case
submitted for 2008 - 09. Classroom set-up costs will be covered by the Facilities operating budget. No
other costs are anticipated. Recommendation for Action: Board approval is requested to implement the
partnership with Shaw University as outlined.

2. CONTRACT WITH SOUTHEAST FAMILY SERVICES (FORMERLY SHIGLEY FAMILY

SERVICES)

Two hundred (200) evaluations were included in the original Southeast Family Services (formerly Shigley
Family Services) contract. This amendment will allow us to add fourteen (14) additional preschool
evaluations. Fiscal Implications: We are increasing the current contract by $21,000.00 making the total
contract amount $321,000.00. Funding is available in the Special Education Services' budget for this
increase. Recommendation for Action: Board approval is requested.

3. GRANT PROPOSALS

Competitive (#1217): RGK Foundation / Individual Schools.
Competitive (#1218): State Farm Insurance Companies / Individual Schools.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by grant program.
Recommendation for Action: Staff is requesting Board approval.

HUMAN RESOURCES

1. RECOMMENDATION FOR CAREER STATUS

COMMITTEE CHAIRS' REPORT

ACTION ITEMS

FACILITIES

1. RESOLUTION: CIP 2006 6TH QUARTERLY FUNDING

Resolution requests funds for the CIP 2006 School Building Program previously approved by the Board.
This request will provide funding of projects, in accordance with the master schedule, that require
commencement of design or construction prior to August 2008. This requests also includes $18,845,130
to appropriate the funds necessary to reallocate the $20,369,855 for Land Purchase that was approved at
the February 5, 2008 Board meeting. The full $20,369,855 did not require appropriation due to a portion
already being appropriated. Fiscal Implications: Total of this appropriation request is $114,144,066.
Appropriations for CIP 2006 to date total $716,836,055. The total CIP 2006 appropriation, including this
request, will equal $830,980,121. This leaves a balance of $224,894,716 to be appropriated from the total
CIP 2006 Building Program sum of $1,055,874,837. Recommendation for Action: Board approval is
requested.

2. RESOLUTION: CIP 2006 FUNDING REALLOCATION

Resolution requests two reallocations in the total amount of $3,684,251. First reallocation is from Startup
for Design of Next Bond projects to Apex High, a possible renovation and addition project high on the
priority list for the next capital program, and M-12 located in Garner, a middle school that can
open in 2011 to relieve crowding. Apex High has become higher on the priority list due to the addition
being able to add over 600 much needed high school seats. Second reallocation is for transfer of building
permit fees from two projects to the Building Permit project. Fiscal Implications: The projects will be
provided with the needed design funding within the current approved budgets. No additional
appropriation of funding is necessary at this time. Recommendation for Action: Board approval is
requested.

3. NAME FOR NEW ELEMENTARY SCHOOL IN FUQUAY-VARINA (E-27):

On or about June 5, 2007, the Board of Education acquired approximately 44.78 acres for use as an
elementary school and for a potential middle school in the E-27 target area, with an elementary school
scheduled to open in 2009. Naming of the new elementary school facility is now required. The following
names are proposed for consideration (1) Bass Lake Elementary (2) Herbert Akins Road Elementary, and
(3) North Fuquay-Varina Elementary.
Bass Lake Elementary is proposed because of the site's proximity to Bass Lake, which is the nearest
notable geographic or natural feature albeit located within Holly Springs, and as Bass Lake Road intersects
Herbert Akins Road in close proximity (approximately 3/4 miles) to the site. Herbert Akins Road
Elementary is proposed as it identifies the road from which the school will be accessed (Herbert Akins
Road) and will help to specifically identify the location of the site. North Fuquay-Varina Elementary is
proposed it identifies the area of Fuquay-Varina within which the school site is located, and will help to
identify the location of the site. Staff recommends name selection of Herbert Akins Road Elementary.
Fiscal Implications: None. Recommendation for Action: Staff requests Board approval.

INSTRUCTIONAL PROGRAM

1. WAKE COUNTY BOARD OF EDUCATION'S RESPONSE TO THE NORTH

CAROLINA STATE BOARD OF EDUCATION'S DENIAL OF RECENTLY

SUBMITTED K-3 INDIVIDUAL CLASS SIZE WAIVER REQUESTS

The North Carolina State Board of Education recently denied the third and fourth month K-3 Individual
Class Size Waiver Requests submitted by the Wake County Public School System. Chapter 4, Section III
E of The School Attendance & Student Accounting Manual states "Upon notification from the State
Board that the reported exception does not qualify for an allotment adjustment or a waiver under
provisions of G.S. 115C-301, the local board, within 30 days of receipt of the State Board notification,
shall take action necessary to correct the exception. A report of the action taken to alleviate the exception
shall be sent to the Information Analysis & Reporting Section within 30 days of receipt of State Board
notification that the exception did not qualify for an allotment adjustment or waiver". The denial
notification was received by fax on February 8, 2008. Fiscal Implications: To be determined.
Recommendation for Action: Board requested to take action necessary to correct the identified K-3 class
size exceptions.

CLOSED SESSION

To consider confidential personnel information protected under G.S. 143-318.11(a)(6) and 115C-319.
To consider confidential student information protected under G.S. 115C-402 and the Family Educational and Privacy Rights Act, 20 U.S.C. 1232g.
To establish or give instructions concerning the Board's negotiating position related to a potential acquisition of real property, as provided in G.S. 143-318.11(a)(5).
ACTION ITEMS- Cont'd

HUMAN RESOURCES

1. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.