Board Agenda for the Week of 01/04/2005

OPEN SESSION

COMMITTEE OF THE WHOLE - 2 p.m.
ACV01-05 Wake County Public School System Alternative Middle School at Hedingham Program Proposal
ACV02-05: Magnet Programs Update
CALL TO ORDER - 4 p.m.

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chair's Comments
Superintendent's Report

PUBLIC COMMENT

Citizens who signed up to address the board during public comment will be called on in priority order�first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.

APPROVAL OF MEETING AGENDA

CONSENT ITEMS

APPROVAL OF MEETING MINUTES

October 19, 2004 - Open Meeting
November 9, 2004 - Open Meeting
November 9, 2004 - Closed Session
December 7, 2004 - Closed Session

INSTRUCTIONAL PROGRAMS

1. GRANT PROPOSALS

The following grants: 1. Competitive (#923): NC Department of Environment and Natural Resources, Office of Environmental Education/Central Office, Transportation. Competitive (#924): US Department of Education, Office of Innovation and Improvement, Advanced Placement Incentive Program/Central Office, Magnet Programs.

FACILITIES

1. BIDS: TEMPORARY PERSONNEL SERVICES FOR SCHOOL CAFETERIAS

Main Points: Staff requests board approval to change the existing contract with Preferred People Staffing for temporary personnel for school cafeterias at a billing rate of $9.99 per hour for assistants and $10.58 per hour for cashiers. Estimated number of hours increased from 25,000 to 45,000 for the 2004-2005 school year. Staff requests board approval to change the existing contract with Trojan Labor for temporary personnel for school cafeterias at a billing rate of $10.85 per hour for assistants. Estimated number of hours increased from 5,000 to 13,000 for the 2004-2005 school year. Fiscal Implications: Funding is available from the 2004-2005 current expense budget. Recommendation for Action: Board approval is requested.

2. CHANGE ORDER NO 1: HOLLY SPRINGS HIGH

Main Points: Board approval is requested for Change Order No. 1 to Froehling & Robertson, Inc. This change order, in the amount of $64,570 is for material testing services during the construction of Holly Springs High School. Due to the urgency of giving a notice to proceed at the onset of this contract, the vendor only provided an estimate for the early work on this project. This change increases the total contract sum to $161,482 and will fully fund this contract. Fiscal Implications: Funding is available from the total project budget of $41,066,941, of which $ 9,000 is from the PLAN 2000 Modernization, $1,546,945 is from the PLAN 2000 School Building Program start-up funds, $109,036 is from Wake County Parks and Recreation, $350,000 is from the Town of Holly Springs, and $39,051,960 is from PLAN 2004 School Building Program. Recommendation for Action: Board approval is requested.

3. BIDS: LIGON MIDDLE

Main Points: Bids for the Phase II Renovations at Ligon Middle were received on December 7, 2004. Staff and Pearce Brinkley Cease & Lee PA recommend award of the single-prime contract to Harrod and Assoc. Constructors, Inc. in the amount of $ 6,068,000. The total of the low multi-prime bids was $6,106,500. Fiscal Implications: Funding is available from the total project budget of $9,075,151, of which $530,769 is from PLAN 2000 School Start Up funds, and $8,544,382 is from the PLAN 2004 School Building Program. Recommendation for Action: Board approval is requested.

HUMAN RESOURCES

1. RECOMMENDATIONS FOR EMPLOYMENT

COMMITTEE CHAIRS' REPORTS

ACTION ITEMS

FACILITIES

1. CHANGE ORDER NO. 1: MILLBROOK HIGH

Main Points: Board approval is requested for Change Order No. 1 to D. H. Griffin Construction Company, LLC. This change order, in the amount of $892,500 is to accept Alternate No. 2, Stadium Improvements, and Alternate No. 6, Cafeteria Improvements. Fiscal Implications: Funding is available from the total project budget of $29,812,976, of which $1,321,955 is from the PLAN 2000 Start Up funds, $26,278,370 is from the PLAN 2004 School Building Program and $2,212,651 is from other sources. Due to the anticipated need for contingency over and above the PLAN 2004 contingency budget, staff recommends funding $2,212,651 of the construction contracts with Operational & Program Equipment/Furniture Fixtures and Equipment (O&PE/FFE) and other funds within the project at this time and will request additional funds at a later date from either PLAN 2004 contingency or PLAN 2000 savings. The delayed reallocation will give staff the opportunity to manage the contingency funds within the project to determine exactly how much funding will be required. Recommendation for Action: Board approval is requested.

2. CONSTRUCTION DOCUMENTS: E10 (BARWELL ROAD AREA ELEMENTARY)

Main Points: Staff has reviewed the construction documents and requests Board approval, and authorization to advertise for the construction of Barwell Road Area Elementary School/Park. Contract award is contingent upon purchase of this property from the City of Raleigh. Fiscal Implications: Funding is available from the total project budget of $20,493,480, of which $697,249 is from PLAN 2000 Start Up funds, $13,771,231 is from the PLAN 2004 School Building Program and $6,025,000 is from the City of Raleigh Parks and Recreation. A resolution is needed from the City of Raleigh stating they will provide these funds. This project is currently estimated to be $1,266,109 over budget, due primarily to City of Raleigh required roadwork and additional site cost. Recommendation for Action: Board approval is requested.

3. DESIGN CONSULTANT AGREEMENT: CARROLL MIDDLE SCHOOL

Main Points: The proposed PLAN 2004 School Building Program includes a renovation at Carroll Middle School. The team of Cherry Huffman Architects, P.A. and Barnhill Contracting Co. were selected to design and construct this project. Negotiations have been completed with Cherry Huffman Architects, P. A. for the design of this project. The form of agreement is a modified version of the standard form for use with Construction Management contracts. It has been previously reviewed with the Board and approved by the Board attorney. Fiscal Implications: Funding is available from the total project budget of $13,657,371 as provided in the PLAN 2004 School Building Program. The total project budget includes proposed compensation for the design consultant of $755,750. Recommendation for Action: Board approval is requested.

4. CONSTRUCTION MANAGER AT RISK AGREEMENT: CARROLL MIDDLE

Main Points: The proposed PLAN 2004 School Building Program includes a renovation at Carroll Middle School. The team of Cherry Huffman Architects, P.A. and Barnhill Contracting Co. were selected to design and construct this project. Negotiations have been completed with Barnhill Contracting Company for the construction management of this project. The form of agreement is a new form for Construction Management At Risk. It has been previously reviewed with the Board and approved by the Board attorney. Fiscal Implications: Funding is available from the total project budget of $13,657,371 as provided in the PLAN 2004 School Building Program. The total project budget includes proposed compensation for the Construction Manager of $93,000 for pre-construction basic services. Recommendation for Action: Board approval is requested.

SPOTLIGHT ON STUDENTS

Seventeen students will be recognized as Spotlight on Students award winners.

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.