Board Agenda for the Week of 01/18/2005

OPEN SESSION

COMMITTEE OF THE WHOLE - 2 p.m.
ACV03-05: Response to SHAC Report
ACV04-05: SAT Overview
CALL TO ORDER - 4 p.m.

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chair's Comments
Superintendent's Report

RECOGNITION

Art Contest
To recognize art teachers of winning Wake County Schools and contest sponsored by the the Home Builders Association.

PUBLIC COMMENT

Citizens who signed up to address the board during public comment will be called on in priority order�first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

APPROVAL OF MEETING AGENDA

CONSENT ITEMS

APPROVAL OF MEETING MINUTES

December 7, 2004 - Committee of the Whole
December 7, 2004 - Open Meeting
January 4, 2005 - Committee of the Whole
January 4, 2005 - Open Meeting
December 15, 2004 - Closed Session
December 14, 2004-Policy Committee Meeting

INSTRUCTIONAL PROGRAMS

1. Middle Creek High French Student's Trip to Compiegne and Paris France
French students would travel to Compiegne and Paris, France to stay with a French family, go to a French school, use their French speaking skills in real-life situations, and visit historic sites. The students will get to put into practice everything they have learned in their three plus years of studying
French. The trip is proposed to take place March 17-March 27, 2005, using the week of Spring Break. Sixteen students are expected to participate, with three chaperones in attendance.

FACILITIES

1. SIDEWALK AND TRANSIT EASEMENT - MARTIN MIDDLE

Renovation and expansion of Martin Middle School requires the dedication to the City of Raleigh of a sidewalk easement containing 5,087 square feet and a transit easement containing 300 square feet. The easements will be provided by recorded plats. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval of easements to the City of Raleigh for sidewalk and transit at Martin Middle School.

2. RESOLUTION: PLAN 2000 LONG-RANGE BUILDING PROGRAM FUNDING REALLOCATION

Resolution requests reallocation of project savings from the PLAN 2000 projects at Reedy Creek Middle, Apex Elementary, Vance Elementary, East Wake High, Underwood Elementary and Leadmine Elementary to Millbrook High. Total reallocation amount is $2,212,651. This reallocation is in accordance with the Board action of December 7, 2004 and January 4, 2005 to award the Millbrook High addition and renovation project along with the stadium and cafeteria alternates. Fiscal Implications: No additional appropriation of funding is necessary. Recommendation for Action: Board approval is requested.

FINANCE

1. Authorization Forms
These authorization forms designate the persons authorized to sign vouchers for the payment of money on behalf of Fuquay-Varina Middle. Fiscal Implications: These authorization forms are required for bank records.

2. Report Of Administration Approved Contracts
The attached summaries are provided as information in accordance with Board Policy 8361. The summaries list all change orders, and contracts having a value greater than $50,000 and not over $100,000, and purchase orders in excess of $250,000 for December 2004. Fiscal Implications: Not applicable.

3. Renewal Of Property Insurance Coverage: Owned Or Leased Real & Personal Property
The Wake County Public School System has maintained Property Insurance Coverage through participation in the statewide pool administered by the North Carolina Department of Public Instruction for 17 years. The annual premium is based on current total insured values of $1,961,840,240 (7% increase) with deductibles of $5,000/$2,000/$25,000 (Fire, Lightning, Extended Coverage, & All Other Perils / Theft & Vandalism / Flood & Earthquake), as well as a substantial increase in the number of modular/mobile units. The annual premium quoted is $753,042 a 20.8% increase. Fiscal Implications: Funds are currently available in the Risk Management Budget for 2004-2005.

4. Budget Amendments And Transfers, 2004-2005
To report changes in the budget resolution resulting from transactions processed during
October - December 2004. Fiscal Implications:
Adjust State Public School Fund+ $11,449,553
Adjust Local Current Expense Fund- $2,815,097
Adjust Federal Programs Fund+ $3,914,327
Adjust Capital Outlay Fund+$129,142,589
Adjust Multiple Enterprise Fund+ $659,372
Net Changes+$142,350,744

COMMITTEE CHAIRS' REPORTS

ACTION ITEMS

FACILITIES

1. BIDS: NEW MODULAR ELEMENTARY SCHOOL ON WENDELL SITE

Bids for basic landscaping and minimal site improvements for the Modular Elementary School to be located on the Wendell site will be received on January 12, 2005. Staff and Cherry Huffman Architects, PA will present recommendations for award at the Board meeting. Fiscal Implications: The total project budget is $31,100,000, of which $25,203,000 is currently available through PLAN 2004 appropriations of $9,800,000 to the PLAN 2004 Mobile Classrooms - Growth project, PLAN 2000 reallocations of $6,856,251 to the PLAN 2000 Mobile Classroom project, and $8,546,749 from PLAN 2005 Crowding Solution. Recommendation for Action: Board approval is requested.

