WCPSS--Board of Education

OPEN SESSION

1. CALL TO ORDER

2. QUORUM DETERMINATION

3. PLEDGE OF ALLEGIANCE

4. INFORMATION

Chair's Comments
Superintendent's Comments

5. APPROVAL OF MEETING AGENDA

INFORMATION ITEM

6. JUNIOR RESERVE OFFICERS' TRAINING CORPS (JROTC) PROGRAM

The JROTC program prepares students to be citizens dedicated to serving their community and
nation. Sanderson High School's JROTC core value statement, "Integrity First, Service before
Self and Excellence in All We Do!" is a solid example of the service leadership thread present
throughout the program.
We proudly offer five JROTC programs (Cary High School, Millbrook High School, Needham
B. Broughton High School, Sanderson High School and Wake Forest-Rolesville High School).
Fiscal Implications: None. Recommendation for Action: Information only.

7. PUBLIC COMMENT - 4 P.M.

Citizens who signed up to address the board during public comment will be called on in priority order first
for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed
three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this
public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized
at the end of the agenda for their comments.

CONSENT ITEMS

8. APPROVAL OF MEETING MINUTES

November 10, 2009-Facilities and Operations Committee Meeting Minutes
November 10, 20009-Policy Committee Meeting Minutes
January 19, 2010-Board of Education Meeting Minutes
January 19, 2010-Closed Session Meeting Minutes
February 2, 2010-Committee of the Whole Minutes
February 2, 2010-Closed Session Meeting Minutes

FINANCE

9. REPORT OF ADMINISTRATION APPROVED CONTRACTS

The attached summaries are provided as information in accordance with Board Policy 8361. The
summaries list all change orders, and contracts having a value greater than $50,000 and not over
$100,000, and purchase orders in excess of $250,000 for January 2010. Fiscal Implications: Not
applicable. Recommendation for Action: Not applicable.

10. CHANGE ORDER 2: DIGITAL INTELLIGENCE SYSTEMS CORPORATION

WORKSTATION SUPPORT SERVICES AGREEMENT

DISYS is one of the three vendors from which services are being utilized to provide workstation
computer hardware support for each of our high school campuses. The addition of $26,000.00 to
the DISYS agreement for an additional contractor is offset by a $47,072.00 reduction in funding
to one of the other two workstation support vendor's purchase order. The reduction was a result
of the elimination of a contractor from that vendor who was replaced by a contractor from
DISYS at a lower hourly rate. Change Order 2 will increase funding by $26,000 to cover
anticipated additional invoiced amounts through June 30, 2010. Fiscal Implications: Total
amount of change order is $26,000.00. Funding for contracted services was planned for and is
available in the Technology Services 2009-10 operating budget and PRC 15 funds.
Recommendation for Action: Staff is requesting Board approval of change order.

11. ANNUAL RENEWAL OF ORACLE TECHNICAL SUPPORT AND PRODUCT

UPDATES CONTRACT

Original purchase of Oracle business applications was approved by the Board in November 1998
and included the first three years of technical support, product patches, and product updates.
Beginning with the fourth year, renewal has been annually brought before the Board for
approval. Current renewal will extend support through November 15, 2010 on all licensed
modules. Last year's annual renewal fee was $577,484.95. This year's initial renewal quote from
Oracle included a 3% rate increase. Staff negotiated with Oracle and this year's revised renewal
fee is $577,347.71. Oracle has continued to provide all services under this contract from the
period of November 16, 2009 to present during the negotiation of pricing. Fiscal Implications:
Total amount to renew support is $577,347.71. Funding for contracted services was planned for
and is available in the Technology Services 2009-10 operating budget. Recommendation for
Action: Staff is requesting Board approval of renewal.

FACILITIES

12. DEED OF EASEMENT: PROGRESS ENERGY CAROLINAS UTILITY EASEMENT (HOLLY GROVE ELEMENTARY, HOLLY GROVE MIDDLE, HOLLY SPRINGS HIGH)

Progress Energy Carolinas ("PEC") is planning a system upgrade to its existing electric facilities along Avent Ferry Road and Cass Holt Road in or near the Town of Holly Springs. This upgrade is necessary to enhance the reliability of the electrical distribution system due to an increase in development in the area. They will install an air-break switch in order to provide an alternate feed to the Holly Grove Elementary, Holly Grove Middle, and Holly Springs High campus. If power is lost, the air-break switch allows PEC to restore power using the alternate feed until the primary feed is re-established. The proposed system upgrades require underground and overhead utility easements. The proposed underground utility easement is 10' wide and approximately 211' in length. The proposed overhead utility easement is 30' wide and approximately 780' in length. Construction is scheduled for late Spring 2010. The requested easements will not substantially interfere with the present or future use of the property. Staff requests that Board grant the requested easement. A copy of the easement document is attached with the centerline of the easement identified on the drawing. Fiscal implications: The value of this easement is offset by the increased reliability of electric service to three schools. Recommendation for action: Board approval is requested subject to attorney approval of easement document.

