WCPSS--Board of Education

OPEN SESSION

CALL TO ORDER - 2 p.m.

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chair's Comments
Superintendent's Report

APPROVAL OF MEETING AGENDA

INFORMATION ITEMS

INSTRUCTIONAL PROGRAM

1. 2006-2007 INTERNATIONAL BACCALAUREATE PERSONAL PROJECT PRESENTATIONS

The International Baccalaureate (IB) personal project is an in-depth project completed over an extended period of time. The tenth-grade personal project presentations took place on December 7 at Broughton High School with over 500 students presenting their 10-minute oral presentations. IB partnership faculties from Broughton High School, Daniels Middle School, and East Millbrook Middle School came together at Broughton to form 80 assessment teams. These faculty committees assessed the projects using the internationally recognized and published IB criterion referenced assessment. This assessment is an important component presented at the conclusion of the IB Middle Years Programme (MYP) which starts in 6th grade and ends in 10th grade. Project topics are student selected and include ideas such as building a prosthetic leg, staging a benefit concert to raise money for the Miracle League of the Triangle ($22,000 raised), or building a self-contained glider swing. Fiscal Implications: There are no fiscal implications. Recommendation for Action: This item is presented for information.

2. HEALTHFUL LIVING EDUCATION: EQUIPPING STUDENTS TO BE FIT, HEALTHY AND READY TO LEARN!

The North Carolina Association for Athletics, Health, Physical Education, Recreation and Dance (NCAAHPERD) recently recognized Fernando Ortega and Rebecca Clark as being our state's best physical educators. They will be demonstrating the millennium's "New PE" comprised of researched-based, technology-inspired activities that boast minimal "down" time, increased heart rates and everyone moving simultaneously! Their dedication to this cutting edge fitness experience notably inspires our students to embark on a life long commitment to wellness. Fiscal Implications: None. Recommendation for Action: Information only.
PUBLIC COMMENT - 3 p.m.
Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.
INFORMATION ITEMS (Cont'd.)

FACILITIES

1. GROWTH AND PLANNING REASSIGNMENT PLAN FOR 2007-2008

The staff of the Growth and Planning Department will present recommendations for the 2007-2008 Growth and Planning Reassignment Plan. Fiscal Implications: The opening of new schools and student movement will result in increased transportation costs. Other facility-related costs will be avoided. Recommendation for Action: Staff is presenting for information.

CONSENT ITEMS

APPROVAL OF MEETING MINUTES

November 14, 2006 - Facilities Committee Meeting Minutes
November 16, 2006 - Board Work Session Minutes
November 21, 2006 - Closed Session Minutes
December 5, 2006 - Committee of the Whole Minutes
December 5, 2006 - Board Meeting Minutes
December 5, 2006 - Closed Session Minutes
December 12, 2006 - Committee of the Whole Minutes

FINANCE

1. AUTHORIZATION FORMS

These authorization forms designate the persons authorized to sign vouchers for the payment of money on behalf of Wake Forest Elementary School. Fiscal Implications: These authorization forms are required for bank records. Recommendation for Action: Approval of Authorization Forms.

2.AUTHORIZATION FORMS

These authorization forms designate the persons authorized to sign vouchers for the payment of money on behalf of West Millbrook Middle School. Fiscal Implications: These authorization forms are required for bank records. Recommendation for Action: Approval of Authorization Forms.

3.GIFTS TO THE SYSTEM

One hundred and five gifts have been donated to the Wake County Public School System. The approximate value of the gifts is $59,152.49. Fiscal Implications: Not applicable. Recommendation for Action: No action is required.

4.JOINT VENTURE AGREEMENT FOR TRIANGLE LEADERSHIP ACADEMY

This is to renew the contract and funding for Wake County Public Schools continued participation in Triangle Leadership Academy. Fiscal Implications: $150,000.00 per year. Recommendation for Action: Seeks Board approval.

FACILITIES

1. MATERIALS TESTING SERVICES: RIVER BEND ELEMENTARY

Negotiations have been completed with Terracon Consultants, Inc. to provide construction materials testing and inspection services for River Bend Elementary in the amount of $120,000 in accordance with the Master Service Agreement for Geotechnical/Materials Testing Services and the Individual Project Proposal Agreement. Fiscal Implications: Funding is available from the total budget of $21,803,819 of which $2,292,654 is from PLAN 2004 Start-Up funds, $19,511,165 is from CIP 2006. Recommendation for Action: Board approval is requested.

2. BIDS: MASTER SERVICE AGREEMENTS FOR CLEANING

Bids for the Master Service Agreement for Cleaning were received on December 5, 2006. These services will be utilized in preparing schools for occupancy at the end of the construction process. Staff recommends award of Master Service Agreements to Facilico, Inc. and RTP Building Maintenance Co., Inc., with contract duration from January 10, 2007 through December 31, 2007. Fiscal Implications: Cost for each project will be paid by the individual project capital budget. Recommendation for Action: Board approval is requested.

