WCPSS--Board of Education

OPEN SESSION

CALL TO ORDER - 2 p.m.

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chair's Comments
Superintendent's Report

APPROVAL OF MEETING AGENDA

INFORMATION ITEMS

INSTRUCTIONAL PROGRAM

1. SUPERINTENDENT'S MID-YEAR REPORT

Since July 1, 2007 steps have been taken to focus the Wake County Public School System on the Superintendent's vision. The efforts to align and initiate effort in support of the strategic directives will be presented to the Board of Education as well as future direction. Fiscal Implications: To be determined. Recommendation for Action: This item is presented for information.

2. (AVID) ACHIEVEMENT VIA INDIVIDUAL DETERMINATION

Advancement via Individual Determination (AVID) is an academic preparatory program for students typically under represented in our highest-level classes The program's goal is to incorporate these students into the college going ranks though many may be first generation college attenders.
WCPSS has twenty-three AVID middle schools this year. Twenty-one of them began the AVID program with a cohort of sixth grade students in 2005-2006.
AVID students are placed in advanced math and other rigorous courses while receiving support through the AVID elective and the AVID curriculum.
The AVID elective emphasizes college awareness and WIC-R (Writing, Inquiry, Collaboration, and Reading) strategies as well as direct tutorial days.
Fiscal Implications: The cost per AVID student is less than $1.50 per day per student. Recommendation for Action: This item is for information only.

FINANCE

1.POTENTIAL CHANGES IN LOCAL EXPENDITURES FOR 2006-2007

To report potential changes in local expenditures for 2006-2007 as of December 31, 2006. Fiscal Implications: Potential adjustments within the local budget. Transactions transferring budget between accounts will be reported to the Board of Education with all Budget Amendments and Transfers quarterly. Recommendation for Action: No action. Administration is reporting potential changes in local expenditures.
PUBLIC COMMENT - 3 p.m.
Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

CONSENT ITEMS

APPROVAL OF MEETING MINUTES

November 8, 2006 - Community Relations Committee Meeting Minutes
November 8, 2006 - Instructional Program Committee Meeting Minutes
December 12, 2006 - Facilities Committee Meeting Minutes
January 9, 2007 - Committee of the Whole Minutes
January 9, 2007 - Board Meeting Minutes

FINANCE

1.BUDGET AMENDMENTS AND TRANSFERS, 2006-2007

To report changes in the budget resolution resulting from transactions processed during
October - December, 2006. Fiscal Implications:
Adjust State Public School Fund+ $14,044,514
Adjust Local Current Expense Fund+ $685,564
Adjust Federal Programs Fund+ $1,721,553
Adjust Capital Outlay Fund+$678,951
Adjust Multiple Enterprise Fund+ $1,918,259
Net Changes+ $ 19,048,841
Recommendation for Action: No action. In accordance with the Budget Resolution, administration is reporting changes in appropriations.

2.REPORT OF ADMINISTRATION APPROVED CONTRACTS

The attached summaries are provided as information in accordance with Board Policy 8361. The summaries list all change orders, and contracts having a value greater than $50,000 and not over $100,000, and purchase orders in excess of $250,000 for December 2006. Fiscal Implications: Not applicable. Recommendation for Action: Not applicable

FACILITIES

1. BIDS: KNIGHTDALE ELEMENTARY ADDITIONS & RENOVATIONS PHASE 2

On January 9, 2007, the Board pre-approved bids, provided they were within the bid budget of $5,025,625. The issuance of Notice to Proceed and the execution of the contracts were also granted. Bids were opened on January 4, 2007, and the bids, including alternates, were within the project budget. Therefore, staff and SFL&A Architects present for ratification the recommendation for award of the single-prime contract to Harrod & Associates Constructors, in the amount of $3,477,000. Fiscal Implications: Funding is available from the total project budget of $6,426,511, as provided in PLAN 2000. Recommendation for Action: Board approval is requested.