13. DEED OF EASEMENT: CITY OF RALEIGH SANITARY SEWER EASEMENT (WENDELL TRANSPORTATION CENTER SITE)

The City of Raleigh ("City") has undertaken a project to replace an existing force main sewer with a gravity sewer line that will cross the site of the future Wendell Transportation Center, located on Wendell Boulevard in Wendell. The sanitary sewer easement required upon Board property includes 0.07 acres (3,211 sq.ft.). Construction is scheduled for Spring 2010. Terms and conditions have been reached regarding compensation for the acquisition of the easement. The requested easement will not substantially interfere with the present or future use of the property. Staff requests that Board grant the requested easements. A copy of the easement document and plat are attached with the areas of the easements identified on the plat. Fiscal implications: The City of Raleigh will compensate the Board in the amount of $2,023 for the easement. Recommendation for action: Board approval is requested subject to attorney approval of easement document.

14. BOARD OF COMMISSIONERS PROJECT BUDGET ACTIONS

At their June 16, 2008, meeting, the Board of Commissioners passed a resolution to appropriate $27,883,506 in CIP 2006 funds for the Reserve project in anticipation of reallocation for land acquisition. That amount exceeds the February 19, 2008, Board of Education's $18,845,130 request by $9,038,376. Staff request Board authorization to record an additional appropriation of $9,038,376 to the CIP 2006 Reserve project line item. Fiscal implications: The Reserve project appropriations will be adjusted accordingly. Recommendation for action: Board approval is requested.

STUDENT ACHIEVEMENT

15. GRANT PROPOSALS

Collaborative (#008310): Town of Cary, Town of Cary Grant / Individual Schools.
Competitive (#008410): Dollar General Literacy Foundation, Literacy Grants / Individual Schools.
Competitive (#008510): Confucius Institute at NC State University, The Confucius Classroom / Individual Schools.
Collaborative (#008610): The Wake County Juvenile Crime Prevention Council (JCPC) and Wake County Human Services (WCHS), Juvenile Justice Funding / Individual Schools.
Competitive (#008710): Town of Garner, Town of Garner Grant / Garner Magnet High School.
Competitive (#008810): The Woman's Club of Raleigh, Community Grants / Individual Schools.
Competitive (#008910): The NC Department of Public Instruction, 21st Century Community Learning Center Summer Program Grant / Individual Schools.
Competitive (#009010): The NC Department of Public Instruction, 21st Century Community Learning Center Program Grant / Individual Schools.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by grant program. Recommendation for Action: Staff is requesting Board approval.

POLICY

16. POLICY 2010: SCHOOL ADMINISTRATOR CONTRACTS

Policy Revision: Second Reading
This policy has been reviewed by the Policy Committee and the Committee of the Whole as a
part of the 2000 series review cycle. Fiscal Implications: None. Recommendation for Action:
Staff is requesting Board approval.

HUMAN RESOURCES

17. RECOMMENDATION FOR EMPLOYEMENT

a. Professional
b. Support

ACTION ITEMS

FACILITIES

18.RESOLUTION: LONG-RANGE BUILDING PROGRAMS FUNDING REALLOCATIONS FOR PLANS 2000 AND 2004

Resolution requests reallocation of $3,515,521 of savings from seventeen PLAN 2000 projects and $20,885,229 of savings from thirty-two PLAN 2004 projects to Program Contingency in their respective PLANs. Since these projects were completed under budget, the funds are now available as savings. Total reallocation amount is $24,400,750. Fiscal implications: The program contingency funds will be available. A separate precis will request Board approval to reduce the PLAN 2000 Plan of Record (overall budget) by $3,515,521, reduce PLAN 2004 overall budget by $20,885,229, and to increase the CIP 2006 overall budget by $24,400,750. Recommendation for action: Board approval is requested.

