WCPSS--Board of Education

OPEN SESSION

CALL TO ORDER - 3 P.M.

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chair's Comments
Superintendents Comments

APPROVAL OF MEETING AGENDA

INFORMATION ITEMS

1. NAME FOR NEW ELEMENTARY SCHOOL IN FUQUAY-VARINA (E-27)

On or about June 5, 2007, the Board of Education acquired approximately 44.78 acres for use as an elementary school in the E-27 target area, with a school scheduled to open in 2009. Naming of the new elementary school facility is now required. The following names are proposed for consideration (1) Bass Lake Elementary (2) Akins Road Elementary, and (3) North Fuquay Elementary.
Bass Lake Elementary is proposed because of the site's proximity to Bass Lake, which is the nearest notable geographic or natural feature albeit located within Holly Springs, and as Bass Lake Road intersects Herbert Akins Road in close proximity (approximately 3/4 miles) to the site. Akins Road Elementary is proposed as it identifies the road from which the school will be accessed (Herbert Akins Road) and will help to specifically identify the location of the site. North Fuquay-Varina Elementary is proposed it identifies the area of Fuquay-Varina within which the school site is located, and will help to identify the location of the site. Fiscal Implications: None. Recommendation for Action: None, as this item is presented for information only and Board approval will be requested at the second presentation to the Board.

2. POTENTIAL CHANGES IN LOCAL EXPENDITURES FOR 2007-2008

To report potential changes in local expenditures for 2007-2008 as of December 31, 2007. Fiscal Implications: Potential adjustments within the local budget. Transactions transferring budget between accounts will be reported to the Board of Education with all Budget Amendments and Transfers quarterly. Recommendation for Action: No action. Administration is reporting potential changes in local expenditures.

3. CURRICULUM RESOURCE SITE

Focus on Learning and Teaching
The Curriculum Resource web site provides a single conduit for instructional resources.
Resources at all levels reflect best practices to maximize learning opportunities.
This dynamic site affords staff the most recent research-based content.
Fiscal Implications: None. Recommendation for Action: This item is presented for information.

PUBLIC COMMENT - 4 P.M.

Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

CONSENT ITEMS

APPROVAL OF MEETING MINUTES

December 11, 2007-Facilities Committee Meeting Minutes
January 15, 2008-Facilities Committee Meeting Minutes
January 14, 2008-Board of Education Work Session Minutes
January 16, 2008-Joint Board of Education and County Commissioner Meeting Minutes
January 22, 2008-Committee of the Whole

FINANCE

1. BUDGET AMENDMENTS AND TRANSFERS, 2007-2008

To report changes in the budget resolution resulting from transactions processed during
October - December, 2007. Fiscal Implications:
Adjust State Public School Fund+ $12,629,866
Adjust Local Current Expense Fund- $6,045,365
Adjust Federal Programs Fund+ $1,931,575
Adjust Capital Outlay Fund+$38,558,956
Adjust Multiple Enterprise Fund+ $1,003,673
Adjust Local Grants Funds+$7,809,319
Net Changes+ $ 55,888,024
Recommendation for Action: No action. In accordance with the Budget Resolution, administration is
reporting changes in appropriations.

2. GIFTS TO THE SYSTEM

Seventy-one gifts have been donated to the Wake County Public School System. The approximate value
of the gifts is $90,477.92. Fiscal Implications: Not applicable. Recommendation for Action: No action is
required.

3. CHANGE ORDER 3 TO COMPUTER SERVICE PARTNERS BREAK AND FIX SERVICE

AGREEMENT

Computer Service Partners was awarded a contract in November 2006 to provide services related to the repair of the district's desktops, laptops and printers. The contract allowed for renewal after the initial term of up to two consecutive one-year terms. Technology Services exercised the option for the 2007-08 fiscal year. A purchase order was created to pay for these services throughout the fiscal year. Previous amount encumbered has been depleted so $65,000 is being added to cover anticipated remaining invoiced amounts through June 30, 2008. Fiscal Implications: Total amount of change order is $65,000.00. Funding for contracted services was identified and planned for in the Technology Services 2007-08 operating budget request. Recommendation for Action: Staff is requesting Board approval of change order.

