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WCPSS--Board of Education

OPEN SESSION


1. CALL TO ORDER


2. QUORUM DETERMINATION (already established)

3. PLEDGE OF ALLEGIANCE (already established)

4. INFORMATION

Chair's Comments
Superintendent's Comments

5. APPROVAL OF MEETING AGENDA


6. STATE OF THE SYSTEM ADDRESS


PUBLIC COMMENT - 6 P.M.

Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed two minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

CONSENT ITEMS


7. APPROVAL OF MEETING MINUTES

December 8, 2010-Finance Committee Meeting Minutes
January 4, 2011-Committee of the Whole/ Work Session Minutes

FINANCE


8. AUTHORIZATION FORMS

These authorization forms designate the persons authorized to sign vouchers for the payment of
money on behalf of North Ridge Elementary. Fiscal Implications: These authorization forms are
required for bank records. Recommendation for Action: Approval of Authorization Forms.

9. AUTHORIZATION FORMS

These authorization forms designate the persons authorized to sign vouchers for the payment of
money on behalf of Wake County School's General Fund, Federal/FICA Tax, Capital Outlay, Capital
Improvements, Child Nutrition, Individual Schools, Federal Programs, Flexible Benefits, Transfer
Account, Individual Schools Child Nutrition, ACH Payroll Settlement, Individual Schools, Worker's
Comp/Payroll Deduction, Community Schools, NC401k, Wachovia Investment Account. Fiscal
Implications: These authorization forms are required for bank records. Recommendation for Action:
Approval of Authorization Forms.

10. REPORT OF ADMINISTRATION APPROVED CONTRACTS

The attached summaries are provided as information in accordance with Board Policy 8361. The
summaries list all change orders, and contracts having a value greater than $50,000 and not over
$100,000, and purchase orders in excess of $250,000 for December 2010. Fiscal Implications: Not
applicable. Recommendation for Action: Not applicable.

11. GIFTS TO THE SYSTEM

Two hundred and sixty gifts have been donated to the Wake County Public School System. The
approximate value of the gifts is $106,673. Fiscal Implications: Not Applicable. Recommendation
for Action: No Action is Required.

12. BUDGET AMENDMENTS AND TRANSFERS, 2010-2011

To report changes in the budget resolutions resulting from transactions processed during December,
2010. Fiscal Implications:
Adjust State Public School Fund+ $3,563,666
Adjust Local Current Expense Fund+ $268,470
Adjust Federal Grants Fund - State+ $160,286
Adjust Capital Outlay Fund+$3,865,249
Adjust Multiple Enterprise Fund+$0
Adjust Direct Grants Fund+$693,420
Adjust Other Restricted Fund+$0

Net Changes+$8,551,091
Recommendation for Action: No action. In accordance with the Budget Resolution, administration
is reporting changes in appropriations.

13. POTENTIAL CHANGES IN LOCAL EXPENDITURES 2010-2011

To report potential changes in local expenditures for 2010-2011 as of December 31, 2010 Fiscal
Implications: Potential adjustments within the local budget. Transactions transferring budget
between accounts will be reported to the Board of Education with all Budget Amendments and
Transfers quarterly. Recommendation for Action: No action. Administration is reporting potential
changes in local expenditures.

FACILITIES


14. THIRD AMENDMENT TO COMMUNICATIONS TOWER LEASE AGREEMENT


(DANIELS MIDDLE)

Alltel Communications, LLC, d/b/a Verizon Wireless has leased space from Board at Daniels
Middle School for a cellular communications tower and related operating equipment since June 15,
1998, and has requested approval of a Third Amendment to extend the term of the Lease. Terms
and conditions have been reached for a five (5) year term to extend the lease, and an automatic
extension for an additional five (5) year term thereafter, provided Verizon is not in default under the
Lease. The annual rate for the first five years is 15% over the current rate, and if the term is
extended, the rate for the second 5 year term will increase by another 15%. A copy of the proposed
Third Amendment to Communications Tower Lease Agreement is attached. Fiscal Implications:
Current rate is $37,500; rate for first five (5) year extension term is $43,125 and for second five (5)
year extension term is $49,593.75. Recommendation for Action: Board approval is requested.

15. CHANGE ORDER NO. CM-14: BUGG ELEMENTARY

Board approval is requested for Change Order No. CM-14 to Clancy & Theys Construction
Company, Inc., for their Construction Management at Risk (CMAR) contract for Bugg Elementary.
This change order, a reduction in the amount of $338,412.30, provides final reconciliation of the
architectural and owner's contingencies; unused general conditions and allowances; and the CM
contingency. This change order will complete this contract. The final price for this contract is

$13,067,777.

The CMAR contract allows for unused construction manager contingency funds to be credited to
the construction manager as follows: 40% for meeting substantial completion; 20% for meeting
final completion; and 40% for meeting specific performance measures. This construction manager
met substantial completion, final completion, and met 91% of the performance measures. The
attachments show how the unused construction manager contingency was calculated, the process
for evaluation of their performance, and other key criteria about this contract. Fiscal Implications:
The total project budget is $16,789,120, of which $16,679,460 is from CIP 2006, $75,000 from Plan
2004, and $34,660 from Plan 2000. Recommendation for Action: Board approval is requested.

