OPEN SESSION
1. CALL TO ORDER
2. QUORUM DETERMINATION
3. PLEDGE OF ALLEGIANCE
4. INFORMATION
Chair's CommentsSuperintendent's Comments
5. APPROVAL OF MEETING AGENDA
RECOGNITION
6. RECOGNITION OF THE FALL SPORTS SEASON ATHLETIC STATE CHAMPIONS
The North Carolina High School Athletic Association (NCHSAA) recognizes athleticaccomplishments by providing state championships in 22 sports throughout the school year.
Several other areas of sport competition also award state championships. The fall sports season is
complete, and Wake County schools have won the following state championships. They are:
Green Hope High School Womens' Cross Country team won the NCHSAA 4A State Championship.
Sanderson High School Mens' Cross Country team won the NCHSAA 4A State Championship.
Athens Drive High School Womens' Golf team won the NCHSAA 4A State Championship.
Broughton High School Womens' Tennis team won the NCHSAA 4A State Championship.
Millbrook High Schools' Cheerleading team won the NCHSAA State Championship (Carolina Cup, Super Large Varsity Division).
Broughton High Schools' Cheerleading team won the NCHSAA State Championship (Super Varsity Division).
Leesville High Schools' Cheerleading team won the NCHSAA State Championship (Medium Varsity Division).
Resolutions for each school recognizing these accomplishments will be presented to the head
coaches for each of the respective teams. Fiscal Implications: None. Recommendation for
Action: None.
INFORMATION ITEMS
7. 2010-11 BUDGET DEVELOPMENT PROCESS AND REVENUE UPDATE
At its December 1, 2009 meeting, the Board requested that an update on thedevelopment of the 2010-11 Superintendent's Proposed Budget be provided by its first
meeting in February 2010. An update on the revenue picture for 2010-11 will also be
presented. Fiscal Implications: The 2010-11 Superintendent's Proposed Budget will
include Central Services reductions of $20 Million. The budget cuts are required to
address additional funding reductions and cost increases for the 2010-11 year.
Recommendation for Action: Presentation is for information only.
8. POTENTIAL CHANGES IN LOCAL EXPENDITURES FOR 2009-2010
To report potential changes in local expenditures for 2009-2010 as of December 31,2009.Fiscal Implications: Potential adjustments within the local budget.
Transactions transferring budget between accounts will be reported to the Board of
Education with all Budget Amendments and Transfers quarterly. Recommendation
for Action: No action. Administration is reporting potential changes in local
expenditures.
9. PUBLIC COMMENT - 4 P.M.
Citizens who signed up to address the board during public comment will be called on in priority order firstfor items on the agenda and then for items not on the agenda. Each individual speaker will be allowed
three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this
public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized
at the end of the agenda for their comments.
CONSENT ITEMS
10. APPROVAL OF MEETING MINUTES
January 19, 2010-Committee of the Whole Meeting MinutesFINANCE
11. BUDGET AMENDMENTS AND TRANSFERS, 2009-2010
To report changes in the budget resolution resulting from transactions processed duringOctober - December, 2009. Fiscal Implications:
Adjust State Public School Fund+ $9,329,103
Adjust Local Current Expense Fund- $4,353,527
Adjust Federal Grants Fund - State+ $409,989
Adjust Capital Outlay Fund+$256,620
Adjust Multiple Enterprise Fund- $465,810
Adjust Direct Grants Fund+$6,726,261
Net Changes+ $ 11,902,636
Recommendation for Action: No action. In accordance with the Budget Resolution, administration is reporting changes in appropriations.
12. GIFTS TO THE SYSTEM
Ninety-three gifts have been donated to the Wake County Public School System. Theapproximate value of the gifts is $24,917.00. Fiscal Implications: Not applicable.
Recommendation for Action: No action is required.
