OPEN SESSION
CALL TO ORDER - 3 P.M.
QUORUM DETERMINATION
PLEDGE OF ALLEGIANCE
INFORMATION
Chair's CommentsSuperintendent's Comments
APPROVAL OF MEETING AGENDA
INFORMATION ITEMS
1. GRADUATION PROJECT
Focus on Teaching and LearningGraduation Project is an integral part of North Carolina's high school exit standards.
It is a performance-based assessment that provides students an opportunity to demonstrate what they know and are able to accomplish as they prepare to graduate from high school.
It consists of four components: a paper, project, portfolio, and presentation to be completed as part of a student's senior year.
Fiscal Implications: None. Recommendation for Action: None
PUBLIC COMMENT - 4 P.M.
Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.CONSENT ITEMS
APPROVAL OF MEETING MINUTES
January 8, 2008-Board of Education Meeting MinutesFINANCE
1. REPORT OF ADMINISTRATION APPROVED CONTRACTS
The attached summaries are provided as information in accordance with Board Policy 8361. Thesummaries list all change orders, and contracts having a value greater than $50,000 and not over $100,000,
and purchase orders in excess of $250,000 for December, 2007. Fiscal Implications: Not applicable.
Recommendation for Action: Not applicable
FACILITIES
1. TRANSIT EASEMENT AND RIGHT-OF-WAY DEDICATION: CITY OF RALEIGH -
LACY
As part of the renovation of Lacy Elementary, the City of Raleigh Transportation division requires the dedication of a new transit easement to be located on a portion of the school property along Ridge Road. The City of Raleigh will erect and maintain a bus shelter and related facilities, containing 300 square feet, which will provide an area for members of the public to access public transportation. As an additional condition of site plan approval and permit issuance, the City of Raleigh is requiring the dedication of approximately 0.36 acres of right-of-way area along Lake Boone Trail, Ridge Road and Darien Drive. The requested easements will not significantly interfere with the Wake County Public School System's present or future use of the property. A copy of the plat which indicates the areas of the transit easement and right-of-way dedication is attached. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval.2. TREE CONSERVATION AREA EASEMENT: LACY
As part of the renovation of Lacy Elementary and as a condition of site plan approval and permit issuance, the City of Raleigh requires the dedication of Tree Conservation Area Easements located on the school property. The City has required the Tree Conservation Easements upon school property in order to preserve the integrity of tree protection and natural resource buffers. These requested easements are in compliance with the City of Raleigh Tree Conservation Ordinance. The requested easements will not significantly interfere with the Wake County Public School System's present or future use of the property. A copy of the plat which indicates the areas of the tree conservation easements is attached. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval.3. CONSTRUCTION MANAGER AT RISK AGREEMENT: WAKE FOREST-ROLESVILLE
HIGH
A high priority project to be considered for the next building program is the construction of an addition and renovation to the Wake Forest-Rolesville High school. Negotiations have been completed with Clancy & Theys Construction Company for only the construction manager's pre-construction services for this project. The form of agreement for Construction Management At Risk has been previously reviewed and approved by the Board. Modifications to this agreement have been approved by the Board's attorney and are noted on the attached summary. This contract includes reimbursable general conditions. These changes will be incorporated into the next revision of the standard form of agreement. Davis Kane Architects was previously selected as the designer for this project. Fiscal Implications: The total proposed budget will be determined with the development of the next building program. The current estimated budget is $67,000,000, of which $2,500,000 is currently available from the CIP 2006 and $200,000 from PLAN 2004 Start-Up. The remaining funds will be provided from the next building program or partially from the current building program. The total project budget includes proposed compensation for the construction manager in the amount of $300,000 for pre-construction basic services. The amount authorized by this contract funds the pre-construction services through the Schematic Design Phase. Thus, this agreement is for $100,000. The remaining amount of $200,000 will be authorized by change order. The contract authorized by this action will be awarded from currently available funds. Recommendation for Action: Board approval is requested.4. BIDS: ENLOE HIGH PHASE 3
