OPEN SESSION
CALL TO ORDER - 4 p.m.QUORUM DETERMINATION
PLEDGE OF ALLEGIANCE
INFORMATION
Chair's CommentsSuperintendent's Report
PUBLIC COMMENT
Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.PUBLIC COMMENT NOTICE: The 2006-07 Proposal for Student Assignment was posted to the district's website on Monday, December 12, 2005, for a public comment period through January 1, 2006. The Board will receive the proposed plan in February 2006. After that presentation is made, the Board of Education will set public hearing(s) to receive public comment on the proposed plan; therefore, student assignment comments will not be heard as part of the Board's regular business meeting public comment.
RECOGNITION
1.SCHOOL COUNSELING AWARDS: SOUTHEAST RALEIGH HIGH SCHOOL RECEIVES NATIONAL RECOGNITION FOR SCHOOL COUNSELING PROGRAMS AND WCPSS ELEMENTARY COUNSELOR RECEIVES NORTH CAROLINA ELEMENTARY SCHOOL COUNSELOR OF THE YEAR AWARD
The National Model will be implemented systemwide over a five-year period. It is a framework for a results-based counseling program that will improve academic success. Southeast Raleigh High School has received the Recognized ASCA Model Program (RAMP) award from the American School Counselor Association (ASCA). This award recognizes schools that have implemented a results-based, comprehensive, data-driven school counseling program that shows measurable results in improving student achievement, attendance, and behavior.Aimee Allen, counselor at Lincoln Heights Elementary School, was named as North Carolina Elementary School Counselor of the Year. She will represent North Carolina in the national awards program sponsored by the American School Counselor Association. Fiscal Implications: None. Recommendation for Action: For recognition only.
APPROVAL OF MEETING AGENDA
CONSENT ITEMS
APPROVAL OF MEETING MINUTES
January 17, 2006 - Committee of the Whole MinutesJanuary 17, 2006 - Board Meeting Minutes
January 17, 2006 - Closed Session Minutes
January 11, 2006 - Human Resources Committee Minutes
December 14, 2006 - Instructional Program Committee Minutes
December 13, 2006 - Finance Committee Minutes
FACILITIES
1.EASEMENT: WAKE FOREST-ROLESVILLE HIGH GREENWAY - RIPARIAN BUFFER EASEMENT AND WETLANDS CONSERVATION EASEMENT
Town of Wake Forest in cooperation with the Clean Water Management Trust Fund, an agency of the State of North Carolina, desires to stabilize Richland Creek, the stream that crosses the northwestern edge of property and streams tributary thereto, to protect wetlands, riparian areas and surface waters within the watershed, and to protect and preserve the forested wildlife, natural heritage and other conservation values of the area. Town of Wake Forest has requested that the Wake County Board of Education grant and convey by deed an area of 314,195 square feet (7.21 acres more or less) of the Wake Forest-Rolesville High School property as needed to establish a greenway, riparian buffer easements (2.148 acres more or less), and wetlands conservation easement (5.065 acres more or less) to facilitate its goals. The requested easement areas will not interfere with the Wake County Public Schools present or future use of the property. A copy of the plat is attached which indicates the areas of the easement. The Town of Wake Forest, and its successors in interest or assigns, shall be responsible for repair, improvement and maintenance of the greenway, riparian buffer easement and wetlands conservation easements. Fiscal Implications: None. Recommendation for Action: Staff request Board approval.2.EASEMENT: BAILEYWICK ELEMENTARY - DEDICATE SEWER EASEMENT AS BUILT
The City of Raleigh has asked WCPSS to dedicate to the City of Raleigh an "as built" sewer easement at Baileywick Elementary as defined on the preliminary plat dated January 13, 2006. The requested easement will not interfere with the Wake County Public School System's present or future use of the property. A copy of the plat is attached which indicates the areas of the easement. The City of Raleigh shall be responsible for sewer maintenance. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval of the City of Raleigh sewer easement as built on the Baileywick Elementary School property.3.DESIGNER SELECTION: PROFESSIONAL SERVICES PACKAGE 2005C
In accordance with the designer selection procedures adopted by the Wake County Board of Education, the selection committee recommends selection of the below listed design firms for the following Capital Improvement Plan (CIP) building and campus improvement projects:Aversboro ElementaryRamsay GMK
Lacy ElementarySkinner, Lamm & Highsmith
Poe ElementaryGurel Architecture
Smith ElementaryBrown & Jones Architects
Wilburn ElementaryMoseley Architects
Conn ElementaryCherry Huffman Architects
Fiscal Implications: Design fees will be negotiated in accordance with designer selection procedures. Recommendation for Action: Board approval is requested.