2. BIDS: SITE SET-UP OF MODULAR UNITS AT LYNN ROAD ELEMENTARY

Bids were received on January 16, 2007 for the site set-up of two eight-classroom modular complex at Lynn Road Elementary School. Staff and H. S. Annis Architecture, PA recommend award of the single-prime contract to Beau Chene Company, LLC in the amount of $543,820. Fiscal Implications: Funding is available from the total project budget of $22,098,150, of which $1,206,943 is from PLAN 2004. $20,891,207 will be available from CIP 2006 upon appropriation by Wake County Board of Commissioners. Recommendation for Action: Board approval is requested.

3. BIDS: SITE SET-UP OF MODULAR UNIT AT AVERSBORO ELEMENTARY

Bids were received on January 4, 2007 for the site set-up of one six-classroom modular complex at Aversboro Elementary School. Staff and H. S. Annis Architecture, PA recommend award of the single-prime contract to C. Blake Lewis Construction in the amount of $107,733. Fiscal Implications: Funding is available from the total project budget of $21,066,323, of which $978,228 is from the PLAN 2004 and $20,088,095 from CIP 2006. Recommendation for Action: Board approval is requested.

4. PERMISSION TO ADVERTISE: AVERSBORO ELEMENTARY

The Board approved the schematic design of its September 19, 2006 meeting. In order to meet the tight construction schedule needed to complete this project for a 2008 school opening, it is proposed to advertise the steel, foundation, and site bid packages early, before completion of the final construction documents. Staff has reviewed the construction documents for these early bid packages and requests Board approval and authorization to advertise. Staff will present the award of the contracts to the Board for approval on March 6, 2007. Staff also requests Board approval and authorization to advertise for the remaining project packages upon completion of design and satisfactory review by staff. Staff will bring these packages to the Board for approval after receipt of bids. Fiscal Implications: Funding is available from the total project budget of $21,066,323, of which $978,228 is from PLAN 2004 and $20,088,095 from CIP 2006. Recommendation for Action: Board approval is requested.

5. CHANGE ORDER NO. 1: AVERSBORO ELEMENTARY

Board approval is requested for Change Order No. 1 to Ramsay GMK. This design phase change order, in the amount of $250,620 is to fully fund the design consultant agreement to include bidding and permitting, construction administration, and close-out of the project; and to authorize the design consultant to provide services for the remainder of the project. The design consultant had previously been authorized to provide services through the preparation of construction documents. Fiscal Implications: Funding is available from the total project budget of $21,066,323, of which $978,228 is from PLAN 2004 and $20,088,095 from CIP 2006. Recommendation for Action: Board approval is requested.

6. CHANGE ORDER NO. 4: RIVER BEND ELEMENTARY (E-19)

Board approval is requested for Change Order No. 4 to Pearce, Brinkley, Cease & Lee, P.A. This change order, in the amount of $314,325, is to fully fund the design consultant agreement to include bidding and permitting, construction administration, and close out of the project; and to authorize the design consultant to provide services for the remainder of the project. The design consultant has previously been authorized to provide services through the preparation of construction documents. Fiscal Implications: Funding is available from the total project budget of $21,803,819, of which $2,292,654 is from PLAN 2004 and $19,511,165 from CIP 2006. Recommendation for Action: Board approval is requested.

7. CHANGE ORDER NO. 4: E-22 ELEMENTARY (CARY PARK)

Board approval is requested for Change Order No. 4 to Cherry Huffman Architects. P.A.
This change order, in the amount of $360,250, is to fully fund the design consultant agreement to include bidding and permitting, construction administration, and close out of the project; and to authorize the design consultant to provide services for the remainder of the project. The design consultant has previously been authorized to provide services through the preparation of construction documents. Fiscal Implications: Funding is available from the total project budget of $22,148,874, of which $745,000 is from PLAN 2004, $330,823 is from funds passed through Wake County from the developer in fiscal year 2004-2005, $15,897,874 is from CIP 2006, and $5,169,177 is to be provided by the developer. Recommendation for Action: Board approval is requested.