2. RESOLUTION: FUNDING FOR PLAN 2004 SCHOOL BUILDING PROGRAM

This quarterly resolution requests funds for the PLAN 2004 School Building Program previously approved by the Board. This request will provide funding for design and construction at various PLAN 2004 projects, in accordance with the master schedule in addition to funding Commissioning for projects recently bid. Fiscal Implications: Total of this appropriation request is $28,167,937. Appropriations for PLAN 2004 to date total $276,618,612. The total PLAN 2004 appropriations including this request, equals $304,786,549. Recommendation for Action: Board approval is requested

3. RESOLUTION: PLAN 2004 LONG-RANGE BUILDING PROGRAM FUNDING REALLOCATION

Resolution requests reallocation of project funds from the PLAN 2004 project at Enloe High to Permit Fees and the reallocation of project funds from the North Garner Middle, Ligon Middle and Millbrook High projects to Commissioning. Total reallocation amount is $288,841. Fiscal Implications: No additional appropriation of funding is necessary. Recommendation for Action: Board approval is requested.

4. GROUND LEASE FOR MODULAR SCHOOL - DUBOIS PROPERTY - WAKE FOREST

Terms and conditions of a ground lease with the National Alumni Association of Dubois High School have been reached providing approximately 6.22 acres for a modular school complex. The lease term is three years beginning February 1, 2005. The Board of Education may exercise up to three one-year periods beyond the initial lease term with lease payments increasing by 5% annually. Fiscal Implications: If use of gymnasium by Board of Education: $43,400 per year, $26,000 of which will be paid in the form of a credit against a Note of Dubois to the Board of Education. If gymnasium is not used by Board of Education: $36,000 per year, $26,000 of which will be paid in the form of a credit against a Note of Dubois to the Board of Education. Recommendation for Action: Staff requests Board approval of a three-year ground lease with the National Alumni Association of Dubois High School to provide for a modular school complex.

5. LEASE APPROVAL AND FUNDING RESOLUTION - DUBOIS GROUND LEASE

Board approval of a three-year lease with the Dubois Alumni Association requires a Resolution to the Wake County Board of Commissioners approving of the ground lease and other provisions of NC General Statute 115C-530. Fiscal Implications: Annual lease cost using gymnasium $43,400. Annual lease cost not using gymnasium $36,000. Recommendation for Action: Staff requests Board approval of a Resolution to the Wake County Board of Commissioners approving of a ground lease with the Dubois Alumni Association.

6. NAME FOR NEW SCHOOL FACILITY

On November 5, 2004, the Board of Education acquired 7.7 acres and two buildings containing approximately 42,000 square feet located Highway 64 East, Raleigh. The primary building containing approximately 32,000 square feet will be renovated for use as the new Alternative Middle School. The property fronts Highway 64 East with a secondary entrance off Freedom Drive. The property has been known as the Hedingham Oaks Complex. Naming of the facility is now required. Fiscal Implications-None. Recommendation for Action- Staff requests Board approval to officially name the new Alternative Middle School-"Hedingham Middle School."

INFORMATION ITEMS

FINANCE

1. Potential Changes In Local Expenditures For 2004-2005
To report potential changes in local expenditures for 2004-2005 as of December 31, 2004.
Fiscal Implications: Potential adjustments within the local budget. Transactions transferring budget between accounts will be reported to the Board of Education with all Budget Amendments and Transfers quarterly.

CLOSED SESSION

To consider confidential student information protected under the Family Educational Rights and Privacy Act (FERPA) and G.S. 115C-402.
To consider confidential personnel information protected under G.S. 115C-319.
ACTION ITEMS (cont.d)

HUMAN RESOURES

1. Recommendation for Administrative Appointment

2. Request for Leaves

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.