4.BIDS: MODULAR SET-UP AT FUQUAY-VARINA ELEMENTARY
Bids were received on January 19, 2006, for the site set-up of a six-classroom modular complex. Staff and Rotman Architecture, PA, recommend award of the single-prime contract to Beau Chene Co., LLC, in the amount of $187,000. Fiscal Implications: Funding is available from the project budget of $12,960,000 for the purchase and set-up of 151 classrooms (mobile/modular units) which is part of the $29,900,000 Crowding Solution budget for 2005. Recommendation for Action: Board approval is requested.5.BIDS: WAKE FOREST-ROLESVILLE MIDDLE COOLING TOWER REPLACEMENT
Bids for the construction of the cooling tower replacement at Wake Forest-Rolesville Middle School were received on January 19, 2006. Staff and Dewberry recommend award of the single-prime contract to Boiler Masters, Inc. in the amount of $112,000. Fiscal Implications: Funding is available from the total project budget of $1,473,488 from the systemwide component of the PLAN 2004 School Building Program. Recommendation for Action: Board approval is requested.6.CHANGE ORDER NO. 103: HOLLY GROVE ELEMENTARY (E18) AT HOLLY SPRINGS HIGH
Board approval is requested for Change Order No. 103 to DeVere Construction Company, Inc. This change order, in the amount of $120,977.75 is for the conversion of the three-story classroom wing (F) for use of Holly Grove Elementary School per 2006 Crowding Solution. Fiscal Implications: Funding is available from the total project budget of $750,000, which is part of the $5,385,000 Crowding Solution budget for 2006. Recommendation for Action: Board approval is requested.FINANCE
1.BUDGET AMENDMENTS AND TRANSFERS, 2004-2005
To report changes in the budget resolution resulting from transactions processed during2004-2005. These are the final adjusting entries included in the Annual Financial Report.
Fiscal Implications:
Adjust State Public School Fund+ $ 241,246
Adjust Local Current Expense Fund+ $ 251,600
Adjust Federal Programs Fund+ $ 495,414
Adjust Capital Outlay Fund+$ 72,000
Adjust Multiple Enterprise Fund+ $ 0
Net Changes+ $1,060,260
2.BUDGET AMENDMENTS AND TRANSFERS, 2005-2006
To report changes in the budget resolution resulting from transactions processed duringOctober - December, 2005.
Fiscal Implications:
Adjust State Public School Fund+ $ 22,132,372
Adjust Local Current Expense Fund+ $ 3,330,911
Adjust Federal Programs Fund+ $ 4,405,545
Adjust Capital Outlay Fund+$ 35,464,490
Adjust Multiple Enterprise Fund+ $ 1,607,541
Net Changes+ $ 66,940,859
3.CHANGE ORDER TO POMEROY IT SOLUTIONS BREAK AND FIX SERVICE AGREEMENT
Technology Services initiated a Request For Proposal in April 2004 related to the repair of the district's desktops, laptops and printers. From the five proposals submitted, Pomeroy was chosen to provide these services and a one-year contract was approved by the Board on June 15, 2004. This contract allowed for renewal after the initial term of up to four consecutive one-year terms. Technology Services exercised this option for the 2005-06 fiscal year. Initial amount encumbered has been depleted and an additional $55,000 is forecasted to cover remaining invoiced amounts through June 30, 2006.Fiscal Implications: Total amount of change order is $55,000 thus bringing overall total for 2005-06 to $110,000. Funding for contracted services was identified and planned for in the Technology Services 2005-06 current expense budget.
