WCPSS--Board of Education

OPEN SESSION

CALL TO ORDER - 3 P.M.

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chair's Comments
Superintendents Comments

APPROVAL OF MEETING AGENDA

RECOGNITION ITEMS

1. RECOGNITION OF THE FALL SPORTS SEASON ATHLETIC STATE

CHAMPIONS

The North Carolina High School Athletic Association (NCHSAA) recognizes athletic
accomplishments by providing state championships in 22 sports throughout the school
year. Several other areas of sport competition also award state championships. The fall
sports season is complete, and Wake County schools have received the following state
championships. They are:
Broughton High School Boys' Cross Country team won the NCHSAA 4A State Championship.
Athens Drive High School Girls' Golf team won the NCHSAA 4A State Championship.
Resolutions for each school recognizing these accomplishments will be presented to the
head coaches for each of the respective teams. Fiscal Implications: None.
Recommendation for Action: For recognition only.

2. WESTERN WAKE ART AUCTION SPONSORED BY CAROLINA

PRESERVE CARES INC.

Highlight the artwork of the students who participated in and received special recognition
during the Art Auction; accept the gift of new Art Display Boards; and acknowledge the
efforts of Carolina Preserve Cares, Inc. on behalf of the Arts Education program.
Fiscal Implications: Gift valued at $3000. Recommendation for Action: None.

INFORMATION ITEMS

1. NAME FOR NEW HIGH SCHOOL IN RALEIGH (H-6)

On or about October 20, 2008, the Board of Education acquired 80.80 acres for use as a high school in the H-6 target area, with a school scheduled to open in 2011. Naming of the new high school facility is now required. The following names are proposed for consideration (1) River Bend High, (2) Forestville Road High, (3) Northeast Raleigh High, and (4) North Wake High. River Bend High is proposed because of the site's proximity to a notable section of the Neuse River, which is a nearby geographic or natural feature. Forestville Road High is proposed as it identifies the road from which the school will be accessed, will help to specifically identify the location of the site, although Forestville Road extends from Wake Forest in a southeasterly direction through Raleigh and terminates in Knightdale near US 64 Highway, and has several schools located on or near it. Northeast Raleigh High is proposed as it identifies the area of the town in which the school site is located, will help to identify the location of the site, and will help to establish a community identity for the facility. North Wake High is proposed as it identifies the area of the county in which the school site is located, will help to identify the location of the site, and will help to establish a community identity for the facility. Fiscal implications: None. Recommendation for action: None, as this item is presented for information only. Board approval will be requested at the second presentation to the Board.

2. WRITING ASSESSMENT UPDATE

Based on recommendations from the Blue Ribbon Commission on Testing and
Accountability, the State Board of Education (SBE) made the decision to move away
from direct writing assessment at Grades 4 and 7. Instead, the SBE approved a new
writing assessment system to be piloted statewide during the 2008-2009 school year. The
traditional writing assessment currently remains in place at Grade 10. Fiscal Implications:
No funding is being requested. Recommendation for Action: This item is presented for
information.

3. NORTH CAROLINA NEW SCHOOLS PROJECT GRANT PROPOSAL

Wake NC State University Early College grant proposal. Fiscal Implications: To be
determined. Recommendation for Action: None, as this item is presented for
information only and Board approval will be requested when a final application is
submitted to NCDPI.

PUBLIC COMMENT - 4 P.M.

Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

CONSENT ITEMS

APPROVAL OF MEETING MINUTES

August 19, 2008-Closed Session Meeting Minutes
September 2, 2008-Board of Education Meeting Minutes
September 16, 2008-Closed Session Meeting Minutes
November 18, 2008-Policy Committee Meeting Minutes
December 2, 2008-Board of Education Meeting Minutes
December 9, 2008-Facilities and Operations Committee Meeting Minutes
December 9, 2008-Student Achievement Committee Meeting Minutes
December 16, 2008-Closed Session Meeting Minutes
January 6, 2009-Closes Session Meeting Minutes

FINANCE

1. AUTHORIZATION FORMS .

These authorization forms designate the persons authorized to sign vouchers for the
payment of money on behalf of Wake Forest Rolesville High and Vena Wilburn
Elementary. Fiscal Implications: These authorization forms are required for bank records.
Recommendation for Action: Approval of Authorization Forms.

