WCPSS--Board of Education

OPEN SESSION

Committee of the Whole 2 p.m.
Superintendent Search - North Carolina Schools Boards Association
CALL TO ORDER - 5 p.m.

QUORUM DETERMINATION

PLEDGE OF ALLEGIANCE

INFORMATION

Chair's Comments
Superintendent's Report

PUBLIC COMMENT

Citizens who signed up to address the board during public comment will be called on in priority order first for items on the agenda and then for items not on the agenda. Each individual speaker will be allowed three minutes for remarks. Issues or concerns involving personnel matters are not appropriate for this public comment setting. After 30 minutes of public comment, any speakers remaining will be recognized at the end of the agenda for their comments.
PUBLIC COMMENT NOTICE: The e 2006-07 Proposal for Student Assignment was posted to the district's website on Monday, December 12, 2005, for a two-week comment period. The Board will receive the proposed plan in February 2006. After that presentation is made, the Board of Education will set public hearing(s) to receive public comment on the proposed plan; therefore, student assignment comments will not be heard as part of the Board's regular business meeting public comment.

APPROVAL OF MEETING AGENDA

CONSENT ITEMS

APPROVAL OF MEETING MINUTES

November 9, 2005 - Instructional Program Committee

FACILITIES

1.BIDS: MASTER SERVICE AGREEMENT FOR CLEANING

Bids for the Master Service Agreements for Cleaning were received on December 2, 2005. These services will be utilized in preparing the school for occupancy at the end of the construction process. The two lowest proposals received were accepted in order to have sufficient resources when needed. Both of the proposed vendors have previously provided good service when utilized on identical contracts. Estimated contract maximums are included with each contract, although money will be encumbered and work done on an individual project basis. Staff recommends award of Master Service Agreements to Facilico, Inc. and RTP Building Maintenance Co., Inc., with a contract duration of January 3, 2006 through December 31, 2006. Fiscal Implications: Cost for each project will be paid by individual project budget. Recommendation for Action: Board approval is requested.

2.DESIGN CONSULTANT AGREEMENT: EAST MILLBROOK MIDDLE

The next building program includes the construction of additions and renovations to the East Millbrook Middle School. Negotiations have been completed with The Roberts Group, PA, for the design of this project. The form of agreement is the standard form approved by the Board attorney. Fiscal Implications: The total proposed budget will be determined with the development of the next building program. The estimated current budget is approximately $30,000,000, of which $3,470,802 is currently available from the PLAN 2004 School Building Program. The remainder of the funds will come from the next building program. The total project budget includes proposed compensation for the design consultant of $1,624,317. A separate agreement for the Design Narrative in the amount of $83,500 has been issued of which the owner will be credited $56,000. In addition, an agreement for $80,000 has been issued for 60% construction documents on the Phase I Site Package and partial Schematic Design of the entire project and will be credited to this contract, also. The design consultant is only authorized to provide services through permitting, including design narrative, schematic design, design development, construction documents, and construction administration on Phase I site work. Thus, this agreement is for $905,333. The remaining amount will be authorized after passage of the next building program. Recommendation for Action: Board approval is requested.

3.CHANGE ORDER NO. GC-17: MILLBROOK HIGH

Board approval is requested for Change Order No. GC-17 to D. H. Griffin Construction, LLC. This change order, in the amount of $288,295 is to accept changes associated with City of Raleigh permitting requirements that occurred after the bidding of this project. Fiscal Implications: Funding is available from the total project budget of $29,944,168, of which $1,321,955 is from the PLAN 2000 Start Up funds, $28,490,743 is from the PLAN 2004 School Building Program, and $131,470 is from PLAN 2000 Deferred Maintenance. Recommendation for Action: Board approval is requested.

FINANCE

1.COMPUTER INSURANCE FUNDS

The Wake County Public School System has collected a $25 fee from schools, departments, or employees utilizing system-owned laptop computers in areas other than their duty station. The fee reduced the employee deductible for stolen or vandalized laptop computers from $2,000 to $100. The funds are used to replace laptop computers if a loss occurs due to theft or vandalism while away from their duty station. The $25 fee and $100 deductible has been waived. Fiscal Implications: The remaining balance of $39,624 is reserved in fund balance. An appropriation of $10,000 is requested for the current year.

