WCPSS--Board of Education

OPEN SESSION

Committee of the Whole 2 p.m.

1. Presentation on Existing School Projects

2. Year-round High School Presentation
CALL TO ORDER - 4 p.m.

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chair's Comments
Superintendent's Report

PUBLIC COMMENT

Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.
PUBLIC COMMENT NOTICE: The 2006-07 Proposal for Student Assignment was posted to the district's website on Monday, December 12, 2005, for a public comment period through January 1, 2006. The Board will receive the proposed plan in February 2006. After that presentation is made, the Board of Education will set public hearing(s) to receive public comment on the proposed plan; therefore, student assignment comments will not be heard as part of the Board's regular business meeting public comment.

RECOGNITION

1.ART CONTEST

1.To recognize the cooperative efforts between Wake County Public School System and the Home Builders Association.

2.To recognize art teachers of winning Wake County Schools.
Fiscal Implications: None. Recommendation for Action: Recognition.

APPROVAL OF MEETING AGENDA

CONSENT ITEMS

APPROVAL OF MEETING MINUTES

December 20, 2005 - Committee of the Whole Minutes
December 20, 2005 - Board Meeting Minutes
December 20, 2005 - Closed Session Minutes
January 3, 2006 - Committee of the Whole Minutes
January 3, 2006 - Board Meeting Minutes
January 3, 2006 - Closed Session Minutes

FACILITIES

1.INTERLOCAL AGREEMENT: HOLLY SPRINGS ELEMENTARY SCHOOL -AGREEMENT FOR THE CONSTRUCTION OF AN EXTENSION TO THE CARPOOL STACKING LANE AND ADDITIONAL PARKING ASSOCIATED WITH JONES PARK LOCATED AT HOLLY SPRINGS ELEMENTARY SCHOOL

In an effort to address traffic congestion on Holly Springs Road caused during student drop-off and pickup times at Holly Springs Elementary School, the Town of Holly Springs and the school system agreed that the Town would construct an extension to the carpool stacking lane and add associated parking for Jones Park at Holly Springs Elementary School. The Town agreed to pay the first $100,000 of the estimated $180,000 construction costs. The Town completed the work during the 2005 summer and presented WCPSS a final construction invoice for its portion of the costs of $32,410.00. Fiscal Implications: Town will maintain the extension to the carpool stacking lane and associated parking for Jones Park as defined in the Level 4 Joint Use Agreement between the Board of Education and Town executed on March 8, 2005. Funding is available from the Deferred Maintenance component of PLAN 2000. Recommendation for Action: Board approval of the agreement authorizing the reimbursement of $32,410.00 to the Town for construction costs.

2.EASEMENT: WAKE FOREST-ROLESVILLE HIGH - HIGHWAY RIGHT OF WAY AND PERMANENT DRAINAGE

North Carolina Department of Transportation (NCDOT) desires to make road improvements to Stadium Drive adjacent to Wake Forest-Rolesville High School to include the widening of the Stadium Road bridge and construction of a pedestrian walkway. NCDOT also desires to realign a portion of an existing drainage creek as it flows along the edge of the Wake Forest-Rolesville High School property and into the creek that is spanned by the bridge sought to be replaced. NCDOT has requested that the Wake County Board of Education grant and convey by deed an area of 2463.8 square feet of the Wake Forest-Rolesville High School property as needed to accommodate the proposed roadway improvements, and has also requested that the Wake County Board of Education grant and convey a permanent drainage easement to be used solely for the construction and perpetual maintenance of drainage installation. Fiscal Implications: $16,000 is to be paid by NCDOT to WCPSS as consideration. Recommendation for Action: Staff request Board approval.