2. REPORT OF ADMINISTRATION APPROVED CONTRACTS

The attached summaries are provided as information in accordance with Board Policy
8361. The summaries list all change orders, and contracts having a value greater than
$50,000 and not over $100,000, and purchase orders in excess of $250,000 for December
2008. Fiscal Implications: Not applicable. Recommendation for Action: Not applicable.

FACILITIES

1. RELEASE OF LIABILITY: CITY OF RALEIGH RELEASE, CONSENT AND

NOTICE OF NON-STANDARD SANITARY SEWER INSTALLATION

(BUGG ELEMENTARY)

As part of the modular building installation at Bugg Elementary, a new sewer line and pump will be installed that will connect to an existing manhole. The modular building is located at an elevation that is lower than the sewer main manhole to which the effluent will flow. Therefore, the plumbing fixtures will be installed lower than what the City standards allow. Backflow prevention will be installed. However, in order to obtain the Certificate of Occupancy for the project, the inspection department, pursuant to Section 10-6084 of the Raleigh City Code, is requiring the execution of a recordable form that releases and discharges the City from any and all liability for damages which may result from any sewage backflow. The requested release will not interfere with the Wake County Public School System's present or future use of the property. A copy of the City of Raleigh Release, Consent, and Notice of Non-Standard Sanitary Sewer Installation form is attached. Fiscal implications: None. Recommendation for action: Staff requests Board approval.

2. LEASE RENEWAL AGREEMENT: ADMINSTRATIVE AND SUPPORT SPACE WITH J.T. HOBBY & SON, INC. (ROCK QUARRY ROAD)

Terms and conditions of a Lease Renewal Agreement have been reached with J.T. Hobby & Son, Inc., ("Hobby") to renew the lease of approximately 17,670 square feet of office/flex space at 1429 Rock Quarry Road, Suite 116, Raleigh, NC. The initial lease term began May 1, 2007 and expires April 30, 2009. Terms have been reached to again lease the premises for a two year term. The renewal lease duration is from May 1, 2009 until April 30, 2011. The current use is as office space for administrative and support functions of WCPSS. Appropriate parking areas are also included. Fiscal implications: The lease renewal rate is $9.50 per square foot of space, which equates to $167,865 per year, and is payable in an annual single sum payment due on May 1st of each year during the term. The lease terms are the same as the terms of the original lease. Utilities costs are not included. Funding is available from the CIP 2006 Program Management budget. Recommendation for action: Staff requests Board approval.

3. CHANGE ORDER NO. CM-14: EAST GARNER ELEMENTARY

Board approval is requested for Change Order No. CM-14 to Barnhill Construction Company, for their Construction Management at Risk (CMAR) contract for East Garner Elementary School. This change order, a reduction in the amount of $13,990.43, provides final reconciliation of the remaining construction manager contingency. This change order will complete this contract. The final Guaranteed Maximum Price for this contract is $16,060,272. The CMAR contracts allow for unused construction manager contingency funds to be credited to the construction manager as follows: 40% for meeting substantial completion; 20% for meeting final completion; and 40% for meeting specific performance measures. This construction manager met substantial and final completion, and met 91.1% of the performance measures. The attachments show how the unused construction manager contingency was calculated, the process for evaluation of their performance, and other key criteria about this contract. Fiscal implications: Funding is available from the total project budget of $19,221,892, of which $19,211,892 is currently available from PLAN 2004 and $10,000 from contributed funds from Wake County Parks & Recreation. It is anticipated that savings from this project will be available for reallocation to PLAN 2004 Program Contingency in the near future. Recommendation for action: Board approval is requested.