13.TIME WARNER CABLE DEDICATED INTERNET ACCESS AGREEMENT
tw telecom currently provides 200 megabit (Mbps) ethernet Internet service to 3600 Wake ForestRoad at a monthly rate of $10,368. The contract term is set to expire this fiscal year. Due to
federal requirements for application of E-rate discounts against these services, and in order to
meet current application deadlines, a bid request was posted. After clarifying all requirements of
the service request, three legitimate vendor proposals were received. Upon consideration of all
aspects of each bid, Time Warner Cable was chosen to provide the service moving forward. Time
Warner Cable was the low price bidder. A three-year contract beginning March 2010 will be
executed at a monthly recurring fee of $5,655. Contract terms will include the non-appropriation
of funds clause. Fiscal Implications: Total amount for three years of service is $203,580. Amount
required this fiscal year is $22,620 which is less than amount previously encumbered to cover
current monthly rate through June. Amount required in 2010-11 and 2011-12 is $67,860.
Remaining $45,240 would be encumbered in 2012-13. Funding for contracted services will be
identified and planned for in the Technology Services 2010-11 operating budget request.
Recommendation for Action: Staff is requesting Board approval of contract.
14.TIME WARNER CABLE SERVICE AGREEMENT
Time Warner Cable (TWC) currently provides WAN connections to all school system sites. Thisincludes 25 megabit service to secondary sites and 10 megabit service to elementary sites. Due to
federal requirements for application of E-rate discounts against these services, and in order to
meet application deadlines, a bid request was posted and two legitimate vendor proposals were
received. After considering all aspects of each bid, TWC was chosen to continue to provide these
services. TWC was the low price bidder. The new rate structure represents a rate reduction over
the currently contracted services. A five year agreement will be executed to begin July 1, 2010.
Monthly cost of services will be $95,806.66. Fiscal Implications: Total amount for five years of
service is $5,748,399.60. Amount required in each of the next five fiscal years starting with 2010
11 is $1,149,679.92. Funding for contracted services will be identified and planned for in the
Technology Services 2010-11 operating budget request. Recommendation for Action: Staff is
requesting Board approval of agreement.
15. CENTURYLINK CENTREX SERVICE AGREEMENT
WCPSS utilizes Centrex voice service for all district sites. Centrex is the approved service offeredto all agencies under a State Contract. Currently CenturyLink (formerly Embarq) is the only
provider of Centrex service in the Wake Forest and Fuquay-Varina areas of Wake County.
CenturyLink currently provides Centrex voice service to all school sites in the Fuquay-Varina and
Wake Forest areas. Due to federal requirements for application of E-rate discounts against these
services, and in order to meet application deadlines, a bid request was posted. CenturyLink was
the only respondent as there are no competitive or proven alternatives in this territory at this
time. A three-year agreement will be executed to begin July 1, 2010. Based on calculations of the
2010-11 line count at the quoted rates, the monthly cost is estimated to be $33,566.70. Fiscal
Implications: Estimated total for three years of service is $1,208,401.20. Amount required in each
of the next three fiscal years starting with 2010-11 is $402,800.40. Funding for contracted
services will be identified and planned for in the Technology Services 2010-11 operating budget
request. Recommendation for Action: Staff is requesting Board approval of agreement.
FACILITIES
16.TERMINATION OF DESIGN AND CONSTRUCTION AGREEMENTS
In response to reduced allocation of funds for future projects, change orders have been prepared to cancel those contracts that would have otherwise been suspended for more than two years. Cancellation of nine contracts for design and construction management for E-20, Scotts Ridge Elementary, H-8, Bryan Road Elementary, Bryan Road Middle, and Apex High will make $3,252,697.85 available for reallocation in the future. When the affected projects are reinstated, new design and construction management agreements will be negotiated. All of the contracts are for start-up design of projects that will be funded in the next Capital Improvement Program. Fiscal implications: The total of $3,252,697.85 from the above six projects will be available for reallocation. Recommendation for action: Board approval is requested.STUDENT ACHIEVEMENT
17. ENLOE HIGH SCHOOL TRIP TO OYONNAX, LYON BRESSE AND ANNECY
FRANCE
Students participating will be representative of French Exchange Program, grades 9-12.Approximately 18 students will participate and 4 chaperones.
