WCPSS--Board of Education

OPEN SESSION

1. CALL TO ORDER

2. QUORUM DETERMINATION

3. PLEDGE OF ALLEGIANCE

4. INFORMATION

Chair's Comments
Superintendent's Comments

5. APPROVAL OF MEETING AGENDA

RECOGNITION

6. 2008-2009 SCHOOL RECYCLING AWARDS

The Feed-The-Bin School Recycling Program is funded by Wake County, and conducted in partnership with the Wake County Public School System. The principle objective of the Program is to create new generations of life-long recyclers by working with elementary, middle, and high school students throughout the year to promote the environmental and financial benefits associated with diverting wastes from the landfill through recycling. In March 2009, the Feed-The-Bin Program received the American Forest and Paper Associations School Recycling Award. This award is a highly coveted honor, and the Feed-The-Bin Program was selected from 120 applicants across 36 states. Currently, the program is promoted and maintained in 157 schools. Each year Feed-The-Bin Program staff recognize schools that demonstrated outstanding paper recycling performance. The 2008-09
award recipients are as follows: Highest Total Pounds of Recycled Paper: Leesville Rd. High School (28,141 pounds). Highest Pounds of Recycled Paper per Student: Partnership Elementary School (26.8 pounds per student). Largest Increase in Paper Recycling (from the previous school year): Morrisville Elementary School (from 2,556 pounds to 6,586 pounds). Outstanding Recycling Coordinator: Anita Hynus, Musical Arts Teacher/Junior National Honors Society Coordinator, Martin Middle School. Fiscal implications: None. Recommendation for action: For information only.

7. MINORITY BUSINESS ENTERPRISE PROGRAM

Board Policy 7260 addresses Minority Business Enterprise (MBE) Participation in
Construction Contracts. This policy requires staff to actively seek and identify MBEs and
to monitor participation in the school system's construction contracting program. The
goal established by the Board is 10% participation. The Facilities Design and
Construction Department exceeds this goal. Staff will recognize three Construction
Management firms that have contributed to exceeding the goal for minority and women
owned construction firms. Barnhill Contracting Company will be recognized for its 39%
MBE participation effort at River Bend Elementary, Balfour Beatty Construction for
38% at Cary High, and Clancy & Theys Construction Company for 28% at Herbert
Akins Road Elementary. Fiscal implications: None. Recommendation for action: For
information only.

8. PUBLIC COMMENT - 4 P.M.

Citizens who signed up to address the board during public comment will be called on in priority order first
for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed
three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this
public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized
at the end of the agenda for their comments.

CONSENT ITEMS

9. APPROVAL OF MEETING MINUTES

December 15, 2009-Committee of the Whole Minutes
December 15, 2009-Closed Session Meeting Minutes

FINANCE

10. AUTHORIZATION FORMS

These authorization forms designate the persons authorized to sign vouchers for the
payment of money on behalf of Wake County Public Schools. Fiscal Implications: These
authorization forms are required for bank records. Recommendation for Action:
Approval of Authorization Forms

FACILITIES

11. RE-APPROVAL OF AMENDMENT TO AGREEMENT FOR LEESVILLE ROAD WIDENING

On December 1, 2009, the Board approved a resolution directing, in part, that any contract previously authorized under Policy 8361 by the Board that has not been issued or signed, as of the date of that resolution, must be re-approved by the Board. On October 20, 2009, the Board approved an amendment to the agreement between the City of Raleigh and the Board dated May 1, 2008. This amendment extends the road improvements along Leesville Road from Sycamore Creek to I-540. Currently, the existing agreement states that City Council approval is required for both change orders above $1,000, and change orders greater than 10% of the total bid cost. This amendment, which was proposed by the City, states that only change orders greater than 10% of the total bid cost require City Council approval. Fiscal implications: None. Recommendation for action: Board approval is requested.

12. INTERLOCAL AGREEMENT: CARY ELEMENTARY

In August 2003, the Board of Education ("Board"), in exchange for consideration,
conveyed 1.9 acres of land to the Town of Cary ("Town") containing the former Cary
Elementary School building, which land is bounded by Dry Avenue and Kildaire Farm
Road. The Town has completed and approved plans for the renovation of the former
school for use as the Cary Community Arts Center. The renovation design includes
expansion of the building toward Board property, which will require several easements,
and an encroachment agreement between the Board and Town. During construction, it
will be necessary to reroute the carpool drop-off & pick-up route. Board and Town
staffs and consultants, together with the Cary Elementary Principal, have collaborated to
analyze the impacts to Board property and to the operation of Cary Elementary School,
and have identified solutions that will safely minimize adverse impacts and limit liability
to the extent reasonably possible. The terms and conditions of the Interlocal Agreement
implement the solutions identified, contain an agreement to negotiate the terms and
conditions of the necessary easements and encroachment agreement, and contain an
agreement to negotiate a joint use agreement related to shared parking on Board
property. Approval of the easements and encroachment agreement are contained in a
separate precis on this agenda. Upon completion of construction, in approximately 17
months, the traffic flows will return to current patterns. A copy of the Interlocal
Agreement and illustrative map depicting the revised queuing patterns are attached.
Fiscal implications: In accordance with the Encroachment Agreement precis on the
current agenda, the Board will be compensated $24,277.50 for the conveyance of the real
property interests described hereinabove. Recommendation for action: Board approval
is requested.