16. CHANGE ORDER NO. GC-09: ROLESVILLE HIGH WATERLINE EXTENSION


PACKAGE

Board approval is requested for Change Order No. GC-09 to Barnhill Contracting Company for
their Construction Management at Risk contract for the construction of the new Rolesville High
School. This change order, in the amount of $131,451, is to establish a guaranteed maximum price
(GMP) for the installation of the waterline. This waterline will be an extension of the existing city
water line, which must be routed under the Rolesville Bypass, which is scheduled to begin
construction by the NCDOT in April 2011. The waterline installation package is one of the 54
construction packages for this project. A list of the proposed bid packages is attached. The Board
approved the advertisement of this portion of the project at their January 4, 2011 meeting. Future
change orders will be brought to the Board to establish the GMP for the total project. Fiscal
Implication: The current project budget is $72,225,023, of which $1,000,000 is from PLAN 2004
Start-Up, $71,007,898 from CIP 2006, and $217,125 from Offsite (Public) Improvements.
Approximately $3,500,000 of additional funding will be needed to pay for offsite improvements and
site adaption to the new site. The additional funds will be requested in the spring of 2011 after the
design of the site adaption is completed. Recommendation for Action: Board approval is
requested.


17. RESOLUTION: CIP 2006 APPROPRIATIONS AND REALLOCATIONS

This resolution requests two actions: appropriations and reallocations. Funds must be appropriated
to projects that require funding between March 2011 and February 2012, in accordance with the
spending plan approved by the Board at the January 4, 2011 meeting. This resolution requests that
$92,077,729 of CIP 2006 funds be appropriated to fund Rolesville High, Life-Cycle Replacements,
Property Acquisition, Educational Equipment Replacement, Life-Cycle Furniture Replacement,
Environmental & ADA Compliance, Program Management, Mobile Classroom Relocations, and
9th Grade Centers. The funds for the 2012 Crowding Solution and Start-Up Designs for the next
building program will be requested at a future Board meeting. The remaining funds in CIP 2006
will be requested in the spring of 2012.
This resolution also requests a reallocation of $7,000,000 of savings from Wilburn Elementary and
Walnut Creek Elementary to provide additional funding for Life-Cycle Replacements. In addition,
this resolution requests that $244,161 be reallocated from Rolesville High to CIP 2006 Building
Permits to fund the permitting for this school. Staff recommends approval of this appropriation
and reallocation resolution. Fiscal Implications: This appropriation will fund the listed projects
planned between March 2011 and February 2012. Recommendation for Action: Board approval is
requested.

18. LEASE RENEWAL AGREEMENT: LEASE FOR ADMINISTRATIVE AND SUPPORT


SPACE WITH J.T. HOBBY & SON, INC. (ROCK QUARRY ROAD)

Terms and conditions of a Lease Renewal Agreement have been reached with J.T. Hobby & Son,
Inc., to renew the lease of approximately 17,670 square feet of office/flex space at 1429 Rock
Quarry Road, Suite 116, Raleigh, NC. The initial lease term began May 1, 2007 and expired April 30,
2009. The lease was renewed for a two year term which began May 1, 2009 and expires April 30,
2011. Terms have been reached to again lease the premises for a two year term. The renewal lease
duration is from May 1, 2011 until April 30, 2013. The current use is as administrative office space
for Facilities Design and Construction Department. Appropriate parking areas are also included. A
copy of the renewal Lease is attached. Fiscal Implications: The lease renewal rate is $9.50 per
square foot of space, which equates to $167,865 per year, and is payable in an annual single sum
payment due on May 1st of each year during the term. The lease terms are the same as the terms of
the original lease with no increase or decrease in the amount of $167,865 due each year. Utilities
costs and taxes are not included therewith. Funding is available from the Program Management
budget in CIP 2006. Recommendation for Action: Board approval is requested.

STUDENT ACHIEVEMENT


19. BROUGHTON HIGH SCHOOL TRIP TO ROSTOCK AND BERLIN GERMANY

Students participating will be representative of grades 10-12.
Approximately 50 students will participate with 3 staff chaperones and 7 parent volunteers.
Students will depart from RDU on Sunday, November 17, 2011 and return on Saturday,
November 24, 2011.
During this trip students will represent Broughton High School, the Sister Cities Association of
Raleigh, and the City of Raleigh in the celebration of the 10-year anniversary of Raleigh's sister city
relationship with Rostock, Germany. Students will participate in service oriented activities.
Broughton is an International Baccalaureate World School, this is a vital part of the program.
Fiscal Implications: The cost per student will be approximately $2200.00. Families, private
donations, and fundraising will enable students the opportunity to participate in this activity.
Recommendation for Action: This item is recommended for consent.