4.TIME WARNER CABLE DEDICATED INTERNET ACCESS SERVICE AGREEMENT
The current three-year contract with Time Warner Telecom for 100 megabit (Mbps) ethernet Internet service with Border Gateway Protocol (BGP) routing capability will expire in January 2007. Due to federal requirements for application of E-rate discounts against these services and in order to meet application deadlines, vendor proposals were recently reviewed for services to be provided beyond January 2007. The most cost-effective bid was Time Warner Cable (TWC). Pursuant to a three-year contract being signed, TWC will provide 200 Mbps ethernet Internet service with BGP routing capability beginning in January 2007 at a monthly recurring cost of $11,800. The increase in bandwidth is based on future usage expectations. There is no installation cost associated with the switch in service providers. Fiscal Implications: Total amount of 3-year contract will be $424,800. No additional funding required this fiscal year. Anticipated amount required in 2006-07 will be $59,000. In 2007-08 and 2008-09, $141,600 will be required each year. In 2009-2010, $82,600 required to complete term. Funding for contracted services was identified and planned for in the Technology Services 2006-07 current expense budget request.5.TIME WARNER CABLE FIBER NETWORK AGREEMENT
The current three-year contract with Time Warner Cable (TWC) for dedicated circuit connections (point-to-point fiber) to schools in the Wake Forest and Fuquay-Varina areas, as well as a 1000 megabit (Mbps) circuit to 3600 Wake Forest Road, will expire in October 2006. Due to federal requirements for application of E-rate discounts against these services and in order to meet application deadlines, vendor proposals were recently reviewed for services to be provided beyond October. TWC has been chosen to continue providing these services for another three-year term through October 2009. As part of the new agreement, TWC will upgrade from 5 to 10 Mbps connections to elementary campuses and 10 to 25 Mbps connections to secondary campuses in the impacted areas to align bandwidth with sites throughout the rest of the district. Circuit to 3600 Wake Forest Road will remain at 1000 Mbps. Even with bandwidth to these school sites doubling, monthly recurring charge for service will only increase $685, from $8,870 to $9,555. Fiscal Implications: Total amount of 3-year contract will be $353,980. No additional funding required this fiscal year. Amount required in 2006-07 will be $81,218. In 2007-08 and 2008-09, $114,660 will be required each year. In 2009-2010, $33,442 required to complete term. Funding for contracted services was identified and planned for in the Technology Services 2006-07 current expense budget request.6.CHANGE ORDER TO MCNATTON TECHNOLOGIES LLC SERVICE AGREEMENT
Technology Services initiated a Request For Proposal in March 2005 offering qualified vendors an opportunity to bid on four areas of service: workstation support, WAN/LAN support, UNIX systems administrative support services and application development and programming. McNatton Technologies was the vendor chosen to provide UNIX systems administrative support services and a contract was approved by the Board on June 21, 2005. A flat monthly rate of $50,700 is being charged for their services. Additional scope has been added to the contract related to software development thus requiring an additional $31,540 per month to cover two additional contracted personnel needed through June 30, 2006. New monthly flat rate will be $82,240 through June 30 at which time the monthly amount will revert to $50,700. A one-time charge of $15,000 will be incurred for development of a database to enable more robust tracking of technology equipment. Fiscal Implications: Total amount of change order is $179,000 which brings contract total to $787,400. Funding for the inventory project will be paid from the Technology Services 2005-06 contracted services budget. Funding for additional contract personnel will be paid through the Instructional Services 2005-06 current expense budget.HUMAN RESOURCES
1.RECOMMENDATIONS FOR EMPLOYMENT
a.Professionalb.Support
2.2005-2006 SALARY SCHEDULES
COMMITTEE CHAIRS' REPORTS
ACTION ITEMS
FACILITIES
1.SCHEMATIC DESIGN: EAST MILLBROOK MIDDLE
Staff will present the schematic design documents prepared by The Roberts Group, for the Phase I construction and renovation of East Millbrook Middle School. If directed by the Board, a 600-seat auditorium can be included. See the attached listing of auditorium capacities at other Wake County Public School System middle schools. Fiscal Implications: The total current budget will be determined with the development of the next building program. The estimated current budget is approximately $30,000,000, of which $3,470,802 is currently available from the PLAN 2004 School Building Program. The remainder of the funds will come from the next building program. Recommendation for Action: Board approval is requested.2.REAL ESTATE SERVICES SUPPORT FIRMS AGREEMENT
Selections of Real Estate Service Support teams were approved by the Board on November 1, 2005. All selected firms (Triangle Commercial, Inc., Coldwell Banker Commercial Trademark Properties, and The York Companies) will execute the final form of agreement as approved by the Board's attorney and the Board of Education. The contract duration is no more than eighteen months, beginning upon execution and ending June 30, 2007. Services will be provided as needed to support and assist in the procurement of real property for the Wake County Public School System. A draft version of the Master Real Estate Support Services Agreement is attached (sections 3.4.7.3.4 and 3.4.7.3.6 to be completed). Fiscal Implications: Compensation proposed in the Agreement is a combination of fixed lump sum fee and brokerage commission. Real Estate Service fees will be negotiated in accordance with professional services procedures. Funding is available from the property acquisition component of PLAN 2004. Recommendation for Action: Staff requests Board approval of standard form of agreement.3.NAME FOR NEW SCHOOL FACILITY - JONES SAUSAGE AND RADIO STATION ROAD - (E-13)