Students will depart RDU Monday, June 14, 2010 and return Monday, June 28, 2010. No school will be missed as the trip is during Summer Break.
Students will have the opportunity to learn France's history and culture by staying with host families, visiting culturally significant places and using French in natural language situations.
Fiscal Implications: The cost per student is $1300.00. This trip is enrichment only and not a
required trip. Families, private donations, and fundraising will enable students the opportunity to
participate in this activity. Recommendation for Action: Board of Education approval is
requested for this item.
18. GRANT PROPOSALS
Competitive (#007610): Burroughs Wellcome Fund, Student Science Enrichment Program / Individual Schools.Competitive (#007710): Kroger Foundation, Kroger Foundation Grant / Individual Schools.
Competitive (#007810): Sprint Foundation, Character Education Grant Program / Individual Schools.
Competitive (#007910): Verizon Foundation, Verizon Foundation Grant / Individual Schools.
Competitive (#008010): North Carolina Arts Council, Arts in Education / Individual Schools.
Competitive (#008110): United Arts Council, Arts in Education Invitational Grant / Individual Schools.
Competitive (#008210): Motorola, Innovation Generation Grant / Individual Schools.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by grant
program. Recommendation for action: Staff is requesting Board approval.
POLICY
19. POLICY 7000: CHILD NUTRITION SERVICES
Policy Revision: Second ReadingThis policy has been reviewed by the Policy Committee and the Committee of the Whole as a
part of the 7000 series review cycle. Recommendation for Action: Staff is requesting Board
approval.
20. POLICY 7010: CHILD NUTRITION SERVICES RESPONSIBILITIES
Policy Revision: Second ReadingThis policy has been reviewed by the Policy Committee and the Committee of the Whole as a
part of the 7000 series review cycle. Recommendation for Action: Staff is requesting Board
approval.
21. POLICY 7011: DUTIES OF CHILD NUTRITION SERVICES DIRECTOR
Policy Deletion: Second ReadingThe content of this policy has been placed in Policy 7010 - Child Nutrition Services
Responsibilities. This policy has been reviewed by the Policy Committee and the Committee of
the Whole as a part of the 7000 series review cycle. Recommendation for Action: Staff is
requesting Board approval to delete this policy.
22. POLICY 7020: CHILD NUTRITION SERVICES DEPARTMENT STAFF
Policy Deletion: Second ReadingThe content of this policy has been placed in Policy 7010 - Child Nutrition Services
Responsibilities. This policy has been reviewed by the Policy Committee and the Committee of
the Whole as a part of the 7000 series review cycle. Recommendation for Action: Staff is
requesting Board approval to delete this policy.
23. POLICY 7040: CHILD NUTRITION PROGRAMS
Policy Revision: Second ReadingThis policy has been reviewed by the Policy Committee and the Committee of the Whole as a
part of the 7000 series review cycle. Recommendation for Action: Staff is requesting Board
approval.
24. POLICY 7041: FREE AND REDUCED PRICE MEAL BENEFITS
Policy Revision: Second ReadingThis policy has been reviewed by the Policy Committee and the Committee of the Whole as a
part of the 7000 series review cycle. Recommendation for Action: Staff is requesting Board
approval.
25. POLICY 5030: ESTABLISHMENT OF SCHOOL CALENDAR
Policy Revision: Second ReadingThis policy has been reviewed by the Policy Committee and the Committee of the Whole as a
part of the 5000 series review cycle. Recommendation for Action: Staff is requesting Board
approval.
26. POLICY 5032: SCHOOL DAY
Policy Revision: Second ReadingThis policy has been reviewed by the Policy Committee and the Committee of the Whole as a
part of the 5000 series review cycle. Recommendation for Action: Staff is requesting Board
approval.
27. POLICY 2911: MOMENT OF SILENCE
Policy Revision: Second ReadingThis policy has been reviewed by the Policy Committee and the Committee of the Whole as a
part of the 2000 series review cycle. Recommendation for Action: Staff is requesting Board
approval.
