WCPSS--Board of Education

OPEN SESSION

CALL TO ORDER - 3 P.M.

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chair's Comments
Superintendents Comments

APPROVAL OF MEETING AGENDA

INFORMATION ITEMS

1. POTENTIAL CHANGES IN LOCAL EXPENDITURES

To report potential changes in local expenditures for 2008-2009 as of December 31, 2008.
Fiscal Implications: Potential adjustments within the local budget. Transactions
transferring budget between accounts will be reported to the Board of Education with all
Budget Amendments and Transfers quarterly. Recommendation for Action: No action.
Administration is reporting potential changes in local expenditures.

2. NAME FOR NEW HIGH SCHOOL IN SOUTHEASTERN WAKE COUNTY/

GARNER AREA (H-8)

On or about October 31, 2008, the Board of Education acquired 60.9 acres for use as a high school in the H-8 target area, with the school scheduled to open in 2013. Naming of the new high school is now requested. The following names are proposed for consideration: (1) Southern Garner High, (2) Clifford Road High, (3) Cade Springs High, and (4) Buffaloe High. Southern Garner High is proposed as it identifies the area of the Town within which the school site is located, will help to identify the location of the site, and will help to establish a community identity for the facility. Clifford Road High is proposed as it identifies the road from which the school will be accessed and will help to specifically identify the location of the site. Cade Springs High is proposed as there was a school in the area from the 1800s through 1926 where residents in the area of the H-8 site attended school, and so naming the site would help preserve a link to the community's past. Buffaloe High is proposed as the Buffaloe family has owned significant amounts of land in the area of the school site for over one hundred years. The family was influential in the founding of Garner as J.S. Buffaloe was among the first town officials in 1905, serving as an alderman. Fiscal implications: None. Recommendation for action: None, as this item is presented for information only and Board approval will be requested at the second presentation to the Board.

CONSENT ITEMS

APPROVAL OF MEETING MINUTES

October 15, 2008-Finance Committee Meeting Minutes
August 5, 2008-Closed Session Meeting Minutes
September 2, 2008-Closed Session Meeting Minutes
November 18, 2008-Closed Session Meeting Minutes
December 10, 2008-Special Board Meeting Minutes
December 16, 2008-Board of Education Meeting Minutes
January 6, 2009-Board of Education Meeting Minutes
January 14, 2009-Special Called Board Meeting Minutes
January 14, 2009-Special Called Meeting Closed Session Minutes
January 22, 2009-Board of Education Meeting Minutes

FINANCE

1. BUDGET AMENDMENTS AND TRANSFERS, 2008-2009

To report changes in the budget resolution resulting from transactions processed during
October - December, 2008.
Fiscal Implications:
Adjust State Public School Fund+ $1,962,975
Adjust Local Current Expense Fund - $2,604,953
Adjust Federal Programs Fund - $ 76,537
Adjust Capital Outlay Fund -$ 143,091
Adjust Multiple Enterprise Fund+ $ 555,214
Adjust Direct Federal Grant Fund+$ 4,975,672
Net Changes+ $ 4,669,280
Recommendation for Action: No action. In accordance with the Budget Resolution,
administration is reporting changes in appropriations.

2. AUTHORIZATION FORMS

These authorization forms designate the persons authorized to sign vouchers for the
payment of money on behalf of Sanderson High School. Fiscal Implications: These
authorization forms are required for bank records. Recommendation for Action:
Approval of Authorization Forms.

3. GIFTS TO THE SYSTEM

Ninety-five gifts have been donated to the Wake County Public School System. The
approximate value of the gifts is $27,336.00. Fiscal Implications: Not applicable.
Recommendation: No action is required.