20. GRANT PROPOSALS

Competitive (#009711): North Carolina Arts Council, Arts in Education / Individual Schools.
Competitive (#009811): American Academy of Dermatology, Shade Structure Grant Program / Individual Schools.
Competitive (#009911): United Arts Council, Arts in Education Grant / Individual Schools.
Competitive (#0010011): Target Stores, Early Childhood Reading Grants Program / Individual Schools.
Competitive (#0010111): Target Stores, Arts & Culture in School Grants Program / Individual Schools.
Competitive (#0010211): The Woman's Club of Raleigh, Community Grants / Individual Schools.
Collaborative (#0010311): Town of Cary, Town of Cary Grant / Individual Schools.
Competitive (#0010411): North Carolina Association of Educators (NCAE), IPD Instructional Advocacy At-risk Mini Grant / Individual Schools.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by grant
program. Recommendation for Action: Staff is requesting Board approval.

HUAMN RESOURCES


21. RECOMMENDATION FOR EMPLOYMENT

1. Professional
2. Support

22. CHANGE ORDER #2: CRIMINAL RECORDS CHECKS

In May 2010, the Human Resources Department's contract with US Info Group was brought to the
Board of Education for approval for the 7/1/10-6/30/11 time period. With the aid of this contract,
the Human Resources Department runs criminal record checks on employment applicants and
volunteer applicants in an effort to facilitate a safe learning and working environment for students
and employees. This amendment is being made to accommodate the cost of criminal record checks
for employment applicants and volunteer applicants for the Wake County Public School System
during the 2010-2011 school year. The large number of volunteer applicants during the 2010-2011
school year has been the primary factor regarding the need for this amendment. Per board policy
8361, this contract change requires prior board approval due to exceeding the $100,000 limit.
Change order #1 was implemented on 11/12/10 and appeared in the Board of Education report at
the 1/4/11 meeting. Fiscal Implications: $60,000 from contract services budget. Budget is
available. Recommendation for Action: Board approval is requested.

ACTION ITEMS


FACILITIES


23. APPROVAL OF SCHOOL ASSIGNMENT CHANGES FOR THE 2011-2012 SCHOOL


YEAR

The staff of the Growth and Planning Department will present the 2011-12 Growth and Planning
Student Assignment Plan for approval. A multi-year student assignment plan was approved by the
Board of Education in February 2009. Staff held four assignment work sessions around the county
for community input during the fall of 2010. The Board of Education held five public hearings in
January 2011, and there were two Board of Education work sessions following the public hearings.
The final plan includes changes agreed during the Board work sessions.
The 2011-12 Student Assignment Plan provides for the opening of Walnut Creek Elementary and
Wake NCSU STEM Early College, changes in the traditional calendar application schools, and
crowding issues. Fiscal Implications: Changes in bus routes may affect funding. Recommendation
for Action: Board approval is requested.

STUDENT ACHIEVEMENT


24. AMIKIDS, INC.

We are proposing to contract with AMIkids, Inc. to provide on-site alternative instructional services
for students with disabilities that have been long term suspended. The services provided through AMIkids Inc. will meet the instructional needs of students that require more intensive special education services. These services will be provided in accordance with North Carolina Department of Public Instruction and Wake County Public School System policies and procedures pertaining to students with disabilities. This will assist us in meeting our obligation to continue general and special education services for students with disabilities removed from school for disciplinary reasons. Fiscal Implications: Funding in the Special Education Services' budget in the amount of $213,930 will be used to pay for the cost of these services. Recommendation for Action: Board a approval is requested.

BOARD


25. SHANAHAN LAW GROUP CONTRACT AMENDMENT

Per Board Policy 1214, Shanahan Law Group, PLLC, serves as legal counsel to the Wake County
Board of Education as circumstances and the Board's need require. On August 16,2010, a contract
for attorney services was signed. We are proposing to increase the contract by $25,000, based on
the possibility of future consultation and potential pending litigation. Any unused funds will be
returned to the legal/contract services budget. Fiscal Implications: Funding is available from
legal/contract services budget. Recommendation for Action: Board approval is requested.

26. NATIONAL TEEN DATING VIOLENCE AWARENESS AND PREVENTION


MONTH RESOLUTION

In partnership with the North Carolina Governor's Crime Commission, February 2011 has been
designated as National Teen Dating Violence Awareness and Prevention Month. We urge all Wake
County citizens to respond to and work toward ending teen dating violence by supporting out
communities' efforts to empower teens to develop healthier relationships. We encourage
community leaders to assist victims in finding and accessing the resources they need, to develop a
comprehensive response to dating violence and to engage in discussions with adult and youth
community members to promote awareness and prevention of the quiet by heinous crime of teen
dating violence in our communities. Fiscal Implications: None. Recommendation for Action:
Board approval is requested.


CLOSED SESSION

To consider confidential personnel information protected under G.S. 143-318.11 (a)(6) and 115C-319.
To consider confidential student information protected under G.S. 115C-402 and the Family Educational and Privacy Rights Act, 20 U.S.C. 1232g.
To establish or give instructions concerning the Board's negotiating position related to a potential acquisition of real property, as provided in G.S. 143-318.11(a)(5).

ACTION ITEMS CONT'D


HUMAN RESOURCES


27. RECOMMENDATION FOR ADMINSTRATIVE APPOINTMENT(S)


28. RECOMMENDTAION FOR CAREER STATUS


ADJOURNMENT


Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.