FACILITIES

1. SEWER EASEMENT ACQUISITION AND DEDICATION: CITY OF RALEIGH

(MILLBROOK HIGH)

As part of the renovation of Millbrook High, it is necessary to acquire easements from the City of Raleigh (City) to install a sanitary sewer line to serve the school. The proposed sewer line and easement will traverse a portion of the City property, cross under Spring Forest Road and tie-in to an existing manhole located within an existing sewer easement on a neighboring property. In order to obtain permits, the City requires that the sewer easement be dedicated to the City and memorialized on a recorded plat. Terms have been reached with the City to acquire approximately 0.267 acres for the temporary construction easement acquisition and the sewer easement acquisition and dedication. A copy of an Easement Plat is attached with the proposed sewer line and easement areas for acquisition and dedication identified thereon. Staff requests Board approval for the acquisition of property interests as described above and for the granting of sewer easement dedication to the City. Fiscal Implications: The City of Raleigh will be compensated $10,000 for the acquisition and dedication of the sewer easement. Recommendation for Action: Staff requests Board approval.

2. SEWER EASEMENT ACQUISITION AND DEDICATION: MCNEILL PROPERTY: (MILLBROOK HIGH)

As part of the renovation of Millbrook High, it is necessary to acquire easements from a neighboring property owner, Donald J. and Gina T. McNeill, to install a sanitary sewer line to serve the school. The proposed sewer line and easement will traverse a portion of the owner's property and tie-in to an existing manhole located within an existing public sewer easement. In order to obtain permits, the City of Raleigh requires that the sewer easement be dedicated to the City and memorialized on a recorded plat. Terms have been reached with the owner to acquire the land needed for the temporary construction easement acquisition and the sewer easement acquisition and dedication (total area involved: is approximately 0.02 acres). In addition, established landscaping improvements located within the sewer dedication area will be destroyed in the installation process and will have an adverse impact upon the owner's remaining property. Proposed compensation to acquire the land needed for the sewer easement dedication, temporary construction easement acquisition, and to compensate the owner for the loss of landscaping improvements totals $2,600. A copy of the Easement Plat, with the proposed sewer easement areas for acquisition and dedication identified thereon, is attached. Staff requests Board approval for the acquisition of property interests as described above and for the granting of sewer easement dedication to the City. Fiscal Implications: The property owner will be compensated the total amount of $2,600 for the easement acquisition and dedication and for the loss of landscaping improvements from the Land Purchase Fund. Recommendation for Action: Staff requests Board approval.

3. UTILITY EASEMENT: PROGRESS ENERGY (BRIER CREEK ELEMENTARY)

In order to provide service to Westfield Homes of the Carolina, LLC, located across the street from Brier Creek Elementary, Progress Energy Carolinas, Inc., requires an easement across a portion of the northeast corner of the school property to construct, maintain, and operate electric and/or communication facilities. The easement to be granted will allow for installation of underground utility service equipment with the precise location to be determined by mutual agreement and to be memorialized by site maps or drawings upon installation. The requested easement will not interfere with the Wake County Public School System's present or future use of the property. A copy of the proposed Easement and drawing is attached. Fiscal Implications: Board will be compensated by the property owner in the amount of $3,774 for the easement. Recommendation for Action: Staff request Board approval.

4. PRELIMINARY CONSTRUCTION DOCUMENT APPROVAL & PERMISSION TO ADVERTISE: BRYAN ROAD ELEMENTARY (E-31)

Staff has reviewed preliminary construction documents prepared by Small Kane Architects, P.A., for construction of Bryan Road Elementary School. In order to meet the tight construction schedule needed to complete this project for a 2009 school opening, it is proposed to advertise an early steel bid package, before completion of the total design package. Staff has reviewed the construction documents for this early bid package and requests Board approval and authorization to advertise. Staff will present the award of these contracts to the Board for approval on March 18, 2008.
Staff also requests Board approval and authorization to advertise for the remaining project packages upon completion of design and satisfactory review by staff. Staff will bring these packages to the Board for approval after receipt of bids. Fiscal Implications: Funding is available from the total project budget of $22,746,541, all of which is from CIP 2006. Recommendation for Action: Board approval is requested.

5. CONSTRUCTION DOCUMENTS: SMITH ELEMENTARY

Staff has reviewed the construction documents prepared by sfL+a Architects, PA, and requests Board approval and authorization to advertise for the construction of Smith Elementary Additions and Renovations. Fiscal Implications: Funding is available from the total project budget of $22,004,513, of which $230,000 is from PLAN 2004 and $21,774,513 is from CIP 2006. Recommendation for Action: Board approval is requested.