3. PARKING LEASE RENEWAL: WAKE FOREST-ROLESVILLE HIGH

Southeastern Baptist Theological Seminary has agreed to again lease to the Board of Education 80 parking spaces on Seminary property near Wake Forest-Rolesville High School. The renewal lease duration is from July 1, 2006 until June 30, 2008. The lease is for the continued use of parking spaces located at the corner of Rock Springs Road and West Stadium Avenue. Fiscal Implications: An annual lease payment of $10,000 will be due for each year of the term. Funding is available from the 2006-2007 Annual Operating Budget. Recommendation for Action: Staff requests Board approval.

4. RESOLUTION: CHILD NUTRITION WAREHOUSE DESIGNER SELECTION

This resolution is presented to request a waiver of the traditional designer selection process and to select H.S. Annis Architects for the design of the Child Nutrition Warehouse expansion at the Rock Quarry Central Services Complex. This request is in accordance with NCGS 143-64.32, which allows the exemption of the statutory designer selection process. The specific reason for this exemption is that H.S. Annis was the architect for the last Child Nutrition addition project on the campus and is familiar with the campus. Also this design is expected to be a pre-engineered metal building addition and this designer has experience with the building type having designed other pre-engineered schools for the school system. This waiver will shorten design time, reduce cost, and help expedite the project. Staff recommends proceeding with the negotiation of a design contract with H.S. Annis Architects. Fiscal Implications: None at this time. Recommendation for Action: Board approval is requested.

5. CHANGE ORDER #1: MASTER JOB ORDER CONTRACT GS 0607-111

A Master Job Order Contract is an agreement for services using the indefinite quantity, indefinite delivery method. Additional work requirements have been identified in the area of small scale short duration general construction projects managed by M&O. Staff recommends approval of CO #1 in the amount of $160,000 to 39 Construction Company, LLC. Fiscal Implications: Funds are available within the current Maintenance and Operations Department budget. Recommendation for Action: Board approval is requested.

INSTRUCTIONAL PROGRAM

1. DANIELS MIDDLE SCHOOL TRIP TO TOYKO AND SHIWA TOWN, JAPAN

Students participating will be representative of grades 7-8.
Approximately eight students will participate and two chaperones.
Students will depart from RDU on Thursday, June 14, and return on Friday, June 22, 2007. No school will be missed as this is over summer break.
The students will compare and contrast school and country cultures. This is the third year of a three year exchange program with the Shiwa Town School District, Iwate Prefecture, Japan.
Fiscal Implications: The cost per student will be approximately $2,800.00. The total cost will be approximately $22,400.00. The PTA will contribute $2000.00 for financial assistance and parents will organize a fundraiser to defray the cost of the trip. Recommendation for Action: This item is recommended for consent.

2. DRIVER EDUCATION CONTRACT 2007-2008

Statutory authority G.S. 20-881, 115C-216 and Title 16 of the N.C. Administrative Code provide enabling authority to contract for Driver Education Program Services.
The Request For Proposal (RFP) solicits proposals that must meet the specifications and conditions of the RFP. The Board of Education must ultimately approve the contract with the successful vendor.
Bryant Driving School and Jordan Driving School requested RFPs and turned in proposals.
North Carolina Driving School elected not to bid on this contract.
Recommend awarding contract for Driver Education Program Services to Jordan Driving School, Inc.
Fiscal Implications: Total projected contract cost is $2,140,000.00 based on 10,000 students. The N.C. Department of Transportation Allocation will fund all costs of the program for Driver Education. No local funds will be used to support this program. Recommendation for Action: This is presented to Wake County Public School System's Board of Education to approve the contract for Driver Education with Jordan Driving School for the period of July 1, 2007 to June 30, 2008.

HUMAN RESOURCES

1.RECOMMENDATIONS FOR EMPLOYMENT

a.Professional
b.Support
c.Contracted Central Services Administrators

COMMITTEE CHAIRS' REPORTS

RECOGNITION

RECOGNITION OF THE FALL ATHLETIC STATE CHAMPIONSHIPS AND INDIVIDUAL STUDENT ATHLETE ACCOMPLISHMENTS - 4:30 p.m.
The North Carolina High School Athletic Association (NCHSAA) recognizes athletic accomplishments by providing state championships in 22 sports throughout the school year. During the fall sports season, Broughton High School Boys' Soccer team won the State Championship. A resolution for Broughton High School recognizing this accomplishment will be presented to the head coach of the team.
Gabby Mayo, Southeast Raleigh Student Athlete, has won two national honors for her track accomplishments. She has been named USA Track and Field News Female Athlete of the Year, and has been named USA Track and Field's Youth Athlete of the Year for 2006. A resolution recognizing these accomplishments will be presented to her.
Fiscal Implications: None. Recommendation for Action: For recognition only.
SPOTLIGHT ON STUDENTS - 5 p.m.
Nineteen students will be recognized as Spotlight on Students award winners. Fiscal Implications: None. Recommendation for Action: None

CLOSED SESSION

To consider confidential personnel information protected under G.S. 143-318.11(a)(6) and 115C-319.
To consider confidential student information protected under the Family Rights and Privacy Act (FERPA) and G.S. 115C-402.