Bids for the Phase 3 renovations at Enloe High School were received on January 8, 2008. Phase 3 includes the renovation of the locker rooms, relocation of the weight room and TV/audio studio, and the creation of tennis courts and a softball field. Staff and BJAC Architects, P.A., recommend award of the single-prime contract to Harrod and Associates Constructors, Inc., in the amount of $3,539,000. Fiscal Implications: Funding is available from the total project budget of $8,118,307, of which $320,000 is from PLAN 2004 and $7,798,307 from CIP 2006. Recommendation for Action: Board approval is requested.5. CONSTRUCTION DOCUMENTS: CHILD NUTRITION WAREHOUSE
Staff has reviewed the construction documents prepared by H. S. Annis, Architect, P.A., and requests Board approval and authorization to advertise for the construction of Child Nutrition Warehouse Additions and Renovations. Fiscal Implications: Funding is available from the total project budget of $2,769,122, all of which is from CIP 2006. Recommendation for Action: Board approval is requested.6. DESIGN CONSULTANT SELECTION FOR E-25 ELEMENTARY
The CIP 2006 School Building Program includes a new elementary school, designated E-25, located in Wake Forest. E-25 is currently being evaluated using a public-private partnership. In order to maintain the schedule for a 2010 opening of this school, the design must begin now if the public-private partnership method does not prove to be feasible and traditional delivery method is used. The decision concerning proceeding with a public-private partnership or the traditional method is scheduled to be made by the Board on April 22, 2008. This resolution is presented to waive the traditional designer selection process and to select Cherry Huffman Architects, P.A., for the design of E-25 elementary. This request is in accordance with NCGS 143-64.32, which allows exemptions to the statutory designer selection process. The specific reason for this exemption is that this is a re-use of the E-34 Elementary prototype. This will shorten design time, reduce cost, and help expedite the project. Fiscal Implications: Funding is available from the total project budget of $22,991,311, all of which is from CIP 2006. Recommendation for Action: Board approval is requested.7. SETTLEMENT OF CLAIM: HARRIS CREEK ELEMENTARY
As a result of an error by Stantec Inc., the project surveyor, additional costs were incurred for work involving road improvements on Forestville Road. Staff has agreed on a settlement of claim, whereby Stantec Inc. will pay $49,900 by check, to the Wake County Board of Education. Board approval and authorization to release Stantec Inc. from further liability is requested. This settlement has been approved by the Board attorney. Fiscal Implications: At project closing, funds from this settlement will be reallocated to PLAN 2004 Program Contingency. Recommendation for Action: Board approval is requested.8. INTERLOCAL AGREEMENT: WAKELON ELEMENTARY AMENDMENT #1
DEVELOPMENT OF PARK FACILITIES
The Board of Education approved and entered into an Interlocal Agreement on December 20, 2005 with Wake County and the Town of Zebulon for the joint development of 34.72 acres of land in Zebulon known as the Wakelon Elementary School and Park site. The primary focus of the Interlocal Agreement was the collaborative design and construction of recreational improvements beyond the standard elementary school program including additional multipurpose fields, a shelter, additional play areas and hard courts. During the initial construction of the school, not all of the planned recreational improvements were constructed nor were all of the County's committed funds expended due to the Town's limited funds availability. The Town now has funds available and desires to proceed with completion of construction of the remaining recreational improvements as contemplated in the approved original master plan. As a result of collaborative planning and coordination, terms of an Interlocal Agreement Amendment have been negotiated with the Town and County to confirm the rights and responsibilities of the Board, Town and County in the planning, design, permitting, construction and construction administration of the remaining improvements. Board has no responsibility for the costs of these remaining improvements. County plans to commit the remaining $127,000 of its appropriation and the Town plans to commit $187,500 to the completion of this project. Completion of implementation of the original Master Plan and utilization pursuant to the terms of the Interlocal Agreement and the Amendment will not adversely affect Wake County Public School System's current or future use of the property. A copy of the proposed Interlocal Agreement Amendment is attached. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval.