28. POLICY 2000: EMPLOYMENT OF ADMINISTRATORS
Policy Revision: Second ReadingThis policy has been reviewed by the Policy Committee and the Committee of the Whole as a
part of the 2000 series review cycle. Recommendation for Action: Staff is requesting Board
approval.
29. POLICY 2010: FILING ADMINSTRATIVE POSITIONS
Policy Deletion: Second ReadingThe content of this policy has been placed in Policy 2000 Employment of Administration. This
policy has been reviewed by the Policy Committee and the Committee of the Whole as a part of
the 2000 series review cycle. Recommendation for Action: Staff is requesting Board approval to
delete this policy.
30. POLICY 2020: PROTECTION OF ADMINISTRATORS
Policy Deletion: Second ReadingThe content of this policy has been placed in Policy 2000 Employment of Administration. This
policy has been reviewed by the Policy Committee and the Committee of the Whole as a part of
the 2000 series review cycle. Recommendation for Action: Staff is requesting Board approval
to delete this policy.
31. POLICY 2030: CONTRACTS
Policy Deletion: Second ReadingThe content of this policy has been placed in Policy 2000 Employment of Administration. This
policy has been reviewed by the Policy Committee and the Committee of the Whole as a part of
the 2000 series review cycle. Recommendation for Action: Staff is requesting Board approval to
delete this policy.
32. POLICY 2040: PROFESSIONAL GROWTH
Policy Deletion: Second ReadingThe content of this policy has been placed in Policy 2000 Employment of Administration. This
policy has been reviewed by the Policy Committee and the Committee of the Whole as a part of
the 2000 series review cycle. Recommendation for Action: Staff is requesting Board approval
to delete this policy.
33. POLICY 2200: ADMINISTRATIVE PERSONNEL
Policy Deletion: Second ReadingThe content of this policy has been placed in Policy 2000 Employment of Administration. This
policy has been reviewed by the Policy Committee and the Committee of the Whole as a part of
the 2000 series review cycle. Recommendation for Action: Staff is requesting Board approval
to delete this policy.
34. POLICY 2201: QUALIFICATIONS AND PERFORMANCE RESPONSIBILITIES
Policy Deletion: Second ReadingThe content of this policy has been placed in Policy 2000 Employment of Administration. This
policy has been reviewed by the Policy Committee and the Committee of the Whole as a part of
the 2000 series review cycle. Recommendation for Action: Staff is requesting Board approval
to delete this policy.
35. POLICY 2240: RECRUITMENT
Policy Deletion: Second ReadingThe content of this policy has been placed in Policy 2000 Employment of Administration. This
policy has been reviewed by the Policy Committee and the Committee of the Whole as a part of
the 2000 series review cycle. Recommendation for Action: Staff is requesting Board approval
to delete this policy.
36. POLICY 2250: SELECTION
Policy Deletion: Second ReadingThe content of this policy has been placed in Policy 2000 Employment of Administration. This
policy has been reviewed by the Policy Committee and the Committee of the Whole as a part of
the 2000 series review cycle. Recommendation for Action: Staff is requesting Board approval to
delete this policy.
37. POLICY 2251: ASSIGNMENT
Policy Deletion: Second ReadingThe content of this policy has been placed in Policy 2000 Employment of Administration. This
policy has been reviewed by the Policy Committee and the Committee of the Whole as a part of
the 2000 series review cycle. Recommendation for Action: Staff is requesting Board approval to
delete this policy.
38. POLICY 2252: ORIENTATION
Policy Deletion: Second ReadingThe content of this policy has been placed in Policy 2000 Employment of Administration. This
policy has been reviewed by the Policy Committee and the Committee of the Whole as a part of
the 2000 series review cycle. Recommendation for Action: Staff is requesting Board approval to
delete this policy.
39. POLICY 2253: SUPERVISION
Policy Deletion: Second ReadingThe content of this policy has been placed in Policy 2000 Employment of Administration. This
policy has been reviewed by the Policy Committee and the Committee of the Whole as a part of
the 2000 series review cycle. Recommendation for Action: Staff is requesting Board approval
to delete this policy.