19. RESOLUTION: CHANGE BUDGETS FOR PLAN 2000, PLAN 2004, AND CIP 2006

This resolution requests reducing the Plan of Record (overall budget) for PLAN 2000 by
$3,515,521, reducing the overall budget for PLAN 2004 by $20,885,229, and increasing the
overall budget for the CIP 2006 School Building Program by $24,400,750. The reductions are
due to savings in earlier building programs. These savings will be budgeted in CIP 2006 Reserve
but will be appropriated at a later date. The reductions in Plan 2000 and Plan 2004 will not close
these earlier building programs as projects remain open and future reductions will be
forthcoming. Fiscal implications: The Plan of Record for PLAN 2000 will decrease by
$3,515,521, PLAN 2004 will decrease by $20,885,229, and CIP 2006 will increase by $24,400,750.
Recommendation for action: Board approval is requested.

20. ALTERNATIVE SITE FOR H-6 HIGH SCHOOL

At its meeting on February 9, 2010, the Facilities Committee approved a motion to recommend
to the full Board that it consider abandoning the Forestville Road site for the Forest Ridge (H-6)
High School, and that staff be directed to negotiate purchase prices with owners of sites "T" and
"S" and come back to the Committee of the Whole with a recommendation for the best deal.
Fiscal implications: To be determined. Recommendation for Action: The Facilities Committee
approved the motion.

21. CIP 2006 SCHEDULE CHANGES AND EXPENDITURES

As a result of the economic downturn, Wake County has modified the schedule of general
obligation bond sales in support of CIP 2006. County staff has proposed to sell $100,000,000 in
general obligation bonds in March 2010 and $34,608,000 in Qualified School Construction
Bonds shortly thereafter to provide funds for commitments scheduled between March 2010 and
February 2011. In addition, the County is scheduled to provide $7,000,000 of cash in July 2010
for a total fund commitment of $141,608,000. Staff will present a proposed slate of
commitments for the March bond sale for Board approval. Fiscal implications: To be
determined. Recommendation for Action: Board approval is requested.

22.RESOLUTION: CIP 2006 REALLOCATIONS

Due to current funding restrictions, additional CIP 2006 funds will not be appropriated to fund
upcoming projects at this time. As a result, funds from current project savings must be
reallocated. This resolution requests a reallocation of $27,783,145 from 29 current CIP 2006
projects with savings be used to fund Program Management, Building Permits, Reserve, and
Wilburn Elementary. Staff recommends approval of this reallocation resolution. Fiscal
Implications: This reallocation will fund the projects with immediate funding needs. A
reallocation is planned at a March Board meeting to provide the funding for the remainder of
the projects planned between March 2010 and February 2011. Recommendation for action:
Board approval is requested.

POLICY

23.BOARD OF EDUCATION RESOLUTION IN SUPPORT OF THE 2010 CENSUS

The U.S. Census is used at the local level for major planning efforts including schools, hospitals,
and roads, and for the fair apportionment of legislative and municipal voting districts. The
Board of Education strongly encourages residents of Wake County to participate in this year's
census. Fiscal Implications: None. Recommendation for Action: Board approval is requested.

24. RECOMMENDED WAIVER TO SECTIONS OF POLICY 1300 UNTIL THE END OF THE FISCAL YEAR

This policy was discussed at the Policy Committee meeting on February 10, 2010. The committee discussed changes to the attached policy. Recommendation for Action: Staff is requesting Board approval.

25. RECOMMENDATION FOR CHANGES TO POLICY 1800

This policy was discussed at the Policy Committee meeting on February 10, 2010. The committee discussed changes to the attached policy. Recommendation for Action: Staff is requesting Board approval.

RECOGNITION

26. SPOTLIGHT ON STUDENTS - 6 P.M.

Twenty-two students will be recognized as Spotlight on Students award winners. Fiscal
Implications: None. Recommendation for Action: None.

CLOSED SESSION

To consider confidential personnel information protected under G.S. 143-318.11 (a)(6) and 115C-319.
To consider confidential student information protected under G.S. 115C-402 and the Family Educational and Privacy Rights Act, 20 U.S.C. 1232g.
To consult with an attorney employed or retained by the Board in order to preserve the attorney-client privilege as provided in G.S. 143-318.11 (a)(3).
To consult with the Board of Education attorney and preserve the attorney-client privilege as provided in G.S. 143-318.11 (a)(3) due to pending litigation, A.S. by R.M.S. and D.J.S. v. Wake County Board of Education.

ACTION ITEMS CONT'D

HUMAN RESOURCES

27. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)

28. ADMINISTRATIVE TRANSFERS

29. ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.