INSTRUCTIONAL PROGRAM
1. GRANT PROPOSALS
Contract (#1206): Wake County Smart Start, Speech Language Developmental Screening and Support Program / Instructional Services Division, Project Enlightenment (PRC 605).Contract (#1207): Wake County Smart Start, Parents As Teachers Home Visiting Program / Instructional Services Division, Project Enlightenment (PRC 602).
Contract (#1208): Wake County Smart Start, Consultation and Support for Children with Special Needs / Instructional Services Division, Project Enlightenment (PRC 603).
Contract (#1209): Wake County Smart Start, Transition to Kindergarten Program / Instructional Services Division, Project Enlightenment (PRC 604).
Contract (#1210): Wake County Smart Start, Family Literacy / Instructional Services Division, Project Enlightenment.
Competitive (#1212): US Department of Education, Carol M. White Physical Education Program / Instructional Services Division, Health and Physical Education.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by grant program. Recommendation for Action: Staff is requesting Board approval.
HUMAN RESOURCES
1. RECOMMENDATIONS FOR EMPLOYMENT
a. Contract Central Services AdministratorCOMMITTEE CHAIRS' REPORT
ACTION ITEMS
FACILITIES
1. NAME FOR NEW ELEMENTARY SCHOOL IN WENDELL (E-34)
On or about December 19, 2007, the Board of Education acquired approximately 17.63 acres for use as an elementary school in the E-34 target area, with a school scheduled to open in 2009. Naming of the new elementary school facility is now required. The following names are proposed for consideration (1) Lake Myra Elementary and (2) Elk Falls Drive Elementary.Lake Myra Elementary is proposed because of the site's proximity to Lake Myra which is the nearest notable geographic or natural feature, and will be consistent with the adjacent Wake County Open Space Park that is to be named "Lake Myra County Park." Elk Falls Drive Elementary is proposed as it identifies the road from which the school will be accessed and will help to specifically identify the location of the site. Staff recommends name selection of Lake Myra Elementary. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval.
INSTRUCTIONAL PROGRAM
1. FOURTH MONTH K-3 INDIVIDUAL CLASS SIZE WAIVER REQUESTS
Chapter 4, section III B of The School Attendance & Student Accounting Manual states in partLocal boards of education are responsible for assuring the class size and teacher daily
load requirements set forth in G.S. 115C-301 are met.
The superintendent shall immediately determine whether the requirements have in fact
not been met. If the superintendent determines the requirements have not been met, he/she shall make a report to the next local board of education meeting.
The local board of education shall take action to meet the requirements of the statute
(area superintendents have worked with individual schools to correct all overages to
the extent possible). If the local board cannot organizationally correct the exception and
if any of the conditions set out below are met; it shall immediately apply to the State
Board of Education for additional personnel or waiver from the standards set above.
Within 45 days of receipt of the request, the State Board, within funds available, may
allot additional positions or grant waivers for the excess class size or daily load if the
exception resulted from exceptional circumstances, emergencies, or acts of God; large
changes in student population; organizational problems caused by remote geographic
location; or classes organized for a solitary curricular area and if the local board
cannot organizationally correct the exception.
Fiscal Implications: None at this time. Recommendation for Action: Board approval is requested to submit K-3 class size waivers to the State Board of Education.
RECOGNITION
EMPLOYEE EXCELLENCE AWARDS - 5 P.M.
Seven (7) employees were nominated for this month's Employee Excellence Award. Fiscal Implications: None. Recommendation for Action: None.CLOSED SESSION
To consider confidential personnel information protected under G.S. 143-318.11(a) (6) and 115C-319.To establish of give instructions concerning the Board's negotiating position related to a potential acquisition of real property, as provided in G.S. 143-318.11(a)(5).
ACTION ITEMS- Cont'd
HUMAN RESOURCES
1. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)
ADJOURNMENT
Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.