FACILITIES

1. BIDS: MASTER SERVICE AGREEMENT FOR POST-CONSTRUCTION

CLEANING

Bids for Master Service Agreement for Post-Construction Cleaning were received on January 21, 2009. These services will be utilized in preparing the schools for occupancy at the end of the construction process. Staff recommends award of Master Service Agreements to RTP Building Maintenance Co., Inc., and to Active Construction, LLC, with contract duration from February 3, 2009 through December 31, 2009. Fiscal implications: Cost for each project will be paid by each individual project budget. Recommendation for action: Board approval is requested.

2. CHANGE ORDER NO. CM-08: ALSTON RIDGE ELEMENTARY

Board approval is requested for Change Order No. CM-08 to Barnhill Contracting, Company, for their Construction Management at Risk (CMAR) contract for Alston Ridge Elementary School. As a critical part of the original offer to purchase the school property, and in anticipation of Town of Cary requirements, installation of a readily accessible gravity sanitary sewer line is required on the school site to serve the seller/developer's remaining property to the north and west of the school. In exchange for this concession, the seller/developer accepted the responsibility for the improvement of Kit Creek Road, and provided rights-of-way, sewer easements, utility easements, and construction easements at no additional cost to accommodate school site development, thus relieving the Board of significant expense and responsibility. This change order, in the amount of $198,764.25, will lower the depth of the sewer line to cross below the stream, per Town of Cary requirements, as opposed to the originally designed aerial crossing of the stream. The revised sewer design requires rock excavation and blasting which necessitates considerably more effort to install while continuing to meet safety standards. Fiscal implications: Funding is available from the total project budget of $23,267,900, of which $22,746,540 is from CIP 2006 and $521,360 from CIP 2006 Offsite Improvements. An additional $286,129 of offsite improvement charges are currently encumbered within the project due to CIP 2006 Offsite Improvements funding being exhausted. Recommendation for action: Board approval is requested.

3. CHANGE ORDER NO. CM-10: CARY HIGH

Board approval is requested for Change Order No. CM-10 to Balfour Beatty Construction, LLC, for their Construction Management at Risk (CMAR) contract for the new classroom building addition at Cary High School. This change order, a reduction in the amount of $1,199,170.26, provides final reconciliation of the remaining construction manager contingency, unused general conditions, and allowances. This change order will complete this contract. The final Guaranteed Maximum Price for this contract is $9,263,405.63. The CMAR contracts allow for unused construction manager contingency funds to be credited to the construction manager as follows: 40% for meeting substantial completion; 20% for meeting final completion; and 40% for meeting specific performance measures. This construction manager met substantial and final completion, and met 93.3% of the performance measures. The attachments show how the unused construction manager contingency was calculated, the process for evaluation of their performance, and other key criteria about this contract. Fiscal implications: Funding is available from the total project budget of $12,524,213, of which $500,039 is from PLAN 2004 Crowding Solutions, $175,000 from PLAN 2004 Start-Up, and $11,849,174 from CIP 2006. It is anticipated that savings from this project will be available for reallocation to CIP 2006 Program Contingency in the near future. Recommendation for action: Board approval is requested.

STUDENT ACHIEVEMENT

1. GRANT PROPOSALS

Competitive (#004909): North Carolina Arts Council / Individual Schools.
Competitive (#005009): North Carolina Biotechnology Center, Education Mini-Grants / Individual Schools.
Competitive (#005109): Support Our Students / Carnage, Daniels, Fuquay-Varina and Ligon Middle Schools.
Competitive (#005209): Allstate Foundation, Keep The Drive Grant / Individual Schools.
Competitive (#005309): National Endowment for the Humanities, Summer Programs in the Humanities / Individual Schools.
Competitive (#005409): The Woman's Club of Raleigh / Individual Schools.
Competitive (#005509): Target Local Store Grants / Individual Schools.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by
grant program. Recommendation for Action: Staff is requesting Board approval.