ACTION ITEMS

HUMAN RESOURCES

1.RECOMMENDATION(S) FOR ADMINISTRATIVE APPOINTMENTS

2.ADMINISTRATIVE TRANSFERS

LEGISLATIVE

1.2007 LEGISLATIVE AGENDA

The Legislative Agenda has been reviewed by the Legislative Committee and is being presented for Board approval. Fiscal Implications: Undetermined at this time. Recommendation for Action: Board approval is requested.

POLICY

1.POLICY 1323-RULES OF ORDER

Revised First Reading
The policy has been revised in order to provide guidelines and parameters regarding absentee voting by Board Members. The policy was revised with the guidance of Ann Majestic. It was approved by the Policy Committee on 12.12.06. Fiscal Implications: none. Recommendation for Action: Staff is requesting Board approval.

2.POLICY 3222-INSTRUCTIONAL PLANNING

Revised First Reading
The policy has been revised in alignment with recent changes in legislation. As revised, the policy specifies that School Improvement Plans must include a plan to provide duty-free instructional planning for teachers. The policy was revised with the guidance of Ann Majestic. It was approved by the Policy Committee on 12.12.06. Fiscal Implications: none. Recommendation for Action: Staff is requesting Board approval.

3.POLICY 3224-DUTY FREE LUNCH PERIOD

Revised First Reading
The policy has been revised in alignment with recent changes in legislation. As revised, the policy specifies that School Improvement Plans must include a plan to provide all full-time assigned classroom teachers a duty free lunch period on a daily basis or as otherwise approved by the school improvement plan. The policy was revised with the guidance of Ann Majestic. It was approved by the Policy Committee on 12.12.06. Fiscal Implications: none. Recommendation for Action: Staff is requesting Board approval.

FACILITIES

1. BIDS: KNIGHTDALE ELEMENTARY ADDITIONS & RENOVATIONS PHASE 2

Staff requests pre-approval of bids for Knightdale Elementary Additions and Renovations Phase 2, provided the bids are within the budget of $5,025,625. Bids are scheduled to be received on January 4, 2007. Staff requests that pre-approval include issuance of Notice to Proceed and execution of the agreement by the Board Chair and Superintendent. Staff will provide recommendation for award and bid tabulations, for ratification at a future Board meeting. Pre-approval allows acceleration of preliminary construction activities at minimal financial risk. Fiscal Implications: Funding is available from the total project budget of $6,426,511, as provided in the PLAN 2000 School Building Program. Recommendation for Action: Board approval is requested.

2. SCHEMATIC DESIGN AND PERMISSION TO ADVERTISE: E-22 ELEMENTARY (CARY PARK)

Staff will present the schematic design documents prepared by Cherry Huffman Architects, P. A. for construction of the E22 (Cary Park) Elementary School. In order to meet the tight construction schedule needed to complete this project for a 2008 school opening, it is proposed to advertise some bid packages early, before completion of the total design package. Staff has reviewed the construction documents for these early bid packages and requests Board approval and authorization to advertise. Staff will present the award of the contracts to the Board for approval on February 20, 2007. Staff also requests Board approval and authorization to advertise for the remaining project packages upon completion of design and satisfactory review by staff. Staff will bring these packages to the Board for approval after receipt of bids. Fiscal Implications: Funding is available from the total project budget of $22,216,953, of which $745,000 is from PLAN 2004 School Building Program, $330,823 is available from funds passed through Wake County from the developer in fiscal year 2004-2005, $15,971,953 from CIP 2006, and $5,169,177 is to be provided by the developer. Recommendation for Action: Board approval is requested.

3. INTERLOCAL AGREEMENT: HERITAGE HIGH

Wake County Government, the Town of Wake Forest, and the Board of Education are working together for the development of a school and adjacent park near the intersection of Rogers Road and Forestville Road. The Board, Town, and County contributed funds for the land purchased and deeded to the Board. The Board, Town, and County jointly planned the development of the outdoor recreational facilities for the site. The Board is responsible for the preparation of the project's master plan to include additional athletic fields, parking, drive access, and associated infrastructure approved and funded by the Town and County. The Board will supervise construction of the school and the additional recreational improvements funded by the County and Town. The County and Town are responsible for the construction costs of the recreational improvements as well as the design costs associated with those improvements. The County will contribute $242,000 to the Town towards the design and construction costs of the recreational improvements and the Town is contributing up to $3,300,000 towards the design and construction costs of the recreational improvements in accordance with the approved Master Plan. The Town is also responsible for any change orders associated with their portion of the project. The Joint Use Agreement has been drafted and is awaiting review and approval. Fiscal Implications: None. Recommendation for Action: Board approval is requested.

