WCPSS--Board of Education

OPEN SESSION

CALL TO ORDER - 3 P.M.

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chair's Comments
Superintendents Comments

APPROVAL OF MEETING AGENDA

INFORMATION ITEMS

1. SUPERINTENDENT'S MID-TERM REPORT

The work to align and initiate efforts in support of the superintendent's vision and
strategic directives, as well as future direction for the school system, will be presented to
the Board of Education. Fiscal Implications: To be determined. Recommendation for
Action: This item is being presented for information.

2. NAME FOR NEW ELEMENTARY SCHOOL IN RALEIGH (E-21)

On or about October 1, 2008, the Board of Education acquired approximately 19.774 acres for use as an elementary school in the E-21 target area, with a school scheduled to open in 2011. Naming of the new elementary school facility is now requested. The following names are proposed for consideration (1) Southeast Raleigh Elementary, (2) Walnut Creek Elementary, and (3) Sunnybrook Road Elementary. Southeast Raleigh Elementary is proposed as it identifies the area of the town within which the school site is located, will help to identify the location of the site, and will help to establish a community identity for the facility. Walnut Creek Elementary is proposed because of the site's proximity to Walnut Creek, into which water from the site drains, and which is the nearest notable geographic or natural feature. Sunnybrook Road Elementary is proposed as it identifies the road from which the school will be accessed and will help to specifically identify the location of the site. Fiscal implications: None. Recommendation for action: None, as this item is presented for information only and Board approval will be requested at the second presentation to the Board.

PUBLIC COMMENT - 4 P.M.

Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. Public hearings have been scheduled for January 8, 12, 14, and 25 in order for citizens to address the Board of Education regarding student assignment matters. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

CONSENT ITEMS

APPROVAL OF MEETING MINUTES

November 18, 2008-Board of Education Meeting Minutes
December 16, 2008- Committee of the Whole Meeting Minutes

FINANCE

1. GIFTS TO THE SYSTEM

Forty-seven gifts have been donated to the Wake County Public School System. The
approximate value of the gifts is $29,900.00. Fiscal Implications: Not applicable.
Recommendation for Action: No action is required.

2. CHANGE ORDER 5: L-3 EITS SERVICE AGREEMENT

L-3 was chosen through an RFP process in 2005 to provide WAN/LAN network support
services. An agreement was initially executed July 1, 2005. Due to unique circumstances, a
change order was used to extend these services for a fourth year through June 30, 2009.
An RFP will be released prior to the new expiration date in order to determine a service
provider beginning July 2009. Funding was increased $636,480.00 through operating
budget to cover network support services in 2008-09. L-3 is now being asked to provide
personnel to help complete network infrastructure installation and upgrade projects in
order to avoid further delays in the overall schedule. Current man power provided
through a separate vendor is not sufficient. $250,000 in bond funds will be encumbered to
cover anticipated invoiced amounts for these additional services. Fiscal Implications:
Total amount of change order is $250,000.00. Funding for contracted services was
planned for in the Technology Services portion of the CIP 2006 bond funds.
Recommendation for Action: Staff is requesting Board approval of change order.

STUDENT ACHIEVMENT

1. GRANT PROPOSALS

Collaborative (#004309): National Science Foundation, Discovery Research K-12 / Brentwood Elementary School with NC State University, College of Engineering serving as fiscal agent.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by
grant program. Recommendation for Action: Staff is requesting Board approval.

HUMAN RESOURCES

1. RECOMMENDATIONS FOR EMPLOYMENT

a. Professional
b. Support

BOARD ADVISORY COUNCIL NOMINATIONS

This represents new nominations to the Board Advisory Councils. The nomination forms are attached for the Board's review and consideration. Fiscal Implications: None. Recommendation for Action: Board approval is requested.

ACTION ITEMS

STUDENT ACHIEVEMENT

1. CURRICULUM MANAGEMENT POLICY 5100 REVISIONS

The revisions to the policy address the requirement to assess students for mastery of
learning objectives using both formative and summative assessment. Modifications
indicate the need to assess the effectiveness of the curriculum offered through district
summative assessments. Finally, the modifications indicate the need for schools to analyze
student data as part of the school improvement process. Fiscal Implications: None.
Recommendation for Action: Staff is requesting approval of first reading, waiver of
second reading, and approval of the policy.

2. PROGRAM EVALUATION POLICY 5600

First Reading: Request Waiver of Second Reading
In accordance with the Recommendation 5 of the Curriculum Management Audit,
revisions to Policy 5600 (Program Evaluation) have been prepared. These have been
discussed with the Student Achievement Committee of the Board and the Committee of
the Whole.
The revised policy identifies specific actions that the Superintendent and the Evaluation &
Research Department must carry out to ensure that programs provided to students are
effective and efficient. By using a variety of procedures for conducting evaluations,
including various benefit-cost analyses, the Board and the district's administration will be
able to ensure that students' needs are met and that resources are being well expended.
Fiscal Implication: None. Recommendation for Action: Staff is requesting approval of
first reading, waiver of second reading, and approval of the policy.