8. CHANGE ORDER NO. 2: BANKS ROAD ELEMENTARY (E-23)

Board approval is requested for Change Order No. 2 to Pearce, Brinkley, Cease & Lee, P.A. This change order, in the amount of $363,250, is to fully fund the design consultant agreement to include bidding and permitting, construction administration, and close out of the project; and to authorize the design consultant to provide services for the remainder of the project. The design consultant has previously been authorized to provide services through the preparation of construction documents. Fiscal Implications: Funding is available from the total project budget of $21,904,465 of which $745,000 is from PLAN 2004 Start Up and $21,159,465 from CIP 2006. Recommendation for Action: Board approval is requested.

9. CHANGE ORDER NO. 1: LAUREL PARK ELEMENTARY (E-26)

Board approval is requested for Change Order No. 1 to Pearce, Brinkley, Cease & Lee, P.A. This change order, in the amount of $505,336, is to fully fund the design consultant agreement to include the remainder of construction documents, bidding and permitting, construction administration, and close out of the project; and to authorize the design consultant to provide services for the remainder of the project. The design consultant has previously been authorized to provide services through 75% of construction documents. Fiscal Implications: Funding is available from the total project budget of $20,973,513 of which $895,000 is from PLAN 2004 Start-Up and $20,078,513 from CIP 2006. Recommendation for Action: Board approval is requested.

10. ACCEPTANCE OF OFFER TO PURCHASE AND CONTRACT FOR SURPLUS 2.51 ACRE TRACT OF LAND IN ZEBULON

The Board of Education owns 2.51 acres of land in Zebulon located at the southern end of Jones Street on the eastern side of the road, near the intersection of Dogwood Drive, in Zebulon, North Carolina. The Board of Education declared it as surplus property and ordered its sale on August 8, 2006. At its September 18, 2006 meeting, the Wake County Board of Commissioners declined to purchase the property at fair market value. The Board of Education approved the terms and conditions of an Offer to Purchase and Contract to sell the 2.51 acre surplus tract to LRC Development Company, LLC at a purchase price of $574,000 on December 5, 2006, conditioned upon and subject to completion of additional advertisement and upset bid process as required by N.C.G.S. 115C-518 and N.C.G.S. 160A-269. The upset bid process is now complete, there having been no upset bids. The property is further identified as Wake County PIN #2705.05-19-9739, and Wake County Tax Account #0211541. Fiscal Implications: Estimated income is $574,000 to the Board of Education to reduce the County's bonded indebtedness for schools or for future land acquisitions for schools. Recommendation for Action: Staff requests Board approval and execution of the Offer to Purchase and Contract to sell the subject property to LRC Development Company, LLC.

11. RENEWAL OF TELECOMMUNICATIONS TOWER SITE LEASE: SANDERSON HIGH SCHOOL

Terms and conditions of a Lease Agreement have been reached with Cellco Partnership d/b/a/ Verizon Wireless (formerly GTE Mobilnet) to renew its existing lease for location and operation of a telecommunications tower on the Sanderson High School campus. Real property, subject to the lease, consist of approximately 1,000 square feet, together with an easement for access to the tower site. The new term is for five years beginning March 1, 2007, with the possibility of extension of term thereafter. Fiscal Implications: The general fund receives rental rate income is $23,175 per year beginning March 1, 2007, with an automatic annual rate increase of 3% of the annual rent due for the immediately preceding year. Recommendation for Action: Staff requests Board approval.

12.2006 - 2007 CAPACITY REPORT

Staff presented the 2006-2007 Capacity Report at the Committee of the Whole (COW) on Tuesday, January 16, 2007 and request that the Board accept the Capacity Report. Fiscal Implications: None. Recommendation for Action: Staff is requesting the Board accept the Capacity Report.

INSTRUCTIONAL PROGRAM

1.WAKEFIELD HIGH SCHOOL TRIP TO LONDON, ENGLAND

Students participating will be representative of grades 9-12.
Approximately 16 students will participate and 4 chaperones.
Students will depart from RDU on Friday, March 30, and return Saturday, April 7, 2007. Only 2 days of school will be missed as this is over Spring Break.
This is a cultural exchange program for theatre in London England. Theatre arts students will be viewing plays, the globe theatre and sightseeing various places throughout London and Stratford.
Fiscal Implications: The cost per student is $2200.00. This trip is enrichment only and not a required trip. Boosters will assist with some funding as well as using incentives toward lowering group costs. Recommendation for Action: This item is recommended for consent.