3. CONSTRUCTION MANAGEMENT-AT-RISK SELECTION: EAST WAKE HIGH RENOVATION AND ADDITION PROJECT

In accordance with the professional services selection procedures (policy 7265) adopted by the Wake County Board of Education August 9, 2005, the selection committee recommends the selection of the construction management-at-risk Joint Venture of Heery International, Inc. and D. H. Griffin Construction, LLC, for construction of the East Wake High renovation and addition project. Pearce, Brinkley Cease & Lee, PA, is the designer for this project. Fiscal Implications: Construction Management fees will be negotiated in accordance with professional services procedures using the Board approved construction manager-at-risk contract. Recommendation for Action: Board approval is requested.

4.CONSTRUCTION MANAGEMENT-AT-RISK SELECTION: EAST MILLBROOK MIDDLE RENOVATION AND ADDITION PROJECT

In accordance with the professional services selection procedures (policy 7265) adopted by the Wake County Board of Education August 9, 2005, the selection committee recommends the selection of the construction management-at-risk firm of Barnhill Contracting Company for construction of the East Millbrook Middle renovation and addition project. The Roberts Group, PA, is the designer for this project. Fiscal Implications: Construction Management fees will be negotiated in accordance with professional services procedures using the Board approved construction manager-at-risk contract. Recommendation for Action: Board approval is requested.

5.CONSTRUCTION MANAGEMENT-AT-RISK SELECTION: AVERSBORO ELEMENTARY RENOVATION AND ADDITION PROJECT

In accordance with the professional services selection procedures (policy 7265) adopted by the Wake County Board of Education August 9, 2005, the selection committee recommends the selection of the construction management-at-risk firm of Turner Construction Company for construction of the Aversboro Elementary renovation and addition project. The designer selection process is under way for this project. Fiscal Implications: Construction Management fees will be negotiated in accordance with professional services procedures using the Board approved construction manager-at-risk contract. Recommendation for Action: Board approval is requested.

6.CONSTRUCTION MANAGEMENT-AT-RISK SELECTION: LYNN ROAD ELEMENTARY RENOVATION AND ADDITION PROJECT

In accordance with the professional services selection procedures (policy 7265) adopted by the Wake County Board of Education August 9, 2005, the selection committee recommends the selection of the construction management-at-risk firm of Centex Construction for construction of the Lynn Road Elementary renovation and addition project. Skinner, Lamm & Highsmith, PA, is the designer for this project. Fiscal Implications: Construction Management fees will be negotiated in accordance with professional services procedures using the Board approved construction manager-at-risk contract. Recommendation for Action: Board approval is requested.

7.CONSTRUCTION MANAGER AT RISK AGREEMENT: EAST WAKE HIGH

The PLAN 2004 School Building Program includes the construction of East Wake High. Negotiations have been completed with the joint venture of Heery International, Inc. and D. H. Griffin Construction, LLC, for the construction management of this project. The form of agreement for Construction Management At Risk has been previously reviewed and approved by the Board. Pearce, Brinkley, Cease & Lee, PA, is the designer for this project. Fiscal Implications: Funding is available from the total project budget o $20,233,278. Current available funds consist of $1,079,172 from the PLAN 2000 School Building Program Start-Up and $19,144,106 from the PLAN 2004 School Building Program. The total project budget includes proposed compensation for the Construction Management of $80,000 for pre-construction services and 3.5% of the construction cost for the construction management fee. Recommendation for Action: Board approval is requested.

8.CHANGE ORDER NO. 3: MARTIN MIDDLE

Board approval is requested for Change Order No. 3 to DeVere Construction Company, Inc. This change order, in the amount of $122,421, is for the construction of permanent concrete steps from the school paved parking lot to the entrance of the administration building and to construct a handicap accessible ramp from the cafeteria area to the soccer field. This work was intended to be part of another contract, but due to the high cost quoted by the other contractor, it was not included in the other contract. Fiscal Implications: Funding is available from the total project budget of $24,009,010 of which $1,157,258 is from the PLAN 2000 School Building Program, and $22,851,752 is from PLAN 2004. Recommendation for Action: Board approval is requested.

