OPEN SESSION
CALL TO ORDER - 3 P.M.
QUORUM DETERMINATION
PLEDGE OF ALLEGIANCE
INFORMATION
Chair's CommentsAPPROVAL OF MEETING AGENDA
RECOGNITION ITEMS
1. RECOGNITION OF THE FALL SPORTS SEASON ATHLETIC STATE
CHAMPIONS
The North Carolina High School Athletic Association (NCHSAA) recognizes athletic2. WESTERN WAKE ART AUCTION SPONSORED BY CAROLINA
PRESERVE CARES INC.
Highlight the artwork of the students who participated in and received special recognitionINFORMATION ITEMS
1. NAME FOR NEW HIGH SCHOOL IN RALEIGH (H-6)
On or about October 20, 2008, the Board of Education acquired 80.80 acres for use as a high school in the H-6 target area, with a school scheduled to open in 2011. Naming of the new high school facility is now required. The following names are proposed for consideration (1) River Bend High, (2) Forestville Road High, (3) Northeast Raleigh High, and (4) North Wake High. River Bend High is proposed because of the site's proximity to a notable section of the Neuse River, which is a nearby geographic or natural feature. Forestville Road High is proposed as it identifies the road from which the school will be accessed, will help to specifically identify the location of the site, although Forestville Road extends from Wake Forest in a southeasterly direction through Raleigh and terminates in Knightdale near US 64 Highway, and has several schools located on or near it. Northeast Raleigh High is proposed as it identifies the area of the town in which the school site is located, will help to identify the location of the site, and will help to establish a community identity for the facility. North Wake High is proposed as it identifies the area of the county in which the school site is located, will help to identify the location of the site, and will help to establish a community identity for the facility. Fiscal implications: None. Recommendation for action: None, as this item is presented for information only. Board approval will be requested at the second presentation to the Board.2. WRITING ASSESSMENT UPDATE
Based on recommendations from the Blue Ribbon Commission on Testing and3. NORTH CAROLINA NEW SCHOOLS PROJECT GRANT PROPOSAL
Wake NC State University Early College grant proposal. Fiscal Implications: To bePUBLIC COMMENT - 4 P.M.
Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.CONSENT ITEMS
APPROVAL OF MEETING MINUTES
August 19, 2008-Closed Session Meeting MinutesFINANCE
1. AUTHORIZATION FORMS .
These authorization forms designate the persons authorized to sign vouchers for the2. REPORT OF ADMINISTRATION APPROVED CONTRACTS
The attached summaries are provided as information in accordance with Board PolicyFACILITIES
1. RELEASE OF LIABILITY: CITY OF RALEIGH RELEASE, CONSENT AND
NOTICE OF NON-STANDARD SANITARY SEWER INSTALLATION
(BUGG ELEMENTARY)
As part of the modular building installation at Bugg Elementary, a new sewer line and pump will be installed that will connect to an existing manhole. The modular building is located at an elevation that is lower than the sewer main manhole to which the effluent will flow. Therefore, the plumbing fixtures will be installed lower than what the City standards allow. Backflow prevention will be installed. However, in order to obtain the Certificate of Occupancy for the project, the inspection department, pursuant to Section 10-6084 of the Raleigh City Code, is requiring the execution of a recordable form that releases and discharges the City from any and all liability for damages which may result from any sewage backflow. The requested release will not interfere with the Wake County Public School System's present or future use of the property. A copy of the City of Raleigh Release, Consent, and Notice of Non-Standard Sanitary Sewer Installation form is attached. Fiscal implications: None. Recommendation for action: Staff requests Board approval.2. LEASE RENEWAL AGREEMENT: ADMINSTRATIVE AND SUPPORT SPACE WITH J.T. HOBBY & SON, INC. (ROCK QUARRY ROAD)