2. GRANT PROPOSALS

1.Contract Amendment (#1003): Public School Forum, New Schools Project, East Wake High School.

2.Competitive (#1127): The John Rex Endowment and UNC Center for Health Promotion and Disease Prevention / Wake to Wellness / Individual Schools.

3.Competitive (#1128): Town of Garner / Garner Magnet High School.

4.Competitive (#1129): NC Division of Public Health, Physical Activity and Nutrition Branch, Active Community and Neighborhood Grant Program / Individual schools.

5.Competitive (#1130): NC Governor's Crime Commission, Juvenile Justice Planning Committee / Central Office, Project Enlightenment.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by grant program. Recommendation for Action: Staff is requesting Board approval.

POLICY

1. POLICY 1323-RULES OF ORDER

Revised Second Reading
The policy has been revised in order to provide guidelines and parameters regarding absentee voting by Board Members. The policy was revised with the guidance of Ann Majestic. It was approved by the Policy Committee on 12.12.06. Fiscal Implications: none. Recommendation for Action: Staff is requesting Board approval.

2. POLICY 3222-INSTRUCTIONAL PLANNING

Revised Second Reading
The policy has been revised in alignment with recent changes in legislation. As revised, the policy specifies that School Improvement Plans must include a plan to provide duty-free instructional planning for teachers. The policy was revised with the guidance of Ann Majestic. It was approved by the Policy Committee on 12.12.06. Fiscal Implications: none. Recommendation for Action: Staff is requesting Board approval.

3. POLICY 3224-DUTY FREE LUNCH PERIOD

Revised Second Reading
The policy has been revised in alignment with recent changes in legislation. As revised, the policy specifies that School Improvement Plans must include a plan to provide all full-time assigned classroom teachers a duty free lunch period on a daily basis or as otherwise approved by the school improvement plan. The policy was revised with the guidance of Ann Majestic. It was approved by the Policy Committee on 12.12.06. Fiscal Implications: none. Recommendation for Action: Staff is requesting Board approval.

HUMAN RESOURCES

1.RECOMMENDATION FOR APPROVAL OF CONTRACT WITH VISITING INTERNATIONAL FACULTY (VIF)

Staff recommends approval of the contract with Visiting International Faculty (VIF) to employ highly qualified international teachers in critical need areas for not longer than a three-year period. The VIF program is an additional recruitment strategy that our system has used for the past 5 years. The State has a formal agreement with VIF to supply qualified teachers to local school systems. The salaries and other costs for VIF teachers are paid by converting ADM allotted teacher positions. This process also enables WCPSS to provide $2,000 per teacher for supplies. No incremental local funds are being expended. Fiscal Implications: The fiscal implications will include the appropriate salary and benefit costs. Recommendation for Action: Please approve as presented.

BOARD ADVISORY COUNCIL NOMINATIONS

This represents new nominations to the Board Advisory Councils. The nomination forms are attached for the Board's review and consideration. Fiscal Implications: None. Recommendation for Action: Board approval is requested.