40. POLICY 2254: EVALUATION
Policy Deletion: Second ReadingThe content of this policy has been placed in Policy 2000 Employment of Administration. This
policy has been reviewed by the Policy Committee and the Committee of the Whole as a part of
the 2000 series review cycle. Recommendation for Action: Staff is requesting Board approval to
delete this policy.
41. POLICY 2255: PROMOTION
Policy Deletion: Second ReadingThe content of this policy has been placed in Policy 2000 Employment of Administration. This
policy has been reviewed by the Policy Committee and the Committee of the Whole as a part of
the 2000 series review cycle. Recommendation for Action: Staff is requesting Board approval to
delete this policy.
42. POLICY 2256: TENURE
Policy Deletion: Second ReadingThis policy has been reviewed by the Policy Committee and the Committee of the Whole as a
part of the 2000 series review cycle. Recommendation for Action: Staff is requesting Board
approval to delete this policy.
43. POLICY 2257: TRANSFER
Policy Deletion: Second ReadingThe content of this policy has been placed in Policy 2000 Employment of Administration. This
policy has been reviewed by the Policy Committee and the Committee of the Whole as a part of
the 2000 series review cycle. Recommendation for Action: Staff is requesting Board approval
to delete this policy.
44. POLICY 2258: SEPARATION
Policy Deletion: Second ReadingThe content of this policy has been placed in Policy 2000 Employment of Administration. This
policy has been reviewed by the Policy Committee and the Committee of the Whole as a part of
the 2000 series review cycle. Recommendation for Action: Staff is requesting Board approval
to delete this policy.
45. POLICY 2260: HEALTH EXAMINATION
Policy Deletion: Second ReadingThe content of this policy has been placed in Policy 2000 Employment of Administration. This
policy has been reviewed by the Policy Committee and the Committee of the Whole as a part of
the 2000 series review cycle. Recommendation for Action: Staff is requesting Board approval
to delete this policy.
46. POLICY 2261: TIME SCHEDULES
Policy Deletion: Second ReadingThe content of this policy has been placed in Policy 2000 Employment of Administration. This
policy has been reviewed by the Policy Committee and the Committee of the Whole as a part of
the 2000 series review cycle. Recommendation for Action: Staff is requesting Board approval
to delete this policy.
47. POLICY 2262: EXPENSES FOR SYSTEM EMPLOYEES
Policy Deletion: Second ReadingThe content of this policy has been placed in Policy 2000 Employment of Administration. This
policy has been reviewed by the Policy Committee and the Committee of the Whole as a part of
the 2000 series review cycle. Recommendation for Action: Staff is requesting Board approval
to delete this policy.
48. POLICY 2263: NON-SCHOOL EMPLOYMENT
Policy Deletion: Second ReadingThe content of this policy has been placed in Policy 2000 Employment of Administration. This
policy has been reviewed by the Policy Committee and the Committee of the Whole as a part of
the 2000 series review cycle. Recommendation for Action: Staff is requesting Board approval
to delete this policy.
49. POLICY 2264: PROFESSIONAL LEAVE OF ABSENCE
Policy Deletion: Second ReadingThis policy has been reviewed by the Policy Committee and the Committee of the Whole as a
part of the 2000 series review cycle. Recommendation for Action: Staff is requesting Board
approval to delete this policy.
50. POLICY 2265: CONFERENCES AND VISITATIONS
Policy Deletion: Second ReadingThe content of this policy has been placed in Policy 2000 Employment of Administration.
This policy has been reviewed by the Policy Committee and the Committee of the Whole as a
part of the 2000 series review cycle. Recommendation for Action: Staff is requesting Board
approval to delete this policy.
51. POLICY 2270: SALARY
Policy Deletion: Second ReadingThe content of this policy has been placed in Policy 2000 Employment of Administration. This
policy has been reviewed by the Policy Committee and the Committee of the Whole as a part of
the 2000 series review cycle. Recommendation for Action: Staff is requesting Board approval to
delete this policy.