On April 5, 2005, the Board of Education approved of a contract to acquire approximately 27 acres of land on Jones Sausage and Radio Station Road, Garner, for an elementary school. Naming of the new facility is now required. The Town of Garner, Board of Alderman, at it's meeting on January 17, 2006, recommended that the school be named "East Garner Elementary School." Fiscal Implications: None. Recommendation for Action: Staff requests Board approval to officially name the facility East Garner Elementary.4.CHANGE ORDER NO. GC-102: HOLLY SPRINGS HIGH ROAD IMPROVEMENTS (PHASE A - CASS HOLT ROAD)
Board approval is requested for Change Order No. 102 to DeVere Construction Company, Inc. This change order, in the amount of $356,327.86 is for road improvements to Cass Holt Road as required by NC DOT. This is the first phase of the NC DOT improvements for Cass Holt Road and Avent Ferry Road. The remaining road improvements (Phase B - Cass Holt Road and Avent Ferry Road intersection and improvements of Avent Ferry Road) are currently in negotiation for funding partnership with the Town of Holly Springs and will be submitted as a future Change Order. Fiscal Implications: Funding is available from the total project budget of $41,066,941, of which $1,546,945 is from the PLAN 2000 School Building Program, $459,036 is from City and County, $9,000 is from PLAN 2000 Modernization and $39,051,960 is from PLAN 2004. Additional funding will be needed to accomplish the total road improvement. Recommendation for Action: Board approval is requested.FINANCE
1.BOARD OF EDUCATION WORKPLAN
The Finance Committee recommends to the Board involvement in the selection of an external financial auditor, to be reflected in the Board of Education work plan. Fiscal Implications: None. Recommendation for Action: Board approval recommended.POLICY
1.POLICY 4430 - REDUCTION IN FORCE: NONCERTIFIED EMPLOYEES, First Reading
Staff is requesting approval of revisions in Policy 4433- Reduction in Force: Non-Certified Employees. The revisions clarify the factors to be considered by the superintendent in making reduction in force recommendations to the board. The revisions also include information to be included in written notification to employees. Fiscal Implications: None. Recommendation for Action: Staff is requesting Board approval.
INFORMATION
FACILITIES
1.ASSIGNMENT OF NEW SUBDIVISIONS TO SCHOOLS
The staff of the Office of Growth Management will present recommendations for the following subdivisions: Bishops Grant (Phase 1A); Bowling Green (Phase 2A); Glenlake (Phase 1); Heritage South, Wildflower Townhomes; and Heritage Village Apartments. Fiscal Implications: Transportation costs will increase due to travel time. Other facility-related costs will be avoided. Recommendation for Action: Staff is presenting for information.FINANCE
1.POTENTIAL CHANGES IN LOCAL EXPENDITURES FOR 2005-2006
To report potential changes in local expenditures for 2005-2006 as of December 31, 2005. Fiscal Implications: Potential adjustments within the local budget. Transactions transferring budget between accounts will be reported to the Board of Education with all Budget Amendments and Transfers quarterly.LEGISLATIVE
1.2006 LEGISLATIVE AGENDA
The 2006 Legislative Agenda has been reviewed by the Legislative Committee and is being presented for information. Fiscal Implications: Undetermined at this time. Recommendation for Action: Information at this time.RECOGNITION
SPOTLIGHT ON STUDENTS
Nineteen students will be recognized as Spotlight on Students award winners. Fiscal Implications: There are no fiscal implications. Recommendation for Action: RecognitionCLOSED SESSION
lTo consider confidential personnel information protected under G.S. 115C-319.lTo consider confidential student information protected under the Family Educational Rights and Privacy Act (FERPA) and G.S. 115C-402.
lTo consult with an attorney employed or retained by the Board in order to preserve the attorney-client privilege between the attorney and the Board pursuant to G.S. 143-318.11(a)(3).
lTo establish or instruct the Board's staff or negotiating agents concerning the position to be taken by or on behalf of the Board in negotiation of (i)the price and other material terms of a contract or proposed contract for the acquisition of real property by purchase, option, exchange, or lease; or (ii)the amount of compensation and other material terms of an employment contract or proposed employment contract pursuant to G.S. 143-318.11(a)(5). The properties, if acquired, are located at the intersections of Leesville Road and Sedgefield Drive, Raleigh (PIN 0778.02990322); at near Green Level to Durham Road and Courtland View Lane, Cary (PIN 0735.002296); at the intersection of Banks Road and Chambers Road, Fuquay-Varina (PINs 0688.642547 and 0688.652248); at the intersection of Leesville Road and Leesville Church Road, Raleigh (PINs 0778952399 and 0778851532) ; and a portion of property and improvement located on Laura Duncan Road, Cary (PIN 0753104815).
ACTION ITEMS (contd.)
HUMAN RESOURCES
1.RECOMMENDATION(S) FOR ADMINISTRATIVE APPOINTMENT
ADJOURNMENT
Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.