Terms and conditions of a Lease Renewal Agreement have been reached with J.T. Hobby & Son, Inc., ("Hobby") to renew the lease of approximately 17,670 square feet of office/flex space at 1429 Rock Quarry Road, Suite 116, Raleigh, NC. The initial lease term began May 1, 2007 and expires April 30, 2009. Terms have been reached to again lease the premises for a two year term. The renewal lease duration is from May 1, 2009 until April 30, 2011. The current use is as office space for administrative and support functions of WCPSS. Appropriate parking areas are also included. Fiscal implications: The lease renewal rate is $9.50 per square foot of space, which equates to $167,865 per year, and is payable in an annual single sum payment due on May 1st of each year during the term. The lease terms are the same as the terms of the original lease. Utilities costs are not included. Funding is available from the CIP 2006 Program Management budget. Recommendation for action: Staff requests Board approval.3. CHANGE ORDER NO. CM-14: EAST GARNER ELEMENTARY
Board approval is requested for Change Order No. CM-14 to Barnhill Construction Company, for their Construction Management at Risk (CMAR) contract for East Garner Elementary School. This change order, a reduction in the amount of $13,990.43, provides final reconciliation of the remaining construction manager contingency. This change order will complete this contract. The final Guaranteed Maximum Price for this contract is $16,060,272. The CMAR contracts allow for unused construction manager contingency funds to be credited to the construction manager as follows: 40% for meeting substantial completion; 20% for meeting final completion; and 40% for meeting specific performance measures. This construction manager met substantial and final completion, and met 91.1% of the performance measures. The attachments show how the unused construction manager contingency was calculated, the process for evaluation of their performance, and other key criteria about this contract. Fiscal implications: Funding is available from the total project budget of $19,221,892, of which $19,211,892 is currently available from PLAN 2004 and $10,000 from contributed funds from Wake County Parks & Recreation. It is anticipated that savings from this project will be available for reallocation to PLAN 2004 Program Contingency in the near future. Recommendation for action: Board approval is requested.STUDENT ACHIEVEMENT
1. CURRICULUM MANAGEMENT POLICY 5100 REVISIONS
The revisions to the policy address the requirement to assess students for mastery of2. PROGRAM EVALUATION POLICY 5600
In accordance with the Recommendation 5 of the Curriculum Management Audit,3. GRANT PROPOSALS
Entitlement (#004409): US Department of Education, Office of Elementary and Secondary Education, Indian Education Program / Central Services, Curriculum and Instruction.HUMAN RESOURCES
1. RECOMMENDATIONS FOR EMPLOYMENT
a. Professional2. RECOMMENDATION FOR APPROVAL OF CONTRACT WITH VISITING
INTERNATIONAL FACULTY (VIF)
Staff recommends approval of the contract with Visiting International Faculty (VIF) toCOMMITTEE CHAIRS' REPORT
ACTION ITEMS
FACILITIES
1. NAME FOR NEW ELEMENTARY SCHOOL IN RALEIGH (E-21)
On or about October 1, 2008, the Board of Education acquired 19.774 acres for use as an elementary school in the E-21 target area, with the school scheduled to open in 2011. Naming of the new elementary school facility is now requested. The following names were proposed for consideration at the January 6, 2009 Board meeting (1) Southeast Raleigh Elementary, (2) Walnut Creek Elementary, and (3) Sunnybrook Road Elementary. Southeast Raleigh Elementary is proposed as it identifies the area of the town within which the school site is located, will help to identify the location of the site, and will help to establish a community identity for the facility. Walnut Creek Elementary is proposed because of the site's proximity to Walnut Creek, into which water from the site drains, and which is the nearest notable geographic or natural feature. Sunnybrook Road Elementary is proposed as it identifies the road from which the school will be accessed and will help to specifically identify the location of the site. Staff recommends Sunnybrook Road Elementary. Fiscal implications: None. Recommendation for action:CLOSED SESSION
To consider confidential personnel information protected under G.S. 143-318.11(a)(6) and 115C-319.HUMAN RESOURCES
1. RECOMMENDATION FOR ADMINISTRATIVE TRANSFER(S)
2. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)
ADJOURNMENT