13. ENCROACHMENT AGREEMENT, PUBLIC UTILITY EASEMENT AND

TEMPORARY CONSTRUCTION EASEMENT: CARY ELEMENTARY

In August 2003, the Board of Education ("Board"), in exchange for consideration,
conveyed 1.9 acres of land to the Town of Cary ("Town") containing the former Cary
Elementary School building, which land is bounded by Dry Avenue and Kildaire Farm
Road. The Town has completed and approved plans for the renovation of the former
school for use as the Cary Community Arts Center. The renovation design includes
expansion of the building toward Board property, which will require several easements
between the Board and Town. The Town desires to obtain from the Board a temporary
construction easement affecting an area of 1,894 square feet, a permanent public utility
easement affecting an area of 3,752 square feet, and an encroachment agreement
affecting an area of 414 square feet. Once construction is completed, the encroachment
agreement, public utility easement, and temporary construction agreement will not
interfere with the Wake County Public School's present or future use of the property. A
copy of the temporary construction easement, permanent public utility easement,
encroachment agreement, and illustrative map depicting the areas in question are
attached. Fiscal implications: Board will be compensated $24,277.50 for the conveyance
of the real property interests described hereinabove. Recommendation for action: Board
approval is requested.

14. CHANGE ORDER NO. 1: PURCHASE OF 5 MODULAR BUILDINGS

Board approval is requested for Change Order No. 1 to Comark Building Systems, Inc.,
for their General Construction contract for construction, purchase, and delivery of 5
eight-classroom modular buildings at various locations in Wake County. This change
order, a reduction in the amount of $145,000, is a credit for wall and roofing
specification deficiencies. Fiscal implications: $29,000 will be credited back to the Mobile
Classroom Relocation and Leasing project budget and $116,000 to the 9th Grade Center
project budget. Recommendation for action: Board approval is requested.

STUDENT ACHIEVEMENT

15. EDUCATIONAL RESOURCES PRESCRIPTIVE INSTRUCTION READING

AND MATHEMATICS SOFTWARE LICENSES

Prescriptive Instruction is a web-based elementary reading and mathematics computer
resource for use with students in grades 3-5 who are below grade level proficiency.
Students complete a short mathematics or reading assessment activity that identifies their
need for further instruction. The program then offers automated individualized
instruction, targeting the assessed student needs. Licenses allow access to Prescriptive
Instruction at home as well as at school. Fiscal Implications: Funding is available in the
Disadvantaged Student Support Funding budget in the amount of $110,775 to pay the
cost of 3,500 software licenses. Recommendation for Action: Staff is requesting Board
approval.

16. GRANT PROPOSALS

Collaboration (#006010): National Science Foundation, Research Experiences for Teachers (RET) in Engineering / NC State University with Brentwood Elementary School and Athens Drive High School.
Collaboration (#006110): National Institutes of Health, NIH Challenge Grants in Health and Science Research (RC1) / NC State University with Brentwood Elementary School.
Entitlement (#006210): US Department of Education, Office of Elementary and Secondary Education, Title VIII Impact Aid / Central Services.
Competitive (#006310): HHGregg, Community Grant Program / Individual Schools.
Competitive (#006410): NC Health and Wellness Trust Fund, A+ Fit School Designation and Grant Initiative / Individual Schools.
Competitive (#006510): General Mills Foundation, Champions for Healthy Kids Grant / Individual Schools.
Competitive (#006610): US Department of Agriculture, NC Department of Public Instruction, Fresh Fruit and Vegetable Program (FF&VP) / Individual Schools.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by
grant program. Recommendation for Action: Staff is requesting Board approval.

HUMAN RESOURCES

17. RECOMMENDATION FOR EMPLOYEMENT

a. Professional
b. Support

ACTION ITEMS

STUDENT ACHIEVEMENT

18. GRANT PROPOSALS

Competitive (#005410): American Recovery and Reinvestment Act of 2009, US Department of Education, NC Department of Public Instruction, Race to the Top / Central Services.
Fiscal Implications: Any required cash and/or in-kind matching contributions vary by grant program. Recommendation for Action: Staff is requesting Board approval.