HUMAN RESOURCES
52. RECOMMENDATION FOR EMPLOYEMENT
a. Professionalb. Support
ACTION ITEMS
FACILITIES
53. RENAMING OF THE CARY HIGH SCHOOL GYM IN HONOR OF CHARLES H.
ADAMS
The Cary High School Community, "Adams Hoopsters", and the IMP Club have recommended that the Main Gym be renamed in honor of Charles H. (Charlie) Adams. Mr. Adams was a star athlete at Cary High during the 1950s, and taught and coached the basketball team there during the 1960s. He moved to the North Carolina High School Athletic Association in 1967 and served there for forty-three years--most notably as its Executive Director from 1984 until his planned retirement this month. More detailed background information is provided in the attached memorandum. In accordance with Board of Education policy 2571, it is appropriate to rename the gym in honor of Charles H. Adams, in recognition of his extraordinary service to the community and to the State of North Carolina. Fiscal implications: The cost of any plaque or sign will be funded from private sources. Recommendation for action: Board approval is requested.54. CHANGES TO CALENDAR APPLICATION AREAS
A resolution on School Calendar Choice was approved by the Board of Education on January 5,2010, and revised at a second reading on January 19, 2010. Staff presented a plan for
implementation of the resolution on January 19, 2010. The plan recommends changes in
calendar choice application areas in order to balance anticipated requests with available space
and avoid overcrowding. The changes impact families residing in the base areas of twelve (12)
schools. Fiscal implications: Additional costs for bus transportation will be reduced if
recommendations are approved. Recommendation for action: Board approval is requested.
55. AMENDMENT TO CONTRACT FOR LEGAL SUPPORT SERVICES
A contract for Legal Support Services was awarded to Boxley, Bolton, Garber & Haywood,L.L.P., on July 1, 2009 in the amount of $24,000, for the provision of legal services related to
real estate matters. The contract allows the amount for attorney compensation to be reviewed
periodically and to be amended as necessary. It is necessary to increase the total amount of fiscal
year compensation to $44,000 to reflect the anticipated expenses for the 2009-2010 fiscal year.
All other terms of the original contract remain. This amendment is brought for Board approval
in compliance with Board Policy 1214. Fiscal implications: The amount of total compensation
proposed in the agreement is a mix of fees for services based upon an hourly rate schedule and
reimbursement of out of pocket expenses advanced by the firm. Funding is available from the
CIP 2006 Land Purchase budget. Recommendation for action: Board approval is requested.
STUDENT ACHIEVEMENT
56. CORRECTION TO THE YEAR-ROUND 2010-2011 INSTRUCTIONAL CALENDAR
State calendar law requires that instructional calendars contain 180 student days. A correction isneeded on the 2010-2011 year-round calendar, approved by the Board of Education on
03/17/09. Track 1 needs one additional day and Track 4 needs one less day to have a total of
180 student days. If Track 1 tracks in on Monday, April 4, 2011 and Track 4 tracks out that same
day, both tracks will have the required 180 student days. Fiscal Implications: There are no fiscal
implications. Recommendation for action: This item is presented for action.
POLICY
57. POLICY 2010: SCHOOL ADMINISTRATOR CONTRACTS
Policy Revision: First ReadingThis policy has been reviewed by the Policy Committee and the Committee of the Whole as a
part of the 2000 series review cycle. Recommendation for Action: Staff is requesting Board
approval. Fiscal Implications: None. Recommendation for Action: Staff is requesting Board
approval.
RECOGNITION
58. SPOTLIGHT ON STUDENTS - 6 P.M.
Twenty-two students will be recognized as Spotlight on Students award winners. FiscalImplications: None. Recommendation for Action: None.
CLOSED SESSION
To consider confidential personnel information protected under G.S. 143-318.11 (a)(6) and 115C-319.To consider confidential student information protected under G.S. 115C-402 and the Family Educational and Privacy Rights Act, 20 U.S.C. 1232g.
ACTION ITEMS CONT'D
HUMAN RESOURCES
59. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)
60. ADJOURNMENT
Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.