STUDENT ACHIEVEMENT

1. CURRICULUM MANAGEMENT POLICY 5100 REVISIONS

The revisions to the policy address the requirement to assess students for mastery of
learning objectives using both formative and summative assessments. Modifications
indicate the need to assess the effectiveness of the curriculum offered through district
summative assessments. Finally, the modifications indicate the need for schools to analyze
student data as part of the school improvement process. Fiscal Implications: None.
Recommendation for Action: Second reading and approval.

2. PROGRAM EVALUATION POLICY 5600

In accordance with the Recommendation 5 of the Curriculum Management Audit,
revisions to Policy 5600 (Program Evaluation) have been prepared. These have been
discussed with the Student Achievement Committee of the Board and the Committee of
the Whole.
The revised policy identifies specific actions that the Superintendent and the Evaluation &
Research Department must carry out to ensure that programs provided to students are
effective and efficient. By using a variety of procedures for conducting evaluations,
including various benefit-cost analyses, the Board and the district's administration will be
able to ensure that students' needs are met and that resources are being well expended.
Fiscal Implications: None. Recommendation for Action: Second reading and approval.

3. GRANT PROPOSALS

Entitlement (#004409): US Department of Education, Office of Elementary and Secondary Education, Indian Education Program / Central Services, Curriculum and Instruction.
Collaborative (#004509): NC Governor's Crime Commission, Juvenile Justice Planning Committee / Individual Schools.
Competitive (#004609): The Dreyer's Foundation / Individual Schools.
Competitive (#004709): Future Fisherman Foundation / Individual Schools.
Entitlement (#004809): US Department of Education, Office of Elementary and Secondary Education, Title VIII Impact Aid / Central Services, Administrative Services.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by
grant program. Recommendation for Action: Staff is requesting Board approval.

HUMAN RESOURCES

1. RECOMMENDATIONS FOR EMPLOYMENT

a. Professional
b. Support

2. RECOMMENDATION FOR APPROVAL OF CONTRACT WITH VISITING

INTERNATIONAL FACULTY (VIF)

Staff recommends approval of the contract with Visiting International Faculty (VIF) to
employ highly qualified international teachers in critical need areas for not longer than a
three-year period. The VIF program is an additional recruitment strategy that our system
has used for the past six years. North Carolina has a formal agreement with VIF to
supply qualified teachers to local school systems. The salaries and other costs for VIF
teachers are paid by converting ADM allotted teacher positions into a dollar allotment for
VIF teachers. This process enables WCPSS to provide $2,000 per teacher for supplies or
training. No incremental local funds are expended.

COMMITTEE CHAIRS' REPORT

ACTION ITEMS

FACILITIES

1. NAME FOR NEW ELEMENTARY SCHOOL IN RALEIGH (E-21)

On or about October 1, 2008, the Board of Education acquired 19.774 acres for use as an elementary school in the E-21 target area, with the school scheduled to open in 2011. Naming of the new elementary school facility is now requested. The following names were proposed for consideration at the January 6, 2009 Board meeting (1) Southeast Raleigh Elementary, (2) Walnut Creek Elementary, and (3) Sunnybrook Road Elementary. Southeast Raleigh Elementary is proposed as it identifies the area of the town within which the school site is located, will help to identify the location of the site, and will help to establish a community identity for the facility. Walnut Creek Elementary is proposed because of the site's proximity to Walnut Creek, into which water from the site drains, and which is the nearest notable geographic or natural feature. Sunnybrook Road Elementary is proposed as it identifies the road from which the school will be accessed and will help to specifically identify the location of the site. Staff recommends Sunnybrook Road Elementary. Fiscal implications: None. Recommendation for action:
Staff requests Board approval.

CLOSED SESSION

To consider confidential personnel information protected under G.S. 143-318.11(a)(6) and 115C-319.
To consider confidential student information protected under G.S. 115c-402 and the Family Educational and Privacy Rights Act, 20 U.S.C. 1232g.
To consult with an attorney employed or retained by the Board in order preserve the attorney-client privilege as provided in G.S. 143-318.11(a)(3).
ACTION ITEMS - Cont'd

HUMAN RESOURCES

1. RECOMMENDATION FOR ADMINISTRATIVE TRANSFER(S)

2. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.