POLICY

19. PROPOSED TERMS OF ENGAGEMENT AS INTERIM SPECIAL LEGAL

COUNSEL

The Board approved authority for the Chair to negotiate a contract for interim special
legal counsel at the December 1, 2009 Board Meeting. This contract was developed on
December 31, 2009. Fiscal Implications: To be determined. Recommendation for
Action: Board approval is requested.

20. POLICY 7000: CHILD NUTRITION SERVICES

Policy Revision: First Reading
This policy has been reviewed by the Policy Committee and the Committee of the Whole
as a part of the 7000 series review cycle. Recommendation for Action: Staff is
requesting Board approval.

21. POLICY 7010: CHILD NUTRITION SERVICES RESPONSIBILITIES

Policy Revision: First Reading
This policy has been reviewed by the Policy Committee and the Committee of the Whole
as a part of the 7000 series review cycle. Recommendation for Action: Staff is
requesting Board approval.

22. POLICY 7011: DUTIES OF CHILD NUTRITION SERVICES DIRECTOR

Policy Deletion: First Reading
The content of this policy has been placed in Policy 7010 - Child Nutrition Services
Responsibilities. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 7000 series review cycle. Recommendation for
Action: Staff is requesting Board approval to delete this policy.

23. POLICY 7020: CHILD NUTRITION SERVICES DEPARTMENT STAFF

Policy Deletion: First Reading
The content of this policy has been placed in Policy 7010 - Child Nutrition Services
Responsibilities. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 7000 series review cycle. Recommendation for
Action: Staff is requesting Board approval to delete this policy.

24. POLICY 7040: CHILD NUTRITION PROGRAMS

Policy Revision: First Reading
This policy has been reviewed by the Policy Committee and the Committee of the Whole
as a part of the 7000 series review cycle. Recommendation for Action: Staff is
requesting Board approval.

25. POLICY 7041: FREE AND REDUCED PRICE MEAL BENEFITS

Policy Revision: First Reading
This policy has been reviewed by the Policy Committee and the Committee of the Whole
as a part of the 7000 series review cycle. Recommendation for Action: Staff is
requesting Board approval.

26. POLICY 5030: ESTABLISHMENT OF SCHOOL CALENDAR

Policy Revision: First Reading
This policy has been reviewed by the Policy Committee and the Committee of the Whole
as a part of the 5000 series review cycle. Recommendation for Action: Staff is
requesting Board approval.

27. POLICY 5032: SCHOOL DAY

Policy Revision: First Reading
This policy has been reviewed by the Policy Committee and the Committee of the Whole
as a part of the 5000 series review cycle. Recommendation for Action: Staff is
requesting Board approval.

28. POLICY 2911: MOMENT OF SILENCE

Policy Revision:: First Reading
This policy has been reviewed by the Policy Committee and the Committee of the Whole
as a part of the 2000 series review cycle. Recommendation for Action: Staff is
requesting Board approval.

29. POLICY 2000: EMPLOYMENT OF ADMINISTRATORS

Policy Revision: First Reading
This policy has been reviewed by the Policy Committee and the Committee of the
Whole as a part of the 2000 series review cycle. Recommendation for Action: Staff is
requesting Board approval.

30. POLICY 2010: FILING ADMINISTRATIVE POSITIONS

Policy Deletion: First Reading
The content of this policy has been placed in Policy 2000 Employment of
Administration. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation for
Action: Staff is requesting Board approval to delete this policy.

31. POLICY 2020: PROTECTION OF ADMINISTRATORS

Policy Deletion: First Reading
The content of this policy has been placed in Policy 2000 Employment of
Administration. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation for
Action: Staff is requesting Board approval to delete this policy.

32. POLICY 2030: CONTRACTS

Policy Deletion: First Reading
The content of this policy has been placed in Policy 2000 Employment of
Administration. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation for
Action: Staff is requesting Board approval to delete this policy.

33. POLICY 2040: PROFESSIONAL GROWTH

Policy Deletion. First Reading.
The content of this policy has been placed in Policy 2000 Employment of
Administration. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation for
Action: Staff is requesting Board approval to delete this policy.

34. POLICY 2200: ADMINISTRATIVE PERSONNEL

Policy Deletion: First Reading
The content of this policy has been placed in Policy 2000 Employment of
Administration. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation for
Action: Staff is requesting Board approval to delete this policy.

35. POLICY 2201: QUALIFICATIONS AND PERFORMANCE

RESPONSIBILITIES

Policy Deletion: First Reading
The content of this policy has been placed in Policy 2000 Employment of
Administration. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation for
Action: Staff is requesting Board approval to delete this policy.