FACILITIES AND OPERATIONS

1. AGREEMENT WITH WAKE COUNTY BOARD OF COMMISSIONERS REGARDING CONSTRUCTION OF NEW SCHOOLS AND MAJOR RENOVATION OF EXISTING SCHOOLS: SECOND ADDENDUM TO SALES TAX AGREEMENT REGARDING LEASE CONVEYANCES

Wake County Public School System (WCPSS) and Wake County staffs have reached an agreement to modify the method by which the real property interests are transferred by the Board to the County for the duration of construction projects so that the County can claim sales tax refunds from the State. This agreement is supplemental to the original Sales Tax Agreement, entered by the Board of Education and the Board of Commissioner on March 20, 2007, with the primary change being the method of title transfer being accomplished by lease rather than by deed. The lease method of transfer has been approved as effective in a ruling from NC Department of Revenue (NCDOR) staff as evidenced in communications received by Board counsel, upon which both Board and County rely. This modification to the Sales Tax Agreement will enable the Board's utilization of the master lease method of transfer to convey a leasehold interest of all Board-owned properties to the County to maximize sales tax recoupment opportunities. The County Attorney and Board Counsel have reviewed and approved a Second Addendum to the Sales Tax Agreement with respect to form and content. Upon approval of the Second Addendum by the Board of Education, the staff will bring it forward for the Board of Commissioners' consideration. A copy of the proposed Second Addendum is attached. Fiscal implications: The fiscal benefits from a change to the lease method of property interest transfer include: 1) maximized sales tax recovery of all properties, regardless of the size of the capital project; 2) savings of WCPSS staff time to generate accurate property descriptions to support deed recordation and time required for changing construction related documents; 3) efficiency and staff time savings for WCPSS finance department by having all properties treated in the same manner for sales tax purpose; and 4) related efficiency and staff time savings for County staff. Recommendation for action: Staff requests Board approval.

2. AGREEMENT WITH WAKE COUNTY BOARD OF COMMISSIONERS REGARDING CONSTRUCTION OF NEW SCHOOL AND MAJOR RENOVATION OF EXISTING SCHOOLS: APPROVAL OF MASTER LEASE CONVEYANCES METHOD

Wake County Public School System (WCPSS) and Wake County staffs have reached an agreement to modify the method by which the real property interests are transferred by the Board to the County for the duration of construction projects so that the County can claim sales tax refunds from the State. This agreement is supplemental to the original Sales Tax Agreement, entered by the Board of Education and the Board of Commissioner on March 20, 2007, with the primary change being the method of title transfer being accomplished by lease rather than by deed. The lease method of transfer has been approved as effective in a ruling from NC Department of Revenue staff as evidenced in communications received by Board counsel, upon which both Board and County rely. The County Attorney and Board Counsel has reviewed and approved a master lease with respect to form and content. This master lease will convey a leasehold interest of all Board-owned properties to the County. Simultaneously, with the conveyance of the master lease, the County will reconvey, by special warranty deed, all real property previously conveyed to it pursuant to the Sales Tax Agreement. Fee simple title will thereafter be held by the Board, subject to the leasehold interest conveyed to the County by the master lease as is necessary for sales tax recoupment claims. Upon approval of the lease by the Board of Education, the staff will bring it forward for the Board of Commissioners' consideration. A copy of the proposed master lease is attached. Fiscal Implications: The fiscal benefits from a change to the lease method of property interest transfer include: 1) maximized sales tax recovery of all properties, regardless of the size of the capital project; 2) savings of WCPSS staff time to generate accurate property descriptions to support deed recordation and time required for changing construction related documents; 3) efficiency and staff time savings for WCPSS finance department by having all properties treated in the same manner for sales tax purpose; and 4) related efficiency and staff time savings for County staff. Recommendation for Action: Staff requests Board approval.

RECOGNITION- 6 P.M.

SPOTLIGHT ON STUDENTS

Twenty-one students will be recognized as Spotlight on Students award winners.

CLOSED SESSION

To consider confidential personnel information protected under G.S. 143-318.11(a)(6) and 115C-319.
To consider confidential student information protected under G.S. 115c-402 and the Family Educational and Privacy Rights Act, 20 U.S.C. 1232g.
To establish or give instructions concerning the Board's negotiating position related to a potential acquisition of real property, as provided in G.S. 143-318.11(a)(5).
To consult with an attorney employed or retained by the Board in order to preserve the attorney-client privilege as provided in G.S. 143-318.11(a)(3).
ACTION ITEMS - Cont'd

HUMAN RESOURCES

1. RECOMMENDATION FOR ADMINISTRATIVE APPOINTMENT(S)

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.