2.THARRINGTON SMITH CONTRACT AMENDMENT

Tharrington Smith serves as Board Attorney and provides legal services for the Wake County Board of Education. Rates for attorney services are increasing as indicated in the attached schedule. Fiscal Implications: The 2005-2006 budget for legal fees is $563,313, which is based on a projection for the total expenditures for 2004-2005. It is estimated, based on the budgeted amount, that the total could rise to $587,000 for 2005-2006 as a result of the rate increase. Should the amount required for legal fees exceed the amount budgeted, due either to the increased rate or required services, the amount will be reported on the quarterly Potential Changes to Budget report.

HUMAN RESOURCES

1.RECOMMENDATIONS FOR EMPLOYMENT

1. Professional

2.Support

POLICY

1.POLICY 2420: DISTRIBUTION OF MATERIALS BY NON-STUDENTS

Revised, Second Reading
A new number "3" has been added to include information about the Superintendent being able to develop rules and procedures that will allow for limited distribution to students of materials that address activities or events primarily for school age children or which directly support the school program. The policy was revised with the guidance of Ann Majestic and the assistance of a group of principals. It was approved by the Policy Committee on November 8, 2005. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval.

2.POLICY 2701: USE OF EMPLOYEE MAILBOXES RESTRICTED

Revised, Second Reading
The policy has been revised to provide principals with specific criteria regarding which items can be placed in employee mailboxes. The policy was revised with the guidance of Ann Majestic and the assistance of a group of principals. It was approved by the Policy Committee on November 8, 2005. Fiscal Implications: None. Recommendation for Action: Staff requests Board approval.

INFORMATION

PROGRAM

1.GRANT PROPOSALS

Staff is preparing an application for a grant for implementation of an early college in collaboration with Wake Technical Community College and WakeMed Health and Hospitals. This is a follow up to the planning grant approved by the Wake County Board of Education and funded in 2005. The implementation grant is funded under the Governor's "Learn and Earn" initiative, and coordinated by the Public School Forum, New Schools Project and the Department of Public Instruction. The purpose of the initiative is to allow students to graduate after five years with a high school diploma and 30 or more hours of transferable college credit. Students enrolled in this school will represent the demographics of the system, with many of these being first-generation college attenders. The Learn and Earn Early College, which is to open in 2006-07, will be located on the Wake Technical Community College Health Sciences Campus and serve 50 rising ninth grade students the first year. When fully operational, the school could potentially serve 400 students. Fiscal Implications:

1. The Governor's program allows grant recipients to receive three supplemental positions, a counselor, a teacher, and a liaison with the community college.

2.Legislation has been passed that provides state funding of a principal for the school.

3.Staffing at the school will be funded through state and school district formulas. Grant funds will support professional development, contractual services, and materials/supply expenditures.

4.$70,000.00 one time new school start up funds to purchase additional equipment, supplies and contract services for the new high school will be requested from local funds.

5.Transportation will be provided.
Recommendation for Action: Staff is presenting this for information at this meeting and will present the grant application and school name for action at the Board of Education meeting on January 17.

POLICY

1.RULES AND REGULATIONS ON BOARD VOTING

Attached are Board Policies 1322, 1323, and 1517 along with the statutes that address the Wake Board of Education and its voting authority. Fiscal Implications: None. Recommendation for Action: Presented for the Board's information.

COMMITTEE CHAIRS' REPORTS

ACTION ITEMS

FACILITIES

1.SCHEMATIC DESIGN: KNIGHTDALE ELEMENTARY ADDITION & RENOVATIONS

Staff will present the schematic design documents prepared by sfL&a Architects, P.A., for the construction of Knightdale Elementary Addition & Renovations. Fiscal Implications: The total proposed budget is $6,426,511, of which $1,153,424 is currently available from the PLAN 2000 School Building program and $5,273,087 has been approved by the Board of Education, and is pending approval by the Board of Commissioners. Recommendation for Action: Board approval is requested.

CLOSED SESSION

lTo consider confidential personnel information protected under G.S. 115C-319.
ACTION ITEMS (contd.)

HUMAN RESOURCES

1.RECOMMENDATION(S) FOR ADMINISTRATIVE APPOINTMENT

2.ADMINISTRATIVE TRANSFER

RECOGNITION

1.SPOTLIGHT ON STUDENTS

Sixteen students will be recognized as Spotlight on Students award winners. Fiscal Implications: There are no fiscal implications. Recommendation for Action: Recognition.

ADJOURNMENT

Meetings will be held in the Administration Building, 3600 Wake Forest Road, Raleigh, NC unless otherwise indicated.