9.CHANGE ORDER NO. 3: ADJUSTMENT TO PACKAGE F ALLOWANCES

Board approval is requested for Change Order No. 3 to adjust the contractual allowances in the 2004 Mobile Classroom Package F contract. This change order, in the amount of negative $215,416.50, is for work that was removed and not performed as per the original contract. A fewer number of mobile units were relocated than originally anticipated. Fiscal Implications: Funding will be returned to the PLAN 2000 and PLAN 2004 Relocation project budget. Recommendation for Action: Board approval is requested.

10.BIDS: SITE SET-UP OF MOBILE CLASSROOM UNITS / PACKAGE B

Bids were received on December 20, 2005, for the site set-up of twenty-five (25) mobile classroom units, including alternate #1 for an additional twenty-eight (28) mobile classroom units. Staff and H.S. Annis Architect, AIA recommend award of the single-prime contract to C. Blake Lewis Construction in the amount of $1,157,298. Fiscal Implications: Funding is available from the project budget of $4,635,000 for the leasing and set-up of one hundred and three (103) classrooms (mobile/modular units) which is part of the $5,385,000 2006 Crowding Solution budget. Funds in the amount of $1,157,298 will be encumbered from PLAN 2004 Program Contingency until the reallocation approved by the Board on December 6, 2005, is approved by the Board of Commissioners on February 6, 2006. Recommendation for Action: Board approval is requested.

FINANCE

1.GIFTS TO THE SYSTEM

Forty-one gifts have been donated to the Wake County Public School System. The approximate value of the gifts is $50,219.72. Fiscal Implications Not applicable.

2.REPORT OF ADMINISTRATION APPROVED CONTRACTS

The attached summaries are provided as information in accordance with Board Policy 8361. The summaries list all change orders and contracts having a value greater than $50,000 and not over $100,000 and purchase orders in excess of $250,000 for December 2005. Fiscal Implications: Not applicable.

PROGRAM

1.CONTRACT WITH DAMAR SERVICES, INC.

Damar is in Indiana, and it is a private, non-profit corporation. A student with a disability was served at this residential facility prior to moving to Wake County. It is agreed that this student should continue to receive services in the Damar facility through June 30, 2006, to facilitate the transition to the Wake County Public School System, where the student will be served under an IEP established by the Board and parents as provided by law. Fiscal Implications: Funds will be taken from Fund 3 (PRC 60). Total not to exceed $112,860.00. Recommendation for Action: Staff is requesting Board approval.

2.AMENDMENT TO CONTRACT WITH SHIGLEY FAMILY SERVICES

The CDSA (formerly The Development Evaluation Center) no longer evaluates children ages three through five. The responsibility has now fallen to school systems. This has caused a significant increase in the number of evaluations that we will need to complete. Our staff is unable to complete these additional evaluations without contracting with other agencies. In order to help ease the burden caused by these additional evaluations, the state has allotted additional funds in PRC 60. We are using these funds to contract with Shigley Family Services. Fiscal Implications: Funds will be taken from Fund 3 (PRC 60). Increase current contract from $160,000 to $331,500 (an increase of $171,500). Recommendation for Action: Staff is requesting Board approval.

3.GRANT PROPOSALS

1.Competitive (#1019): Tool Factory, Olympus/Davis Drive Elementary School.

2.Competitive (#1020): NC Department of Environment and Natural Resources, Mobile Source Emissions Reduction/Central Office, Transportation.

3.Competitive (#1021): Town of Garner/Garner Senior High School.

4.Entitlement (#1022): US Department of Education, Office of Elementary and Secondary Education, Title VIII Impact Aid/Central Office, Administrative Services.

5.Collaboration (#1023): US Department of Education, Small Business Innovation Research Program/Central Office, Guidance and Counseling with EDSTAR, Inc. as the fiscal agent.

6.Collaboration (#1024): Wake County Board of Alcohol Control/WCPSS Central Office, Guidance and Counseling Department with Raleigh Police Department as the fiscal agent.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by grant program. Recommendation for Action: Staff is requesting Board approval.