6. BIDS: EIGHT-CLASSROOM MODULAR UNIT FOR BUGG ELEMENTARY

Three bids were received on January 10, 2008 for connecting/installing all services (power, water, sewer, accessibility, data, fire protection, and security) required for permitted occupancy of an eight-classroom modular unit at Bugg Elementary. Staff and H. S. Annis Architect, AIA, recommend award of the single-prime contract to C. Blake Lewis Construction in the amount of $134,478. Fiscal Implications: Funding is available from the total project budget of $19,569,538, of which $34,600 is from PLAN 2000 Start-Up, $75,000 from PLAN 2004 Start-Up, and $19,459,878 from CIP 2006. Recommendation for Action: Board approval is requested.

7. CHANGE ORDER CM-05: SYCAMORE CREEK ELEMENTARY (E-17)

Board approval is requested for Change Order CM-05 to Barnhill Contracting Company for their Construction Manager at Risk contract to construct Sycamore Creek Elementary. This change order, in the amount of $103,194.26, is to provide for the cost associated with post-bid changes to site utilities, identified by the City of Raleigh during design review. In order to meet the opening schedule for this school, initial bidding of the project was undertaken with the site utility design only 40 percent complete. Fiscal Implications: The total project budget is $24,699,862, of which $1,708,291 is from PLAN 2004 and $22,991,571 is from CIP 2006. Recommendation for Action: Board approval is requested.

INSTRUCTIONAL PROGRAM

1. AMENDMENT TWO TO THE CHESHIRE CENTER

We are currently contracting with The Cheshire Center to provide speech services to identified students with special needs. We have been unable to fill vacant speech positions and will need to amend our contract with The Cheshire Center to serve additional schools and to meet required caseload limits. Fiscal Implications: We are increasing the current contract by $119,680.00 making the total contract amount $256,680.00. Funds are available in the Special Education Services' budget for this increase. Recommendation for Action: Board approval is requested.

2. GRANT PROPOSALS

Competitive (#1211): North Carolina Beautiful Foundation, Windows of Opportunity / Individual Schools.
Competitive (#1213): Cisco Systems / Individual Schools.
Competitive (#1214): Professional Educators of North Carolina / Individual Schools.
Competitive (#1215): Toshiba America Foundation, Math and Science / Individual Schools.
Competitive (#1128): Town of Garner / Garner Magnet High School.
Competitive (#1216): National Aeronautics and Space Administration / Individual Schools.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by grant program. Recommendation for Action: Staff is requesting Board approval.

HUMAN RESOURCES

1. RECOMMENDATIONS FOR EMPLOYMENT

A. Professional
B. Support

2. RECOMMENDATION FOR APPROVAL OF CONTRACT WITH VISITING

INTERNATIONAL FACULTY (VIF)

Staff recommends approval of the contract with Visiting International Faculty (VIF) to employ highly qualified international teachers in critical need areas for not longer than a three-year period. The VIF program is an additional recruitment strategy that our system has used for the past six years. North Carolina has a formal agreement with VIF to supply qualified teachers to local school systems. The salaries and other costs for VIF teachers are paid by converting ADM allotted teacher positions into a dollar allotment for VIF teachers. This process enables WCPSS to provide $2,000 per teacher for supplies or training. No incremental local funds are expended. Fiscal Implications: The fiscal implications include appropriate salary and benefit costs. Recommendation for Action: Board approval is requested.

COMMITTEE CHAIRS' REPORT

ACTION ITEMS

FACILITIES

1. RESOLUTION: CIP 2006 FUNDING REALLOCATION FOR LAND PURCHASE

Resolution requests $20,369,855 from CIP 2006 Reserve be reallocated to Land Purchase. Of this amount, $15,775,944 is to land bank future sites to be used for future capital programs, and the remaining $4,593,911 is to fully fund the M-16 (Cary) land banked site. The status of CIP 2006 Land Purchase was reviewed by the Facilities Committee at its meeting on January 29, 2008. Fiscal Implications: $40,408,231 is currently available in the Reserve Fund. After reallocation of the CIP 2006 Reserve Funds for Land Purchase, $20,038,376 will still be available in the Reserve Fund to provide additional funding for the schedule changes at E-21, E-25, M-6, and H-6, potential additional mobile moves to relieve crowding, and funds for early construction packages at Wake Forest-Rolesville High. Recommendation for Action: Board approval is requested.