36. POLICY 2240: RECRUITMENT

Policy Deletion: First Reading
The content of this policy has been placed in Policy 2000 Employment of
Administration. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation for
Action: Staff is requesting Board approval to delete this policy.

37. POLICY 2250: SELECTION

Policy Deletion: First Reading
The content of this policy has been placed in Policy 2000 Employment of
Administration. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation for
Action: Staff is requesting Board approval to delete this policy.

38. POLICY 2251: ASSIGNMENT

Policy Deletion: First Reading
The content of this policy has been placed in Policy 2000 Employment of
Administration. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation for
Action: Staff is requesting Board approval to delete this policy.

39. POLICY 2252: ORIENTATION

Policy Deletion: First Reading
The content of this policy has been placed in Policy 2000 Employment of
Administration. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation for
Action: Staff is requesting Board approval to delete this policy.

40. POLICY 2253: SUPERVISION

Policy Deletion: First Reading
The content of this policy has been placed in Policy 2000 Employment of
Administration. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation
for Action: Staff is requesting Board approval to delete this policy.

41. POLICY 2254: EVALUATION

Policy Deletion: First Reading
The content of this policy has been placed in Policy 2000 Employment of
Administration. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation
for Action: Staff is requesting Board approval to delete this policy.

42. POLICY 2255: PROMOTION

Policy Deletion: First Reading
The content of this policy has been placed in Policy 2000 Employment of
Administration. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation
for Action: Staff is requesting Board approval to delete this policy.

43. POLICY 2256: TENURE

Policy Deletion: First Reading
This policy has been reviewed by the Policy Committee and the Committee of the
Whole as a part of the 2000 series review cycle. Recommendation for Action: Staff is
requesting Board approval to delete this policy.

44. POLICY 2257: TRANSFER

Policy Deletion: First Reading
The content of this policy has been placed in Policy 2000 Employment of
Administration. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation
for Action: Staff is requesting Board approval to delete this policy.

45. POLICY 2258: SEPARATION

Policy Deletion: First Reading
The content of this policy has been placed in Policy 2000 Employment of
Administration. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation
for Action: Staff is requesting Board approval to delete this policy.

46. POLICY 2260: HEALTH EXAMINATION

Policy Deletion: First Reading
The content of this policy has been placed in Policy 2000 Employment of
Administration. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation
for Action: Staff is requesting Board approval to delete this policy.

47. POLICY 2261: TIME SCHEDULES

Policy Deletion: First Reading
The content of this policy has been placed in Policy 2000 Employment of
Administration. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation
for Action: Staff is requesting Board approval to delete this policy.

48. POLICY 2262: EXPENSES FOR SYSTEM EMPLOYEES

Policy Deletion: First Reading
The content of this policy has been placed in Policy 2000 Employment of
Administration. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation
for Action: Staff is requesting Board approval to delete this policy.

49. POLICY 2263: NON-SCHOOL EMPLOYMENT

Policy Deletion: First Reading
The content of this policy has been placed in Policy 2000 Employment of
Administration. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation
for Action: Staff is requesting Board approval to delete this policy.

50. POLICY 2264: PROFESSIONAL LEAVES OF ABSENCE

Policy Deletion: First Reading
This policy has been reviewed by the Policy Committee and the Committee of the
Whole as a part of the 2000 series review cycle. Recommendation for Action: Staff is
requesting Board approval to delete this policy.

51. POLICY 2265: CONFERENCES AND VISITORS

Policy Deletion: First Reading
The content of this policy has been placed in Policy 2000 Employment of
Administration. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation
for Action: Staff is requesting Board approval to delete this policy.

52. POLICY 2270: SALARY

Policy Deletion: First Reading
The content of this policy has been placed in Policy 2000 Employment of
Administration. This policy has been reviewed by the Policy Committee and the
Committee of the Whole as a part of the 2000 series review cycle. Recommendation
for Action: Staff is requesting Board approval to delete this policy.

RECOGNITION

53. SPOTLIGHT ON STUDENTS - 6 P.M.

Twenty-three students will be recognized as Spotlight on Students award winners. Fiscal
Implications: None. Recommendation for Action: None.

CLOSED SESSION

To consider confidential personnel information protected under G.S. 143-318.11 (a)(6) and 115C-319.
To consult with an attorney employed or retained by the Board in order to preserve the attorney-client privilege as provided in G.S. 143-318.11 (a)(3).

ACTION ITEMS CONT'D

HUMAN RESOURCES

54. RECOMMENDATION FOR ADMINISTRATIVE APPOINTEMENT(S)

55. ADMINISTRATIVE TRANSFER(S)

56. ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.