4.GRANT PROPOSAL: LEARN AND EARN EARLY COLLEGE

1.The Learn and Earn Early College was presented as an information item at the January 4, 2006, Board of Education meeting. Today, we seek the Board's approval to submit the implementation grant proposal, and name the school. Naming the school will allow this planning team to seek a school number in compliance with the grant proposal requirements. The recommended name of the school is the Wake Early College of Health and Sciences. Fiscal Implications: The Governor's program allows grant recipients to receive three supplemental positions, a counselor, a teacher, and a liaison with the community college.

2.Legislation has been passed that provides state funding of a principal for the school.

3.Staffing at the school will be funded through state and school district formulas. Grant funds will support professional development, contractual services, and materials/supply expenditures.

4.$70,000.00 one time new school start up funds to purchase additional equipment, supplies, and contract services for the new high school will be requested from local funds.

5.Transportation will be provided.
Recommendation for Action: Staff recommends naming the school and approving the implementation grant proposal.

HUMAN RESOURCES

1.REQUEST FOR LEAVES

COMMITTEE CHAIRS' REPORTS

ACTION ITEMS

FACILITIES

1.SCHEMATIC DESIGN: EAST MILLBROOK MIDDLE - PHASE I

Staff will present the schematic design documents prepared by The Roberts Group, for the Phase I construction and renovation of East Millbrook Middle School. Phase I consists of site work, front traffic loop, bus loop, and modular pad preparation. Fiscal Implications: The total proposed budget will be determined with the development of the next building program. The estimated current budget is approximately $30,000,000, of which $3,470,802 is currently available from the PLAN 2004 School Building Program. The remainder of the funds will come from the next building program. Recommendation for Action: Board approval is requested.

FINANCE

1.NATIONAL SCHOOL BOARDS CONFERENCE AND RALEIGH CHAMBER INTER-CITY VISIT FOR MEMBERS OF THE BOARD OF EDUCATION

The National School Boards Association (NSBA) Annual Conference is in Chicago, Illinois, from April 8 through 11, 2006; and The Greater Raleigh Chamber of Commerce 2006 Inter-City Visit is to Minneapolis-St. Paul, Minnesota on May 4-7 of this year. It has been the practice of the school board to have representation at each of these events. The Board would anticipate up to 3 members attending the NSBA Conference and up to four members attending the Inter-City Visit. The registration for the NSBA Conference is $635 per person (does not include airfare, accommodations, meals). The Conference Registration Fee for the Chamber Inter-City Visit is $2099 per person (includes airfare, accommodations, ground transportation, and meals). Fiscal Implications: It is estimated that the per person cost for the NSBA Conference (including registration, airfare, accommodations, meals) would be approximately $1800 for a total of $5400 for 3 people. The cost for the Chamber Inter-City Visit would be approximately $8400 for 4 people. Funds in the amount of $14,000 will be transferred from savings identified in the Potential Changes to Local Expenditures Report to the Board of Education travel budget code. Recommendation for Action: Board approval is requested.

INFORMATION

PROGRAM

1.NATIONAL SCHOOL BOARDS ASSOCIATION SITE VISIT TO THE WCPSS

The National School Boards Association's ITTE: Education Technology Programs has been hosting site visits to districts for nearly twenty years. The WCPSS will join in hosting one of these visits March 12 - 14, 2006. The theme of the visit is Teaching, Learning, and Leading with Technology. Highlights include visits to schools where participants will see the use of technology by teachers and students that support instruction. Community partners are joining the WCPSS as we host our guests during this important NSBA event. Fiscal Implications: Staff time, printing expenses. Recommendation for Action: This item is presented for information only.

CLOSED SESSION

lTo consider confidential personnel information protected under G.S. 115C-319.
ACTION ITEMS (contd.)

HUMAN RESOURCES

1.RECOMMENDATION(S) FOR ADMINISTRATIVE APPOINTMENT

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.