2. RESOLUTION: CIP 2006 FUNDING REALLOCATION FOR WAKE FOREST-ROLESVILLE HIGH

Resolution requests $11,000,000 from CIP 2006 Reserve be reallocated to Wake Forest-Rolesville High renovation and addition project, to allow early work packages to be bid and to permit use of Heritage High as a swing school in 2009-2010. Additional funding beyond CIP 2006, in the approximate amount of $56,000,000, will be needed to efficiently utilize Heritage High as a swing school and smoothly transition from these early work packages to the major construction beginning summer 2009. Fiscal Implications: After reallocation of the CIP 2006 Reserve Funds for Wake Forest-Rolesville High and for Land Purchase, $9,038,376 will still be available in the Reserve Fund to provide additional funding for the schedule changes at E-21, E-25, M-6, and H-6 and potential additional mobile moves to relieve crowding. Recommendation for Action: Board approval is requested.

3. CHANGE ORDER NO 2: NEW PROTOTYPE HIGH (H-6)

Board approval is requested for Change Order No. 2 to Cherry Huffman Architects. This change order, in the amount of $194,671, includes $120,671 for LEED registration and certification, and $74,000 for commissioning of the new high school prototype. The Facilities Committee reviewed LEED certification at its meeting on January 29, 2008. Fiscal Implications: Funding is available from the total project budget of $73,255,556, of which $1,000,000 is from PLAN 2004 Start-Up and $72,255,556 from CIP 2006. Recommendation for Action: Board approval is requested.

4. SHORTLIST OF FIRMS FOR PUBLIC-PRIVATE PARTNERSHIP DELIVERY OF E-25 ELEMENTARY

Public-Private Partnership (PPP) legislation was approved by the legislature in 2006. The legislation allows public school systems to enter into capital build-to-suit leases for school facilities. Six firms responded to the November 21, 2007 request for proposal. A screening committee reviewed those and narrowed the number recommended for the next step to three. Staff recommends the firms of Balfour Beatty Capital, Place Enterprises, LLC, and FirstChoice Public-Private Partners, LLC, to provide more in depth proposals for the E-25 Elementary School. The firms are not listed in any particular order. This recommendation was reviewed by the Facilities Committee at its meeting on January 29, 2008. Fiscal Implications: After receipt and review of the second-step proposals, it is anticipated that on April 22, 2008, staff will make a recommendation to the Board to continue or not continue the public-private partnership process with one of the three shortlisted firms. Recommendation for Action: Board approval is requested.

5. WAKE FOREST ELEMENTARY: RENEWAL OF JOINT USE AGREEMENT FOR THE USE OF THE SOFTBALL FIELD.

Town of Wake Forest desires to renew its Joint Use Agreement with the Board pertaining to the Wake Forest Elementary School facility. It will permit Town use and scheduling authority of the softball field, located on Board property, after normal school hours and at such other times when the softball field is not scheduled or being used by the Board. The previous Joint Use Agreement for this area was approved by the Board on January 9, 1978. Town shall be responsible for routine and major maintenance of the softball field per the Level 4 Joint Use Agreement Landscape Maintenance Standards. The Board shall continue to have priority of use both during school and non-school hours. The term of the renewed Joint Use Agreement is 25 years with an option to extend the City's use for an additional twenty-five (25) year period. Fiscal Implications: None. Recommendation for Action: Board approval is requested.

6. GROWTH AND PLANNING STUDENT ASSIGNMENT PLAN FOR 2008-2009

On January 8, 2008, the staff of the Growth and Planning Department presented recommendations for the 2008-09 Growth and Planning Assignment Plan. The Board of Education received input from parents during three public hearings and reviewed input during Board of Education work sessions on January 25 and 28, 2008. The assignment plan for 2008-09 addresses the opening of three new year-round elementary schools and changes consistent with Board Policy 6200. Fiscal Implications: The opening of new schools and student movement will result in increased transportation costs. Other facility-related costs will be avoided. Recommendation for Action: Staff is presenting for Board approval.

RECOGNITION

SPOTLIGHT ON STUDENTS - 6 P.M.

Twenty-two students will be recognized as Spotlight on Students award winners.

CLOSED SESSION

To consider confidential personnel information protected under G.S. 143-318.11(a)(6) and 115C-319.
To consider confidential student information protected under G.S. 115C-402 and the Family Educational and Privacy Rights Act, 20 U.S.C. 1232g.
To consult with an attorney employed or retained by the Board in order to preserve the attorney-client privilege between the attorney and the Board. G.S. 143-318.11 (a)(3).
ACTION ITEMS- Cont'd

HUMAN RESOURCES

1. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.