COMMITTEE CHAIRS' REPORTS

ACTION ITEMS

FACILITIES

1. AGREEMENT FOR CONVEYANCE OF PROPERTY AND DEVELOPMENT AGREEMENT- NORTHWEST CARY/MORRISVILLE AREA ELEMENTARY (E-22/M10)

Terms and conditions of an Agreement have been reached with Town of Cary and Panther Creek-Raleigh Limited Partnership to acquire approximately 21 acres for an elementary facility and approximately 32 acres for a middle school facility together in a tract of a total of approximately 53 acres on Green Level-to-Durham Road, Cary. This contract is supplemental to the original agreement entered by the Board of Education on February 7, 2005, with the primary change being the size and location of the land identified for school use within the larger tract currently owned by Town of Cary. Fiscal Implications: Estimated land cost for 20 acres of the elementary school site is zero, as that amount of land for the elementary school site is being donated by the Town of Cary, pursuant to a Memorandum of Understanding previously entered into by the parties. The cost of the balance of the total acreage designated for the elementary and middle school sites (approximately 33 acres) is $21,225 per acre for a total cost of approximately $700,425. The Town of Cary and the Board of Education are also jointly responsible for the costs associated with the installation of the access road from Green Level to Durham Road to the school sites, as well as the provision of a water line to the school sites. Panther Creek-Raleigh Limited Partnership will provide to the Wake County Board of Education the sum of $5,169,177 towards the construction of an elementary school upon the site. Previously the developer provided $330,823. There is no current fiscal implication associated therewith. Recommendation for Action: Staff requests Board approval.

2. LEASE AGREEMENT: LEASE FOR CAPITAL BUILDING PROGRAM AND SUPPORT SPACE WITH HOBBY PROPERTIES

Terms and conditions of a Lease Agreement have been reached with Hobby Properties, LLC to lease approximately 17,500 square feet of office/flex space in a building that it owns at 1429 Rock Quarry Road, Suite 110, Raleigh, NC, under a two year lease beginning May 1, 2007. Appropriate parking areas are also included. The projected use is as office and warehouse space for administrative and support functions of the Capital Building Program. Fiscal Implications: Rental rate is $9.50 per square foot of space, which equates to approximately $166,255 per year, for each year of the lease and is first due and payable in an annual single sum payment at lease inception, and the anniversary date thereafter. Utilities costs are not included therewith. Funding is available from the program management budget. Recommendation for Action: Staff requests Board approval.

INSTRUCTIONAL PROGRAM

1.2008-2009 TRADITIONAL CALENDAR

The 2007-08 calendar was adopted in 2005. The calendar presented is for 2008-09.
This calendar meets all requirements of the Calendar Law.
This calendar contains 180 student days, 11 paid holidays, 10 paid vacation days, and 9 of 14 teacher workdays. The Division of Principals will make recommendations for the remaining teacher workdays.
The first day for students will be Monday, August 25, 2008. The last day will be Wednesday, June 10, 2009.
Fiscal Implications: There are no fiscal implications. Recommendation for Action: This item is presented for action.

2.2008-2009 SINGLE-TRACK YEAR-ROUND CALENDAR

The 2007-08 calendar was adopted in 2005. The calendar presented is for 2008-09.
The single-track year-round instructional calendar combines features of the traditional and year-round calendar.
The calendar is broken into six-week instructional periods with either a one- or two-week break between each instructional period.
The calendar provides a summer break of approximately six weeks.
The first day for students will be Monday, July 22, 2008. The last day will be Wednesday, June 3, 2009.
Fiscal Implications: There are no fiscal implications. Recommendation for Action: Board approval is requested.

3.PROPOSED 2008-2009 YEAR-ROUND MULTI-TRACK CALENDAR

Attached is the proposed calendar for 2008-2009 Multi-Track Year-Round schedule. Fiscal Implications: None. Recommendation for Action: Recommend the board approves calendar.

RECOGNITION

EMPLOYEE EXCELLENCE AWARDS - 5 p.m.
Eleven (11) employees were nominated for the Employee Excellence Award. Fiscal Implications: None. Recommendation for Action: None.

CLOSED SESSION

To consider confidential personnel information protected under G.S. 143-318.11(a)(6) and 115C-319.
To consider confidential student information protected under the Family Rights and Privacy Act (FERPA) and G.S. 115C-402.
To establish or give instructions concerning the Board's negotiating position related to a potential acquisition of real property, as provided in G.S. 143-318.11(a)(5).
ACTION ITEMS (cont'd)

HUMAN RESOURCES

1.RECOMMENDATION(S) FOR ADMINISTRATIVE APPOINTMENTS

2.ADMINISTRATIVE TRANSFER

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.