4. INTERLOCAL AGREEMENT: BANKS ROAD ELEMENTARY (E23)

On August 2, 2006, Wake County and the Board of Education jointly purchased 53.06 acres for development for an elementary school site (E-23) and other park components to be collaboratively planned by and divided among Wake County, Town of Fuquay-Varina, and Board of Education. The County, Town and Board have since jointly developed a concept plan for development of the site and identification of proposed property lines for subdivision of the tract into three parts: open space to be deeded to Wake County, a Town park area to be deeded to Town of Fuquay-Varina, and an elementary school site to be deeded to the Board of Education. The Town agrees to purchase the acreage for the Town park for $15,000 per acre, and the County and Board of Education will reconcile the amounts already paid at closing to reflect the Town's purchase, the County's agreement to purchase the open space for $7,500 per acre, and the Board's agreement to purchase the school site for $24,217 per acre. The Town, County and Board will jointly plan for development of the property pursuant to an agreed upon Master Plan, which will include the following minimum proposed design features: an 800 student capacity (traditional) elementary school and related program areas (Board's Obligation); a Town Park consisting of active recreation areas including three soccer fields and a baseball field, restroom/concession building, picnic shelters, playgrounds, additional parking and other amenities (Town's Obligation); and the preservation of open space to protect the Middle Creek significant natural area (County's Obligation). The County and Town are responsible for the construction costs of the recreational improvements as well as the design costs associated with those improvements. The County is contributing up to $250,000 to the Town towards the design and construction costs of the recreational infrastructure improvements. The Town is also responsible for change orders associated with their portion of the project. Fiscal Implications: None. Recommendation for Action: Board approval is requested.

5. INTERLOCAL AGREEMENT: E24 ELEMENTARY LOCATED IN NORTHWEST RALEIGH

On September 20, 2006, the Board of Education purchased 33.938 acres for development for an elementary school site (E-24) and other park components to be collaboratively planned by and divided among the Board of Education and City of Raleigh. Wake County, City, and Board have since jointly developed a concept plan for development of the site and identification of proposed property lines for subdivision of the tract into two parts: a city park area to be deeded to City of Raleigh, and an elementary school site to be retained by the Board of Education. The City agrees to purchase the acreage for the city park for a price to be determined by a formula included in the Interlocal Agreement, and based upon final surveyed acreage of each parcel and appraised values as determined by a jointly funded appraisal. The City, County, and Board will jointly plan for development of the property pursuant to an agreed upon Master Plan, which will include the following minimum proposed design features: an 800 student capacity (traditional) elementary school and related program areas (Board's Obligation); a neighborhood park consisting of active and passive recreation areas, that may include open play fields, restrooms, picnic shelters, playgrounds, trails, parking facilities and other amenities, and the preservation of open space and natural areas (City's Obligation). The County and City are responsible for the construction costs of the recreational improvements as well as the design costs associated with those improvements. The County is contributing up to $250,000 to the City towards the design and construction costs of the recreational infrastructure improvements. The City is also responsible for change orders associated with their portion of the project. Fiscal Implications: None. Recommendation for Action: Board approval is requested.

6.OFFER TO PURCHASE AND CONTRACT FOR SALE: PORTION OF THE EAST CARY MIDDLE SCHOOL LAND

The Board of Education owns 40.0 acres of land on Southeast Maynard Road known as the East Cary Middle School tract that it currently uses as a Ninth Grade Center for Cary High School. On August 8, 2006, the Board of Education declared the southernmost 5.0 acres of the tract as surplus property and ordered its sale. At its September 18, 2006 meeting, the Wake County Board of Commissioners declined to purchase the property at fair market value. Terms and conditions of an Offer to Purchase and Contract have been reached to sell the approximately 5.0 acres of the southern end of the property to Town of Cary at a purchase price of one hundred fifty thousand ($150,000) dollars. The property is further identified as a portion of PIN # 0763994193 of approximately 5.0 acres, the precise area of which shall be confirmed by survey. Fiscal Implications: Estimated income is $150,000. Recommendation for Action: Staff requests Board approval of the terms and conditions of the proposed contract, conditioned upon and subject to completion of such additional advertisement and upset bid process as may be applicable and described in N.C.G. S. 115C-518 and N.C.G.S. 160A-269.

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.