2. FOURTH MONTH K-3 INDIVIDUAL CLASS SIZE WAIVER REQUESTS

Chapter 4, section III B of The School Attendance & Student Accounting Manual states
in part:
Local boards of education are responsible for assuring the class size and teacher daily load requirements set forth in G.S. 115C-301 are met.
The superintendent shall immediately determine whether the requirements have in fact not been met. If the superintendent determines the requirements have not been met, he/she shall make a report to the next local board of education meeting.
The local board of education shall take action to meet the requirements of the statute (area superintendents have worked with individual schools to correct all overages to the extent possible). If the local board cannot organizationally correct the exception and if any of the conditions set out below are met; it shall immediately apply to the State Board of Education for additional personnel or waiver from the standards set above.
Within 45 days of receipt of the request, the State Board, within funds available, may
allot additional positions or grant waivers for the excess class size or daily load if the
exception resulted from exceptional circumstances, emergencies, or acts of God; large changes in student population; organizational problems caused by remote geographic location; or classes organized for a solitary curricular area and if the local board cannot organizationally correct the exception.
Fiscal Implications: None at this time. Recommendation for Action: Board approval is
requested to submit K-3 class size waivers to the State Board of Education.

HUMAN RESOURCES

1. RECOMMENDATIONS FOR EMPLOYMENT

a. Professional
b. Support

2. REQUEST FOR LEAVE(S)

BOARD ADVISORY COUNCIL NOMINATIONS

This represents new nominations to the Board Advisory Councils. The nomination forms are attached for the Board's review and consideration. Fiscal Implications: None. Recommendation for Action: Board approval is requested.

ACTION ITEMS

FINANCE

1. RECOMMENDATION FOR FOUR VOTING MEMBERS TO THE AUDIT

COMMITTEE AS DESCRIBED IN BOARD POLICY 8810. ONE VACANCY

WITH TERM ENDING DECEMBER 31, 2009 AND THREE VACANCIES

WITH TERM ENDING DECEMBER 31, 2010.

Board Policy 8810 establishes the membership requirements for the Audit Committee.
The Audit Committee allows for six voting members from the community not
employed by the school district or having any direct or indirect business dealings with
the school district. The Board will vote to select one member to fill the vacancy with
term ending on December 31, 2009 and three members to fill the vacancies with term
ending December 31, 2010. Board members are encouraged to select professionals
with a background in accounting, finance, business, management consulting or law.
Fiscal Implications: Real and perceived financial transparency is a critical component
of fiscal accountability. The professionals comprising the Audit Committee provide an
expert and independent group for the Board of Education to communicate with
regarding the external financial audit. Recommendation for Action: Board approval is
requested.

FACILITIES

1. GROWTH AND PLANNING STUDENT ASSIGNMENT MULTI-YEAR

REASSIGNMENT PLAN

On December 16, 2008, the staff of the Growth and Planning Department presented
recommendations for the Growth and Planning Multi-Year Reassignment Plan. The
Board of Education received input from parents during six public hearings and reviewed
input during the following Board of Education work sessions: January 22; January 23;
January 28; and January 29.
The multi-year reassignment plan addresses recommendations for ten schools to be
funded by CIP 2006 and opened in 2009, 2010, 2011, and changes that staff believes to be
consistent with Board Policy 6200. Fiscal Implications: The opening of new schools and
student movement will result in increased transportation costs. Other facility-related costs
will be avoided. Recommendation for Action: Staff is presenting for Board approval.

RECOGNITION - 6 P.M.

SPOTLIGHT ON STUDENTS

Twenty-two students will be recognized as Spotlight on Students award winners.

CLOSED SESSION

To consider confidential personnel information protected under G.S. 143-318.11(a)(6) and 115C-319.
To consider confidential student information protected under G.S. 115c-402 and the Family Educational and Privacy Rights Act, 20 U.S.C. 1232g.
ACTION ITEMS - Cont'd

HUMAN RESOURCES

1.RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)

2.RECOMMENDATION FOR ADMINISTRATIVE TRANSFER(S)

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.